Putting the Pieces Together - dps.certpointsystems.com

1 Putting the Pieces Together Sometimes employees need to take a leave of absence, whether for medical or other reasons. The first step in this process is for the employee (or the manager in the event of an unplanned leave) to request a Leave of Absence. This guide outlines how to: Select the appropriate Reason Code - (pg. 2) Log in to Infor HR - (pg. 3) Request an Employee Leave of Absence - (pg. 4) Which Outcome to Expect Upon completion of this process, the Request Leave of Absence process will be initiated and a system-generated email will be sent to the HR Leaves team, Payroll, you and your manager indicating that a Leave of Absence has been requested. You will receive separate instructions from the HR Leaves team to provide documentation, after which time HR will review the request and either approve or deny. Who To Contact Please contact the HR Leaves Team for any questions: 720-423-3092. DATE Infor HR Employee Guide Request Leave of Absence FEBRUARY 2017 Infor HR Employee Guide Request Leave of Absence Page 2 Reason Codes Description General Educational / Proficiency leaves.

2 Overseas Dependent School leaves. Internship leaves. Peace Corp leaves. Public Office leaves. Study Travel leaves. (For teachers - the LOA request must be put in by February 1st of the previous school year) Example: Joe would like to go on a Study Travel leave to South America on 10/01/2017. He needs to request this leave in the 2016-2017 school year by 02/01/2017. Family Illness This leave is for a family member such as a Mother, Father, or Child. There are rules under the Loca Parentis that may be eligible for a family member leave. Intermittent FMLA This leave is for employees that may need to take a leave 1 day per week/month for either themselves or their family member. Maternity/Paternity/Adoption This leave is for Maternity leave, Paternity leave, or Adoption. Military leave This leave is for an employee that may need to go active duty or in the military reserves. This leave can also be used for family member to care or support a military member.

3 Personal Illness This leave is for employees that may have a serious medical condition, overnight stay, surgery and need to be out three or more days. Charter School This leave is under the State leave information Public Office Leave Full time employees have the right to become candidates for public office. Union This is for certain unions; specific rules apply. Reason Code Descriptions Leave of Absence Infor HR Employee Guide Request Leave of Absence Page 3 ACTION: Log in to Infor HR 1) Access and click the link that says Access Infor HR. 2) Using your district credentials, enter your User Name and Password (a), then click the blue arrow (b) to log in. Infor HR Employee Guide Request Leave of Absence Page 4 ACTION: Request a leave of absence 1) Verify that you are in Employee Space (a) by checking the top left corner of the screen. Click My Profile (b). 2) Click Work Assignments. Infor HR Employee Guide Request Leave of Absence Page 5 Things to Avoid Do not select any Leave Reason for which you are not eligible.

4 For a list of reason codes and descriptions, see page 2. If you have questions regarding any leave type please contact the leave of absence line at 720-423-3092. 3) Under the Leaves of Absence heading, click the Request Leave button. 4) On the Leave of Absence Request window, click the search icon (a) to the right of the Reason field. Use the navigational arrows (b) to view all available reasons. Click the appropriate Leave Reason (c) to select it. Infor HR Employee Guide Request Leave of Absence Page 6 5) Enter the anticipated start and end date of your leave in the Beginning of Leave and Estimated Return fields. Things to Avoid The Type field should be left blank as it is not used by Denver Public Schools. 6) Enter any important comments for Human Resources in the Additional Information (a) field. 7) Click the folder icon (b). Select the desired file on your computer, then click Open. The Leave Request Document field will auto-populate with the name of the file.

5 8) Click OK (c) to submit your request. Optional Documents uploaded using the process above will be visible to both HR and your supervisor. If you prefer, you can fax any medical documents related to your leave to HR at 720-423-3853. Do not email any confidential or personal documents. Infor HR Employee Guide Request Leave of Absence Page 7 Please Note A message (a) will briefly appear at the top of the screen indicating your request was submitted. The new entry (b) appears in the list with a status of Requested. Which Outcome to Expect Upon completion of this process, the Request Leave of Absence process will be initiated and a system-generated email will be sent to the HR Leaves team, Payroll, you and your manager indicating that a Leave of Absence has been requested. You will receive a separate email from the HR Leaves team with instructions regarding your leave request. If applicable, you will have 15 days to provide medical documentation (if not already submitted), after which time HR will review the request and either approve or deny.

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