PS Form 991, Application for Promotion or …

1 Application for Promotion or AssignmentThis Application provides the review committee and selectingofficial a summary of your education, work experience, andcapabilities in specific areas pertinent to the vacant position. Listyour education or training and work experience in the spacesprovided. Number your entries consecutively in the ReferenceNo. columns, , education or training 1-6, postal positions 7-10, vacancy announcement to which you are responding lists anumber of job requirements.

2 In this Application you are to provideyour qualifications in reference to those requirements. Yourstatement of qualification should include a demonstration of therequired knowledge, skill, or ability (KSA). All of the requirementsshould be addressed. Failure to address each requirementresults in an incomplete Application which may lead to your beingfound each of the requirements listed on the vacancyannouncement. Consider carefully achievements whichdemonstrate the KSA specified for that may be either a specific instance or sustainedhigh performance over a period of time.

3 These achievementsmay have occurred in all kinds of settings, , paid work in thePostal Service or any other organization, volunteer work, oreducation or training activities. For each requirement try to giveseveral examples of achievements that demonstrate that youpossess the KSA. Achievements may be best described bytelling of a situation or task which needed to be done; statingwhat action you took; and finally, describing the result of thataction. Be sure it is clear to the reader that:1.

4 What you are describing actually demonstrates the The situation, action, and result are fully You yourself were in some way responsible for the If you displayed initiative or innovation, it is your achievement was the acquisition of education or training,then your achievement description should indicate the following:1. What you learned and how that learning relates to the KSAspecified in the Details or nature of the course - topics covered, level Evidence of the quality of your performance in the course, ifavailable.

5 Simply mentioning that you took a course may notindicate you gained much knowledge from Any Application of what you content of the description you write is much more importantthan writing style. You must communicate to the reader how youhave demonstrated the KSA. Be specific about what youpersonally did. Merely saying that you possess a KSA is your achievement descriptions as though none of thereview committee members or the selecting official knowsanything about you (it s very likely the truth).

6 After eachachievement description, indicate the reference person(s) whocould verify your achievements. Your supervisor may also becontacted to verify any work-related statements you write. Alsoindicate for each achievement the reference number of youreducation or training, or work experience connected to the ability to manage or supervise is listed as arequirement, applicants should present achievements(examples) that demonstrate their current ability to undertake thefull range of responsibility for the position being sought.

7 If theposition involves the supervision of lower-level supervisors andmanagers, applicants are generally expected to indicatesustained high performance in a supervisory or managerialposition previously are the three components of managerial ability thatshould guide the applicant s demonstration of achievement. Notall considerations listed here need be addressed. The objectiveis for the applicant to demonstrate managerial ability as it appliesto the position being Identifying problems and theircauses and securing relevant information; developing solutionsto problems and making logical decisions that make effective useof resources and accomplish organizational goals; makinginnovations, investing effort, and keeping high standards toensure a product of high quality.

8 And following up on activities tosee that they were on target, on time, and within Effective Work Relationships. Encouragingemployees to participate in decisions that affect their work andthe quality of their life at work; supporting management s missionand representing the unit at the next higher management level;engaging in teamwork with other managers; maintaining effectiverelationships with clients and customers; acting on EEO,Affirmative Action, EI/QWL, Management by Participationpolicies and programs; maintaining cooperative labor-management relations.

9 Providing honest and constructivefeedback and positive recognition; training and developingsubordinates; and handling interpersonal Communicating information andinstructions in writing and orally to achieve desired results;presenting technical information at a level appropriate to theaudience; and facilitating information flow within theorganizational you are applying for a managerial or supervisory position, read the following:Detached from PS Form 991, October 1993 NOTES TO APPLICANT AND PRIVACY ACT STATEMENT ARE ON REVERSE1.

10 This Application form is to be used when applying for any EAS position, including Postmaster and Initial-Level Copy page 3, Statement of Qualifications, and use a separate page 3 for each The factors for use in applying for Postmaster positions and the KSAs used in applying for Initial-LevelSupervisor positions can be found on page Do not attach transcripts or recommendations to this Page 4 is to be used for supervisory evaluations in conjunction with Initial-Level Supervisor positions After completing Form 991, fill in the "Requirements Page __ of __" item at the bottom right corner of eachcopy of page to ApplicantDetached from PS Form 991.