Program Audit Tool Leah Brown Trainer …

1 General Services Administration Program Audit tool Leah Brown Trainer department of navy July 2012. 2012 GSA SmartPay Conference Fine Tune Your Payments Program with GSA SmartPay . This material is intended for use by the GSA only Program Audit tool House Rules (agency name). department of navy To ensure the best possible learning experience for participants, please adhere to the following house rules: Turn electronic devices to vibrate No video-taping or audio recording is allowed Hold questions to end of session Ensure your participant badge is scanned to receive CLP credits For each course Take advantage of opportunities to provide feedback Please select the Citi Q&A icon on any Citi PC at the conference Answers to be e-mailed after the conference within 60 days.

2 3. Program Audit tool Schedules Available at the Welcome Center department of navy . 4. Program Audit tool Reminders department of navy Visit the Citibank Welcome Center . Governor s Lobby Visit the Citibank One-on-One Lab . Governor s Chambers D&E. Citi Q&A Link Tell us your thoughts . 5. Program Audit tool Interactive Training Events DON department of navy Citi offers Computer-Based Training (CBT) via the Citi Commercial Card Learning and System Support (CLASS) in CitiManager. Visit and from the Web Tools tab select the CLASS. link Please contact your Account or Client Manager if you are interested in setting up a training session.

3 Training can be conducted at a Citi Training Location, on-site at your office or via the web. Regional Citi Training Locations Norfolk, VA. Washington, DC.. 6. Program Audit tool department of Goals & Objectives department of navy Defense This course is designed to achieve the following objectives: Introduction to Program Audit tool (PAT). PAT Purpose PAT Review Process Responsibilities by Role Filters Accessing the Application Review Process in PAT. AO Transaction Reviews HL5 APC Actions HL4 / HL3 APC Actions Reports . 7 Where to Get Help Program Audit tool Agenda department of navy Purpose of PAT.

4 GAO recommendation for data-mining tool Identify transactions of interest . Benefits of PAT. Captures the AO review ( Audit findings). Aid in training due to high turnover of Program participants Consolidate responses in central database for reporting purposes . 8. Program Audit tool PAT Review Process department of navy CH Makes Visa Sends Purchase to Bank Citi Records Transactions Daily File AO Answers Review Questions HL5 APC Approves AO Review &. Answers Monthly Review Questions Flagged Transactions HL2, HL3, HL4. APC. Oversee &. Manage Process Program Audit tool (PAT) Program Reviews Audit Support Monthly Reviews Roll-up to Semi-Annual Reviews.

5 9. Program Audit tool PAT Filters department of navy Filters are . Business rules based on policy Managed by hierarchy and are best applied at the AO level Adjusted periodically and tuned to fit the work of the command There are 2 Types Summary Filters focus on Program management activities Transaction Filters focus on charge card actions . 10. Program Audit tool PAT Responsibilities by Role department of navy HL5 HL3 / HL4 DON. AO. APC APC CCPMD. Actions Actions Actions Actions View/add View/add All of the HL5 APC All of the HL3 APC. transactions for transactions actions but NO actions AND. review Review AO answers questions to answer Ensure tool Review & document View filter compliance with transactions procedural actions descriptions policy Run reports Reject review Submit filter Provide DON semi- Override AO modification requests annual review assessment Participate in the View & modify filter Deploy an AO PAT user's group settings Answer monthly Provide Audit review questions support Run reports Sponsor the PAT.

6 User's group Report on status . 11. Program Audit tool AO & HL5 Roles department of navy AO HL5. APC. Actions Actions View/add transactions for View/add transactions review Review AO answers & document Review transactions disciplinary actions Run reports Reject review Override AO assessment Deploy an AO. Answer monthly review questions Run reports Report on status . 12. Program Audit tool Access url department of navy . Program Audit tool Accessing Program Audit tool department of navy . Program Audit tool Accessing Program Audit tool department of navy . Program Audit tool Accessing Program Audit tool department of navy .

7 Click link . Click link .. Program Audit tool Review of PAT Process department of navy Transaction Summary screen Respond to questions for each flagged transaction Daily Feed of transactions to PAT. Add Additional transactions (optional). AO review available for APC (all levels) Audit AO provides documentation to APC for review Documentation returned to AO.. Program Audit tool Review of PAT Process department of navy CH Makes Visa Sends Purchase to Bank Citi Records Transactions Daily File AO Answers Review Questions HL5 APC Approves AO Review &. Answers Monthly Review Questions Flagged Transactions HL2, HL3, HL4.

8 APC. Oversee &. Manage Process Program Audit tool (PAT) Program Reviews Audit Support Monthly Reviews Roll-up to Semi-Annual Reviews . Program Audit tool Review of PAT Process department of navy Level 5 APC Review Transaction Review from AO. Record Actions Taken Program Health Monthly Questions (Training/OMB requirements). Management Review Dashboard Reporting Options .. Review Process in PAT. PAT Responsibilities by Role department of navy HL5 HL3 / HL4 DON. AO. APC APC CCPMD. Actions Actions Actions Actions View / add View / add All of the HL5 APC All of the HL3 APC. transactions for transactions actions but NO actions AND.

9 Review Review AO answers questions to answer Ensure tool Review & document View filter compliance with transactions procedural actions descriptions policy Run reports Reject review Submit filter Provide DON semi- Deploy an AO modification requests annual review Answer monthly Participate in the View & modify filter review questions PAT user's group settings Run reports Provide Audit support Report on status Sponsor the PAT. user's group .. Review Process in PAT. PAT Responsibilities by Role department of navy HL5 HL3 / HL4 DON. AO. APC APC CCPMD. Actions Actions Actions Actions View / add View / add All of the HL5 APC All of the HL3 APC.

10 Transactions for transactions actions but NO actions AND. review Review AO answers questions to answer Ensure tool Review & document View filter compliance with transactions disciplinary actions descriptions policy Run reports Reject review Submit filter Provide DON semi- Deploy an AO modification requests annual review Answer monthly Participate in the View & modify filter review questions PAT user's group settings Run reports Provide Audit support Report on status Sponsor the PAT. user's group .. Review Process in PAT. Review of PAT Process department of navy CH Makes Visa Sends Purchase to Bank Citi Records Transactions Daily File AO Answers Review Questions HL5 APC Approves AO Review &.