Professional Development (PD) Specialists ... - CDA Council

1 Professional Development (PD) Specialists PROCEDURES MANUALTHIRD EDITIONR evised August 20182460 16th Street NW, Washington, DC 20009(202) 265-9090 | Fax: (202) 265-9161| Council for Professional Recognition2460 16th Street, NW, Washington, DC 20009-3547(800) 424-4310 Visit the Council s Website at 2018 by the Council for Professional Recognition. ALL RIGHTS RESERVED. Unless otherwise noted on a specific page, no part of this book may be reproduced in any form or by any electronic or mechanical means, including but not limited to photocopying, recording, scanning web distribution, information networks, information storage and retrieval systems without the prior written permission from the Council for Professional infomation contained in this manual is confidential for the use of CDA Professional Development Specialists while under contract with the Council for Professional Recognition ( Council ).

2 You may not share the manual with anyone or use it for any other purposes unless approved by the Council . Inappropriate use of this manual will be grounds for contract Professional Development (PD) Specialists Procedures Manual - Third EditionAvailable online for downloadAugust 2018 How to Use the CDA Professional Development (PD) Specialist Procedures ManualThis manual is designed to be used by child Development associate (CDA) Professional Development (PD) Specialists conducting candidate CDA Verification Visits . It outlines procedures CDA PD Specialists need to follow while performing CDA Verification Visits for the Council of Professional Recognition ( Council ).

3 In addition, it provides guidelines that govern the CDA PD Specialist s relationship with the Council manual serves as a reference guide for the procedures and regulations that govern how to properly conduct the CDA Verification Visit and operate as a CDA PD Specialist . This manual is to be used in conjunction with the Council s child Development associate national credentialing program and CDA competency Standards book. The CDA PD Specialist is expected to be familiar with eligibility requirements and data collection responsibilities of the CDA CDA PD Specialist s role requires keeping abreast of current policies and procedures to maintain Professional awareness and knowledge through all Council communication.

4 These mediums include but are not limited to the Council website, the CounciLINK newsletter, CDA PD Specialist training, PDS Portal Resource Library, CDA PD Specialist LinkedIN group, and participation in Council webinars, group chats and workshops whenever PD Specialists will be notified of procedural changes through regular updates of this manual. The CDA PD Specialists Procedures Manual may be printed and contained in a loose-leaf binder. An electronic copy will also be available in the PDS Portal Resource Library, and it is the CDA PD Specialist s responsibility to maintain an updated copy of the procedures procedures manual has been organized to clarify which procedures are absolute requirements to be followed at all times and which are guidelines to assist CDA PD Specialists in making their own judgments.

5 There can be no deviation from requirements without the prior approval of the Council . If there are any questions about these procedures, CDA PD Specialists should contact the PDS Team at 800-424-4310 for CDA Professional Development (PD) Specialist Verification Visit Process*Please use this handy process guide for conducting your CDA Verification Visit with CDA THE CDA VERIFICATION VISIT 1. The candidate selects you as a possible CDA PD Specialist for their CDA Verification Visit . You will receive an inquiry email from the candidate. hRespond to the candidate whether or not you can serve as their CDA PD Specialist within 24-48 hours.

6 HIf you agree to serve as the CDA PD Specialist , you will need to provide the candidate your CDA PD Specialist ID number for their CDA application. 2. You will receive a confirmation email from the Council that the candidate has selected you as their CDA PD Specialist in their online application. hRespond to the Council s email acknowledging your willingness to serve as the candidate s CDA PD Specialist within 48 hours.** DO NOT SCHEDULE THE CDA VERIFICATION VISIT **The candidate completes the CDA application and submits Council processes application and payment, and approves TO SCHEDULE1.

7 The candidate receives a Ready to Schedule (R2S) notice. The candidate will appear in your online Scoring Tool. The candidate will have up to six months from appearing in your Scoring Tool to complete the CDA Verification Visit and CDA Contact the candidate and schedule the CDA Verification Visit .a. Conduct the Pre-Verification Visit Checklist interview. Confirm the candidate s name, setting, language, completion of the Professional Portfolio, and directions to the child care center or Confirm that the candidate has the correct CDA competency Standards book and that the candidate has an original book, not a Verify the candidate s information in the PDS Portal.

8 Confirm that the information provided by the candidate corresponds with the information in your Scoring Tool. If you find any discrepancies, contact the PDS Team via email and wait to receive confirmation that the issue has been resolved prior to completing the CDA Verification Visit .3. Contact the candidate s supervisor or director. Thank him or her for supporting the candidate and answer any questions they may have. Confirm the date and time of the visit and private space availability to review the portfolio and conduct the reflective VERIFICATION VISIT 1. Arrive at the program on time, introduce yourself, check candidate s ID, and meet Obtain candidate s Professional Portfolio and CDA competency Standards book for the appropriate Begin Model *a.

9 Review (1 hour) in private roomb. Observe (2 hours) in candidate s setting with children as the lead teacherc. Reflect (1 hour) in private room* The review and observation can be done in any order; the reflective dialogue must be End visit and return candidate s Professional Portfolio and CDA competency Standards book. Keep the Comprehensive Scoring Instrument (CSI). Do not share scores with the candidate or the visit, you must maintain confidentiality and security of all assessment materials at all times. You may not complete more than two CDA Verification Visits in a single day. You may not complete more than three CDA Verification Visits in one THE CDA VERIFICATION VISIT 1.

10 Submit the candidate s CSI scores using the online Scoring Tool within 48 business hours or before the candidate s six-month expiration date to complete the CDA Verification Visit , whichever comes Keep the original CSI scores and the Pre-Verification Visit Checklist for six months.* This process guide is for CDA PD Specialists conducting CDA Verification Visits for Family child Care, Infant and Toddler, and Preschool CDA candidates. Home Visitor CDA PD Specialists , please visit the Home Visitor Process Guide on page 26. NOTE: All CDA Professional Development Specialists are required to screen candidates using the Pre-Verification Visit Checklist form AFTER the candidate appears in your Scoring Tool.