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PROCUREMENT MANUAL 201 8 - nprocom.gov.lk

Democratic Socialist Republic of Sri Lanka PROCUREMENT MANUAL 2018. GOODS, WORKS, SERVICES AND. INFORMATION SYSTEMS. To be used along with Government PROCUREMENT Guidelines - 2018 for Goods, Works, Services and Information Systems NATIONAL PROCUREMENT COMMISSION. CONTENTS. CHAPTER 1 GENERAL .. 1. Objectives .. 1. Scope of 2. Fraud and Corruptions .. 2. Sanctions or Involvement in Fraud and Corruptions .. 3. Conflict of Interest .. 3. CHAPTER 2 GOVERNANCE OF PROCUREMENT ACTIONS .. 5. National PROCUREMENT Commission (Npc) .. 5. Role of the NPC .. 6. Roles and Responsibilities of Chief Accounting Officer and Accounting Officer (CAO/AO).

Democratic Socialist Republic of Sri Lanka PROCUREMENT MANUAL ± 201 8 GOODS, WORKS, SERVICES AND INFORMATION SYSTEMS To be used along with Government Procurement

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Transcription of PROCUREMENT MANUAL 201 8 - nprocom.gov.lk

1 Democratic Socialist Republic of Sri Lanka PROCUREMENT MANUAL 2018. GOODS, WORKS, SERVICES AND. INFORMATION SYSTEMS. To be used along with Government PROCUREMENT Guidelines - 2018 for Goods, Works, Services and Information Systems NATIONAL PROCUREMENT COMMISSION. CONTENTS. CHAPTER 1 GENERAL .. 1. Objectives .. 1. Scope of 2. Fraud and Corruptions .. 2. Sanctions or Involvement in Fraud and Corruptions .. 3. Conflict of Interest .. 3. CHAPTER 2 GOVERNANCE OF PROCUREMENT ACTIONS .. 5. National PROCUREMENT Commission (Npc) .. 5. Role of the NPC .. 6. Roles and Responsibilities of Chief Accounting Officer and Accounting Officer (CAO/AO).

2 7. Roles and Responsibilities of Procuring Entity (PE) .. 8. Appointment of PROCUREMENT Committees (PCs), Bid Evaluation Committees (BECs) and Payments For PC and BEC Members .. 9. Cabinet Appointed PROCUREMENT Committee (CAPC) .. 11. Standing Cabinet Appointed PROCUREMENT Committee (SCAPC) .. 14. Ministry PROCUREMENT Committee (MPC) .. 15. Department PROCUREMENT Committee (DPC) .. 18. Project PROCUREMENT Committee (PPC) .. 20. Regional PROCUREMENT Committee (RPC) .. 22. Payments for Members of PROCUREMENT Committees (PCs) and Bid Evaluation Committees (BEC), Staff Officers and Other Officers Assisting in the PROCUREMENT Process.

3 24. Roles and Responsibilities of PROCUREMENT Committees (PCs) and Bid Evaluation Committees (BECs) .. 25. Authority Limits or Determination of Contract Award .. 32. CHAPTER 3 - PROCUREMENT METHODS & TYPES .. 53. PROCUREMENT Methods .. 53. International Competitive Bidding (ICB) .. 54. National Competitive Bidding (NCB) .. 56. & Limited / Restricted International And National Bidding (LIB/LNB) .. 57. Shopping (International And National).. 58. Direct Contracting .. 59. Emergency PROCUREMENT .. 60. Community Participation In District / Divisional Level Construction .. 61. Repeat 64. Types Of 65.

4 Single Stage One Envelope Bidding .. 66. Single Stage Two Envelope Bidding .. 66. Multistage 68. Pre-Qualification (PQ) / Initial Selection (IS) of Bidders .. 69. CHAPTER 4 - PROCUREMENT PLANNING .. 77. PROCUREMENT Planning .. 77. Master PROCUREMENT Plan (MPP) .. 80. PROCUREMENT Plan (PP) .. 81. PROCUREMENT Time Schedule (PTS).. 82. Total Cost Estimate (TCE).. 83. Update of TCE .. 86. Packaging and Slicing of Contracts .. 87. CHAPTER 5 - PROCUREMENT DOCUMENTS .. 95. Preparation of Draft PROCUREMENT Documents .. 95. Contents of PROCUREMENT Documents .. 95. Standard PROCUREMENT Documents (SPDS).

