Postal Bulletin 22586, December 2, 2021. Hazards May ...

1 Front Cover2postal Bulletin 22586 (12-2-21)ContentsCOVER STORYD ecember is USPS Motor Vehicle Safety Month..3 POLICIES, PROCEDURES, AND FORMS UPDATESM anualsIMM Revision: Indemnity Limit for International Registered Mail Service ..5 IMM Revision: Individual Country Listing for Canada ..6 IMM Revision: Individual Country Listing for Hong Kong ..6 ORGANIZATION INFORMATIONF inanceLocal Tax Code Information ..7 IRS Reporting Requirements of Attorney Fees, Back Pay, or Wages ..8 Tax Obligations of USPS Employees ..9 Wage Overpayment Indebtedness Tax Treatment .. 10 Human ResourcesGood Health is Essential During the Holidays .. 10 Information SecurityEmerging Mobile Threats: Smishing and Vishing .. 12 Stamp ServicesStamp Announcement 22-1: Blueberries Stamp .. 13 Stamp Announcement 22-2: Flags 2022 Stamp.. 31 Stamp Announcement 22-3: Love 2022 Stamps .. 34 Pictorial Postmarks Announcement .. 37 How to Order the First-Day-of-Issue Digital Color or Traditional Postmarks.

2 40 PULL-OUT INFORMATIONF raudInvalid USPS Corporate Account Numbers..15 Missing, Lost, or Stolen Money Order Forms ..16 Missing, Lost, or Stolen Canadian Money Order Forms ..22 Verifying Postal Service Money Orders ..24 Counterfeit Canadian Money Order Forms ..24 Toll-Free Number Available to Verify Canadian Money Orders ..24 Other InformationOverseas Military/Diplomatic Mail ..25 Freely Associated States Restrictions ..30 Postal Bulletin 2021 SEMI-ANNUAL INDEX2021 Semi-Annual Index .. PB 22578 (8-12-21)Find the latest in mail and delivery information and services offered by Postal in the Postal Bulletin at Bulletin 22586 (12-2-21)Cover Story3 Cover StoryDecember is USPS Motor Vehicle Safety MonthAccording to the Department of Transportation s National Highway Traffic Safety Administration, more than 38,600 people died in motor vehicle crashes in the United States in 2020. Even as the imposed tight restrictions and Americans drove less, deaths from traffic accidents increased.

3 The three most common causes of fatalities on the road were impaired driving, speeding, and not wearing seat belts. Employers directly or indirectly bear the cost of these accidents, whether they occur on or off the job. Accidents have far-reaching financial and psychological effects on employees and their families, as well as their coworkers and employers. Similarly, when USPS employ-ees are involved in motor vehicle accidents, the United States Postal Service absorbs those costs. Employees lives and finances are often adversely highlight the importance of driving safely, the Postal Service has designated December as Motor Vehicle Safety Month, and the theme this year is Hazards may appear ensure your path is clear. Historically, during December , the Postal Service expe-riences an increase in accident activity. A rise in accidents is primarily due to: Inclement weather. New hires inexperience with driving Postal vehicles.

4 A workload associated with increased parcel you manage a fleet of vehicles and drivers , or drive yourself, basic safe driving practices can greatly reduce the risks associated with a motor vehicle accident. Focusing on motor vehicle safety provides the following benefits: Saves lives and reduces the risk of life-altering injuries. Protects both human and financial resources. Guards against potential financial liabilities associ-ated with employee accidents are caused by distraction or haste when inexperienced employees drive unfamiliar vehicles in unfa-miliar territory or when experienced employees fail to follow established safe driving procedures. Today s technology tempts us to make phone calls, send texts or emails, and update social media while driving all actions that con-tribute to distracted reviewing accident data and analyzing the results of driver observations, Postal Service management identifies and addresses unsafe driving practices and provides training to help Postal Service drivers avoid tragedy.

5 Data for Fiscal Year (FY) 2020 showed: Postal Service employees had more than 26,000 motor vehicle accidents in FY 2020. More than half of all motor vehicle accidents involved employees with little USPS driving experience. More than 11,000 USPS motor vehicle accidents occurred when the vehicle s line of travel was straight. Almost two-thirds of USPS motor vehicle accident fatalities involved employees not wearing data indicates that the Postal Service can prevent motor vehicle accidents by addressing the following issues: Driving in inclement weather. Avoiding collisions caused by distraction or inattention. Wearing December , the Postal Service will send employ-ees stand-up talks focused on: Defensive driving. Seatbelts. Distracted driving. Winter driving. Postal industrial truck (PIT) Vehicle Safety Includes Forklift OperationThe ability to drive a car or truck does not qualify you to operate a forklift. A forklift operates differently from other motor vehicles.

