Project Development Process Manual (PDP)

1 Project Development Process ManualRevised July 2019 2019 by Texas Department of Transportation(512) 463-8630 all rights reservedManual Notice 2019-1 From:Camille Thomason, Director, Design DivisionManual: Project Development Process ManualEffective Date:July 15, 2019 PurposeThe Project Development Process Manual has been revised to update Chapter 1 Planning and Pro-gramming, specifically Section 5 Design and Construction Funding Identification to include comprehensive new content and reorganization on preparing and executing Project funding agree-ments. In addition, Appendix B was added to the Manual which includes the Participation Chart and definitions specific to the 1 10100: Added " Project Development Process " and made other minor edits to the Description.

2 Section 2/Overview: Added Statewide Transportation Improvement Plan (STIP) 10200: Deleted reference to obsolete Estimator Converter Program. 10200: Listed "Separately list Federal "Non-Participating" items in the estimate", under Helpful Suggestions. 10460: Changed "Toll Operations" to Project Finance Division (PFD) and the Strategic Contracts Management (SCM) section. 10470: Under Resource Material, added "Strategic Contracts Section of Project Finance Division for assistance in evaluating major Project feasibility". Section 5: Changed title. Overview: Minor text edits. 10510: Added comprehensive new content and reorganization to preparing and executing Project funding agreements.

3 10510: Added "Available Agreement Types for Third-Party Improvements on State Right of Way" chart. 10510: Added "Recommended Funding Type Chart". 10510: Added "..or Division Director depending upon Project type", under Responsible Party. 10510: Added "Prepare local government Risk Assessment and set oversight level (if required)", under Subtasks. 10510: Added content on submitting Funding Special Approval form and Oversight Level Special Approval form to Contract Services under Subtasks. 10510: Added content upon obtaining CSD approval and local government signature under Subtasks. 10510: Added miscellaneous text edits to Subtasks.

4 10510: Added "..or division (depending upon Project type)", under Helpful Suggestions. 10510: Added "..and the funding responsibilities of each party" and "Execute " under Critical Sequencing. 10530: Deleted duplicate text "TxDOT Unified Transportation Program".Appendix BAdded a new Appendix B to the Manual which includes the Participation Chart and definitions specific to the the Project Development Section Director of the Design Division at (512) 416-2673 with any questions or Manual notices are available in a pdf Development Process Manuali TxDOT 7/2019 Table of ContentsPrefacePurpose .. 1-1 Audience.

5 1-1 Chapter 1 Planning and ProgrammingSection 1 Needs Identification .. 1-2 Overview .. 1-210100: Identify Project need and scope .. 1-210110: Perform site visit .. 1-4 Section 2 Project Authorization .. 1-8 Overview .. 1-810200: Prepare cost estimate .. 1-810210: Obtain approval of PLAN authority .. 1-1110215: Project File of Record .. 1-1210220: Obtain Project specific Minute Order, if required .. 1-14 Section 3 Compliance with Planning Requirements .. 1-16 Overview .. 1-1610300: Evaluate compliance with planning documents .. 1-1610310: Identify and review related studies.

6 1-1810320: Identify area/regional goals and plans .. 1-1810330: Identify corridor plan Development needs .. 1-2110340: Partnership Plan Review/Coordination .. 1-2310350. Identify funding alternative or feasibility - economics, value capture, sustainability.. 1-2410360. Institutionalization of Coordination and Partnerships in Project Development .. 1-25 Section 4 Study Requirements Determination .. 1-27 Overview .. 1-2710400: Review scope, cost, and staff requirements of Project Development .. 1-2710410: Determine need for feasibility (route/corridor) study .. 1-2910420: Determine if State Implementation Plan requirements apply.

7 1-3110430: Obtain traffic data .. 1-3210440: Identify multimodal and intermodal connections .. 1-3310450: Determine conformity with Congestion Management Process requirements .. 1-3510460: Evaluate inclusion of High Occupancy Vehicle/High Occupancy Toll lanes.. 1-3710470: Evaluate major Project feasibility .. 1-3910480: Evaluate railroad corridor preservation .. 1-39 Section 5 Design and Construction Funding Identification .. 1-41 Project Development Process Manualii TxDOT 7/2019 Overview .. 1-4110500: Identify potential design and construction funding .. 1-4110510: Prepare and execute Project funding agreements.

8 1-4210520: DEVELOP Authority .. 1-4810530: CONSTRUCT Authority .. 1-4810540: Place Project in Transportation Improvement Program (TIP).. 1-4910550: Develop Statewide Transportation Improvement Program (STIP) .. 1-5010560: Place Project in one-year letting schedule .. 1-51 Chapter 2 Preliminary DesignSection 1 Preliminary Design Concept Conference .. 2-2 Overview .. 2-220100: Conduct a Preliminary Design Concept Conference .. 2-220110: Analysis of environmental impacts and mitigation .. 2-420120: Right of way determination .. 2-5 Section 2 Data Collection/Preliminary Design Preparation.

9 2-7 Overview .. 2-720200: Conduct early coordination with stakeholders .. 2-720210: Prepare and execute additional agreements.. 2-820220: Review traffic data.. 2-1020230: Obtain right of entry .. 2-1020240: Obtain related data, plans, studies and reports .. 2-1220250: Obtain information on existing utilities.. 2-1320260: Obtain traffic crash data .. 2-1420270: Obtain hydraulic studies .. 2-1620280: Obtain geospatial data .. 2-1720290: Perform other surveys .. 2-20 Section 3 Public Meeting(s) .. 2-22 Overview .. 2-2220300: Conduct public meeting.. 2-2220310: Revise design based on public input.

10 2-24 Section 4 Preliminary Schematic .. 2-25 Overview .. 2-25 Alternative Selection .. 2-25 Geometrics .. 2-26 Update cost estimates .. 2-2620400: Evaluate corridor alternatives .. 2-2620410: Perform preliminary Level of Service analysis .. 2-2820420: Evaluate route alternatives.. 2-2920430: Initiate railroad coordination .. 2-30 Project Development Process Manualiii TxDOT 7/201920440: Identify requirements for crossing navigable waters.. 2-3220450: Evaluate geometric alternatives.. 2-3320460: Develop typical sections .. 2-3620470: Prepare Landscape and Aesthetics Assessment.. 2-3620480: Develop bicycle and pedestrian accommodation.