Processing Personnel Actions - OPM.gov

1 6-1 Chapter 6. Creditable Service for Leave Accrual Contents Subchapter 1. Determining Creditable Service .. 6- 3 1- 2. Service Computation Date .. 6- 3 1- 3. Identifying Prior Federal Service.. 6- 3 1- 4. Creditable Service.. 6- 4 1- 5. Creditable Civilian Service .. 6- 4 1- 6. Creditable Uniformed Service.. 6- 6 1- 7. Other Creditable Service.. 6- 8 Figure 6-1. Standard From 813 .. 6- 11 Figure 6-1. Standard Form 813 (Reverse) .. 6- 12 Figure 6-2. Information on Uniformed Service Retirement .. 6- 13 Subchapter 2. Computing the Service Computation Date-Leave.

2 6- 15 2- 1. Coverage.. 6- 15 2- 2. When to Compute the Service Computation Date-Leave.. 6- 15 2- 3. action on 6- 16 2- 4. Before Computing the Service Computation Date.. 6- 16 2- 5. Computing the Service Computation Date-Leave.. 6- 17 2- 6. Documenting the Service Computation Date-Leave Determinations.. 6- 18 2- 7. Retirement-Related Data.. 6- 19 Figure 6-3. 260-Day Work Year Chart .. 6- 21 Figure 6-4. 2087-Hour Work Year Chart .. 6- 22 Figure 6-5. Converting to a Realistic Calendar Date .. 6- 23 Figure 6-6. Example of Service Computation Date-Leave Calculation.

3 6- 25 Subchapter 3. Change in Service Computation 6- 27 3- 1. Actions to Change the Service Computation Date-Leave.. 6- 27 3- 2. Use of the Standard Form 52.. 6- 27 3- 3. Processing Instructions.. 6- 27 Table 6-1. Effective Date and Remarks for Appointment Actions or Actions Changing the Service Computation Date-Leave (continued) .. 6- 28 Page 6-2 is blank. 6-3 Chapter 6. Creditable Service for Leave Accrual Subchapter 1. Determining Creditable Service 1- 1. Coverage. a. This subchapter covers procedures for determining creditable service for leave accrual purposes.

4 It explains how to: (1) Identify prior service; (2) Verify prior service; and (3) Determine if prior service is creditable for leave. b. Subchapter 2 explains how to compute a Service Computation Date for leave. Subchapter 3 explains when and how to process a Personnel action to document a change in a Service Computation Date. c. Information on determining creditable service for other purposes is found in other issuances. These include: (1) The CSRS and FERS Handbook - service credit for retirement; (2) the Restructuring Information Handbook and title 5, Code of Federal Regulations, (CFR) part 351 - service credit for reduction in force; (3) the Code of Federal Regulations (CFR) - creditable service for: (a) within-grade increases in 5 CFR 531 and 532; (b) tenure in 5 CFR 315; and (c) initial and supervisory probationary periods in 5 CFR 315.

5 1- 2. Service Computation Date A Service Computation Date (SCD) is a date, either actual or constructed, that is used to determine benefits and is generally based on how long the person has been in the Federal Service. The SCD-Leave is used to determine the rate at which an employee accrues annual leave - 4, 6, or 8 hours per pay period - depending on the amount of service creditable for leave accrual purposes; however, it is not used to determine the accrual rate for employees occupying positions which are subject to sections 5376 or 5383 of title 5, United States Code, or a pay system equivalent to either of the sections referenced as determined by OPM.

6 Such employees accrue 8 hours of annual leave per pay period pursuant to section 6303(f), title 5, United States Code. (See ). Agencies must establish an SCD-Leave for each employee at appointment, whether or not the employee is eligible to earn leave. To establish the SCD, the agency must identify the employee s prior Federal service, verify such service, determine how much, if any, of the service is creditable for leave accrual purposes, and then compute the SCD. 1- 3. Identifying Prior Federal Service. a. Application. Review the employee s application or resume to identify any prior Federal service.

7 Federal service includes civilian and military service. b. Standard Form 144. Ask each appointee to complete the Standard Form 144, Statement of Prior Federal Service. This allows the employee to supplement the Federal service listed on his or her application. c. Optional Form 306. Use information from the Optional Form 306, Declaration for Federal Employment, to determine if the employee is a military retiree. 6-4 THE GUIDE TO Processing Personnel Actions 1- 4. Creditable Service. Section 6303 of title 5, United States Code, sets the rules for crediting service for annual leave accrual.

8 The law states: In determining years of service, an employee is entitled to credit for all service of a type that would be creditable under section 8332, regardless of whether or not the employee is covered by subchapter III of chapter 83, and for all service which is creditable by virtue of subsection (e). Creditable service falls into three general categories: service as a civilian employee, that is, service under a Federal appointment performing Federal functions under Federal supervision; active duty in the uniformed services; and other service made creditable by specific legislation.

9 1- 5. Creditable Civilian Service a. Types of Service. All civilian service that is potentially creditable for Civil Service Retirement Service (CSRS) purposes is also creditable for leave accrual. Potentially creditable includes service that could be credited if the employee made deposits to the Retirement fund. Such deposits are not required before the employee gets credit for leave accrual purposes. Creditable civilian service for leave accrual includes service: (1) under a Federal appointment as defined in section 2105 of title 5, United States Code, whether in the competitive, excepted, or Senior Executive Service.

10 (2) covered by CSRS or Federal Employees Retirement System (FERS) retirement deductions, including service for which the employee received a refund of the retirement deductions. (3) under other Federal retirement systems as long as the individual could obtain a refund of his or her deductions under that system and deposit them in the CSRS fund. Civilian service under systems where the employee cannot withdraw contributions, such as the DC Police and Firefighter System and the Financial Institutions Retirement Fund, is not creditable. (4) listed in Chapter 20, Subchapter 20A of The CSRS and FERS Handbook.