6 It cannot stop as quickly, can tip over more easily, and has a different turning radius. Unsafe operation of a forklift can cause it to tip over, the load to collapse, or could result in bystanders being struck by the machine, the forks, or the load. PIT operators must be properly trained and licensed for the type of vehicle that they will be driving. The vehicle must be maintained in a safe operating condi-tion and must be inspected by the operator before each operational are some reminders about safe forklift operation: Use your inspection checklist before operating the forklift to determine if it is in good working order and safe to operate. If it is not, remove the forklift from service until it can be repaired. To lift the load, put the forks all the way in. After slowly lifting the load, tilt it back so it will remain on the forks. Keep the forks low so you can see where 4postal Bulletin 22586 (12-2-21)Cover Storyyou are going and to prevent tipping accidents.

7 When the forklift is empty, the forks must be pointed downhill. Observe the speed limits and slow down for corners, rough or sloping surfaces, and large loads. Honk the horn at intersections. Use extreme caution around the edges of loading docks. The bridge plate must be secure before driv-ing onto the truck you are loading or unloading. When driving with a load, go forward up a slope, but back down the slope. When backing up, look in the direction the forklift is moving. Constantly scan the area for pedestrians or objects and proceed very slowly. Stay inside the operator s cage: keep your head, arms, and legs inside and never reach through the mast. Always wear a seatbelt. Do not pick up passengers because they can easily fall and be crushed by the stay within marked forklift travel lanes and aisles, and slow down and use the horn to alert pedestrians when you travel across any marked or customary pedes-trian traffic Part of the SolutionThe Postal Service can reduce motor vehicle and PIT accidents with training and by emphasizing the importance of basic safe driving practices.

8 By doing so, we not only reduce our accident counts, but also ensure that our employees feel prepared for their jobs. Employees are our most valuable assets. Workplace driver safety programs not only make good business sense, but also engage and empower goal of Motor Vehicle Safety Month is to keep our drivers and those with whom they share the road safe. By changing attitudes about driving behavior and improving driving skills, the Postal Service can create and sustain a safety culture where everyone understands that Safety Depends on Me. For more information, see the following driver safety-related resources: Safety Depends on Me videos: Handbook EL-804, Safe Driver Program: Handbook EL-814, Postal Employee s Guide to Safety: Handbook EL-801, Supervisor s Safety: Informed Mobility Safety Observation Tool (IMSOT). National Traffic Highway Safety Administration: PS Form 4584, Observation of Driving Practices: Delivery Management System (DMS): National Safety Council: Occupational Safety and Health, Human Resources, 12-2-21postal Bulletin 22586 (12-2-21)Policies, Procedures, and Forms Updates5 Policies, Procedures, and Forms UpdatesManualsIMM Revision: Indemnity Limit for International Registered Mail ServiceEffective January 1, 2022, the Postal Service will revise the following sections in Mailing Standards of the United States Postal Service, International Mail Manual (IMM ) to reflect the annual change to the indemnity limit for international Registered Mail items.

9 Section Section The Individual Country Listing for each country that offers Registered Mail Standards of the United States Postal Service, International Mail Manual (IMM)**3 Extra Services**330 Registered Mail**333 Fees and Indemnity Limits** Indemnity Limit[Revise to read as follows, reflecting a change in the indemnity limit to $ :]Regardless of the declared value of a registered item, the maximum amount of indemnity payable for loss, damage, or missing contents is $ **9 Inquiries, Indemnities, and Refunds**930 Indemnity Payments**934 Payments for Registered Mail** Special Provisions[Revise to read as follows, reflecting a change in the indemnity limit to $ :]Regardless of the declared value of a registered item, the maximum amount of indemnity payable for loss, damage, or missing contents is $ **Individual Country Listings**Extra Services**Registered Mail (330)**[For every country that offers Registered Mail service in the Extra Services section, revise the maximum indemnity limit to $ , to read as follows:]Maximum Indemnity: $ **Although effective January 1, 2022, the Postal Service will incorporate these revisions into the next edition of the online IMM, which is available via Postal Explorer at Product Classification, Product Solutions, 12-2-216postal Bulletin 22586 (12-2-21)Policies, Procedures, and Forms UpdatesIMM Revision.

10 Individual Country Listing for CanadaEffective December 2, 2021, the Postal Service is revising the International Country Listing for Canada in Mailing Standards of the United States Postal Service, International Mail Manual (IMM ) to note revisions to the listing of revisions are based on a formal request that Canada Post (the designated Postal operator of Canada) made through email consultation dated October 1, Standards of the United States Postal Service, International Mail Manual (IMM)**Individual Country Listings**CanadaCountry Conditions for Mailing**Restrictions[Revise the entry that begins with Coins to read as follows (also removing the note about Exceptions ):]Coins; banknotes; currency notes; securities payable to bearer; traveler s checks; gold, silver, platinum, manufac-tured or not; precious stones; jewelry; and other valuable articles may be sent only in insured parcels.**[Delete the entry that begins with Precious stones.]