5 97. Request for Bids/Proposals .. 98. Instructions to Bidders (ITB) .. 100. Eligibility of 101. Eligibility for Works Contracts .. 102. Bid/Proposal Validity Period .. 105. Bid Security .. 106. Clarifications and 107. Value Added Tax .. 108. Bid/Proposal Evaluation Criteria and Qualification Requirements .. 109. Condition of Contract .. 113. Price Adjustment .. 115. Advance Payment .. 115. Retention of Money in Works Contracts .. 117. Performance Security .. 118. Liquidated Damages .. 120. Dispute Resolution .. 120. Specifications .. 121. Contract .. 123. CHAPTER 6 - PROCUREMENT 134. Publication of Request for Bids (RFB)/ Request for Proposal (RFP)/ Specific PROCUREMENT Notice (SPN).

6 134. Issuance of PROCUREMENT Documents .. 134. Bidding Period .. 136. Submission/Receipt of Bids/Proposals .. 138. Rejection of Late Bids/Proposals .. 139. Public Bid/Proposal Opening .. 139. CHAPTER 7 BID/PROPOSAL EVALUATION .. 146. General .. 146. Confidentiality .. 147. & Time Frame for Bid/Proposal Evaluation & Extension of Bid/Proposal Validity .. 147. Original Bid/Proposal To Be 148. Purpose And Stages Of Bid/Proposal Evaluation .. 149. Bid Evaluation Report (BER) .. 173. Rejection Of All Bids/Proposals Recieved .. 175. CHAPTER 8 AWARD OF CONTRACT .. 190. Recommendation/Determination Of Contract Award.

7 190. Standstill Period .. 191. Appeals Against Contract Awards Recommended by the CAPC, SCAPC, MPC, DPC, PPC And RPC .. 191. Appointment of PROCUREMENT Appeal Boards (PAB), Reporting and Operational Responsibilities and Payments for PAB Members .. 192. PABs for Cabinet Level Procurements Related to SCAPC, CAPC And CANC .. 192. MPABs for Ministry Level Procurements Related to 195. DPAB/PPAB for Department/Project Level Procurements Related to DPC/PPC .. 198. Appointment of Rpab for Procurements .. 200. Payments for Members of PROCUREMENT Appeal Boards (PAB) and Staff Officers and Other Officers Assisting in the PROCUREMENT Appeals Process.

8 203. Formal Contract .. 203. Publication of Contract Award .. 204. CHAPTER 9 - CONTRACT ADMINISTRATION .. 207. Contract 207. Change Requests/Variations .. 209. Debarment or Blacklisting of Defaulted Bidders/Contractors/Suppliers .. 211. CHAPTER 10 PROCUREMENT OF ESSENTIAL REQUIREMENTS .. 215. Repairs to Motor Vehicles and Equipment .. 215. CHAPTER 11 - PROCUREMENT OF INFORMATION SYSTEMS (IS) .. 216. PROCUREMENT Documents to be Used .. 216. Straightforward IS Procurements .. 216. Complex Supply and Installation and Complex System Engineering Procurements .. 219. IS Consulting Services.

9 221. Pre-Qualification (PQ)/Initial 222. CHAPTER 12 FRAMEWORK AGREEMENT .. 224. Features of Framework 224. Responsibility for Management of Framework Agreement .. 225. Procedural and Implementation Arrangements .. 228. PROCUREMENT Management .. 232. CHAPTER 13 e - GOVERNMENT PROCUREMENT (e - GP).. 235. Implementation Process of e-Gp At The PEs .. 235. e-GP System Access .. 236. 237. PROCUREMENT Documents .. 238. Correspondence, Clarifications, and Amendments .. 238. Pre-Bid Conference .. 239. Submission of e- 240. Bid Securities and Performance Securities .. 242. Public Opening of e-Bids/Proposals.

10 243. Evaluation of e-Bids/e-Proposals .. 244. Information Security Management (ISM).. 245. Electronic PROCUREMENT Models .. 246. CHAPTER 14 OPEN CONTRACTING DATA STAND (OCDS) .. 247. Introduction .. 247. Standard .. 248. CHAPTER 15 GREEN PUBLIC PROCUREMENT .. 264. Introduction to Green Public PROCUREMENT .. 264. Green Public PROCUREMENT Policy .. 265. Guiding Principles of GP .. 266. Introducing GPP Strategy .. 267. Role Play by the Ministry of Environment .. 268. Introducing Green Specifications for Commonly Used Items .. 269. Inclusion of Green Public PROCUREMENT Criteria in PROCUREMENT Documents.