Postdoctoral Fellowships for Research in Japan PROGRAM ...

1 30 2018 Postdoctoral Fellowships for Research in Japan PROGRAM GUIDELINES FY2018 Japan Society for the Promotion of Science JSPS International Fellowships for Research in Japan Contact Information ID ID Corresponding with JSPS, please specify your ID number. the first letter of ID numbers will be as follows: Strategic GR Short-term PE Standard P Pathway PU Overseas Fellowship Division, JSPS 102-0083 5-3-1 5-3-1 Kojimachi, Chiyoda-ku, Tokyo 102-0083 FAX: 03-3263-1854 Programs TEL e-mail Strategic (GR) 03-3263-4098 Short-term (PE) 03-3263-3810 Standard (P) Pathway (PU) Website.

2 (JP) (EN) 30 2018 Postdoctoral Fellowships for Research in Japan PROGRAM GUIDELINES FY2018 Please read these Guidelines and follow the required procedures as soon as possible. 30 1 Published on January 2018 30 This PROGRAM Guidelines was developed for the Fellows who start their Fellowships during FY2018. FORMSAND DOCUMENTS TO BE SUBMITTED Form Submission Deadline Who Submits Methods Pre arrivalA-1 60 Within 60 days after the date the Award Letter was issued JSPS Fellow Host Host Ins tu on JSPS By postal mail Notice of Agreement State acceptance of fellowship offer J9-J11 see E9 E11 in the Guideline JSPSF ellow Host Institution JSPS Refusalto Accept Fellowship As soon as possible JSPSF ellow Host Host Institution JSPS By postal mail State refusal offellowship offer

3 Apply for air ticket See Air Ticket Application Information from travel agency Fellow the designated travel agency Notice of Bank Account J12-J14 see E12 E14 in the Guideline JSPSF ellow Host JSPS By postal mail Fellowship Commencement and Initial Allowance1 1 month prior to the Fellow s arrival JSPSF ellow Host JSPS By postal mail Receive allowances See grant application procedures for instructions Apply for JSPS Grant in Aid(for Standard and Pathway fellows) Application for Research Support Allowance15 3 weeks prior to the Fellow's arrival JSPSHost Host Ins tu on JSPS By postal mail Apply for Research Support Allowance(for Strategic and Short termfellows)

4 During tenure Notice of Fellowship Commencement2 1 Within 1 week of Fellow's arrival JSPSF ellow Host Host Institution JSPS By postal mail Start fellowship Notice of Bank Account3 As soon as possible JSPSF ellow Host JSPS By postal mail Receive the second allowance(if applicable) Notice of Temporary Absence4 2 2 weeks prior to the Fellow s leave JSPSF ellow Host Host Ins tu on JSPS By e mail Request temporary leave Report of Temporary Absence5 Within 1 week of the Fellow s returning JSPSF ellow Host Host Ins tu on JSPS By postal mail PhD diploma or other documentation A copy of permanent residency card of eligible countries (Required fellows only)

5 Confirm eligibilityA-2 Notice of Acceptance During tenure Request for Change of Host researcher /Host Institution9-1 As soon as possible JSPSHost Host Ins tu on JSPS By postal mail Change host researcher or host institution(for Pathway fellows; host researcher only) Change host researcher s information Request for Maternity Leave 12 1 month prior to leave JSPSHost Host Ins tu on JSPS By postal mail Request for maternity leave Change leave period Request recommencement of fellowship Request to Change Period of Maternity Leave13 1 month prior to adjustment JSPSHost Host Ins tu on JSPS By postal mail Notice of Fellowship Recommencement14 1 month prior to recommencement JSPSHost Host Ins tu on JSPS By postal mail Apply for

6 Air ticket See Air Ticket Application Information from travel agency Fellow the designated travel agency By postal mail Notice of Fellowship Completion (Shortening)6( ) ( ) 2 Shortening: as soon as possibleCompletion: within 2 weeks of the fellowship completion JSPSF ellow Host Host Institution JSPS Shorten fellowship tenure Notify completion offellowship Post departure By postal mail Research Report (by Fellow)7 Within 1 month after the expiration of the fellowship JSPSF ellow Host Host Institution JSPS Submit Research report By postal mail Research Report (by Host researcher )

7 8 1 Within 1 month after the expiration of the fellowship JSPSHost Host Ins tu on JSPS Within 1 month after the expiration of the fellowship JSPSBoth Fellow and Host JSPSWeb Online data entry Feedback on Fellowship PROGRAM Submit questionnaire11 2 weeks prior to using it JSPSF ellow JSPS By postal mail Application for Certificate Request certificate for job application purposes Research Support Allowance Expenditure Report16 Within 1 month after the expiration of the fellowship JSPSHost Host Ins tu on JSPS By postal mail Report Research support allowance expenditures(for strategic and Short term fellows) Form Submission Deadline Who Submits Methods Notice of Change inHost researcher s Status within Host Institution9-2 As soon as possible JSPSHost Host Ins tu on JSPS By postal mail DOWNLOAD ENGLISH Page I.

8 BASIC STIPULATIONS 1 Provisions E1 2 ID Number E1 3 Term of the Fellowships E2 4 Obligations E2 5 Changing Research Plan E4 6 Revocation of the Fellowship and Stopping Allowances E4 7 Communication between Fellows and Hosts E5 8 Releasing Information about Fellows E6 9 Acknowledging Research Results E6 10 Outreach Activities Related to Fellows Research Topics E6 11 Misconduct in Research E7 12 Improper use of Research Funds E7 II.

9 PROCEDURAL PROVISIONS 1 Award Letter and Related Documents E9 2 Pre-arrival Procedures E9 3 Post-arrival Procedures E14 4 Pre-/Post-departure Procedures upon Completion of the Fellowship E16 III. FINANCIAL PROVISIONS 1 Nature of Financial Support E19 2 Maintenance Allowances E20 3 Settling-in Allowance E21 4 Airfare E21 5 Overseas Travel Insurance E22 6 Reimbursement E22 IV. CHANGES DURING FELLOWSHIP TENURE 1 Shortening the Fellowship Tenure E23 2 Extending the Fellowship Tenure E23 3 Leaving for Child Bearing and/or Infant Nursing E24 4 Temporary Absence from Japan E25 5 Changing Hosts or Institutions E26 V.

10 GRANT-IN-AID FOR JSPS Research FELLOW 1 Applying for a Grant-in-Aid E29 2 Eligibility for Grant-in-Aid for JSPS Research Fellows E29 VI. Research SUPPORT ALLOWANCE 1 Applying for the Research Support Allowance E30 2 Managing the Research Support Allowance E30 APPENDIX A Procedures for Certificate of Eligibility and Visa APPENDIX B An Extract from the JSPS Law APPENDIX C Sample of Document Certifying the Research Activity, Fellowship Period, and Monthly Maintenance Allowance of Fellows E1 I. BASIC STIPULATIONS 1. PROVISIONS This booklet, PROGRAM Guidelines, provides details on the terms, conditions and procedures of the JSPS Postdoctoral Fellowships for Research in Japan , pursuant to the Award Letter issued by the President of Japan Society for the Promotion of Science (JSPS).