Quarterly Progress Report Regarding Progressive …

1 Quarterly Progress Report Regarding Progressive Use of Official language hindi in Ministries/Departments/Attached and Subordinate Offices/PSUs/Autonomous Bodies etc. of Central Government Quarter ending Part - I ( To be filled at the end of each Quarter) Name and full address of the Office _____ _____Phone No. of the Concerned Official language Officer: STD Code_____ Tel. No. _____ ___Email_____ 1. Documents issued under section 3(3) of the Official Languages Act, 1963 (a) Number of documents issued _____ (b) Number of documents issued bilingually _____ (c) Documents issued in English only _____ (d) Documents issued in hindi only _____ 2.

2 Letters received in hindi (Official Languages Rule 5) (a) Total no. of letters received in hindi _____ (b) Out of these letters replied to in hindi _____ (c) Out of these letters replied to in English _____ (d) Out of these letters not expected to be replied _____ 3. Status Regarding letters received in English & replied to in hindi (Applicable to offices situated in A & B region only) No. of letters received in English Out of these letters replied to in hindi Out of these letters replied to in English Out of these letters not expected to be replied 1 2 3 4 Region A Region B 4. Details of original letters issued In hindi in English Total No.

3 Of letters issued 1 2 3 To Region A To Region B To Region C 5. Details of writing of Noting on files/documents* No. of pages of noting made in hindi No. of pages of noting made in English Total No. of pages of noting * While counting number of pages of noting made in hindi if noting in hindi is made on less than half of the page then the page should be counted as half page and if noting in hindi is made on more than half of the page then the page should be counted as full page. 6. hindi Workshops Number of full day workshops conducted during the quarter Total no. of officials trained in these workshops Officers Employees 1 2 3 Note : It is required to impart training to all the personnel of the office at least once in 2 years.

4 7. Meeting of the Official language Implementation Committee (a) Date of meeting of the Official language Implementation Committee _____ (b) No. of the Official language Implementation Committees constituted in Subordinate Offices _____ (c) No. of meetings organised in the quarter _____ (d) Whether the agenda and the minutes of the meeting were issued in hindi ? Yes / No 8. Date of meeting of the hindi Advisory Committee : (For Ministries/ Departments only) _____ 9. Brief description of the outstanding work/achievements during the quarter (maximum 250 characters): 10. Certificate Regarding authenticity of the given data has been attached.

5 Name of the Chairperson of the of _____ Designation _____ Telephone No. with STD Code _____ Fax No. _____ Email address _____ Note: No column should be left blank and information should be given distinctly. Enclosure Certificate Office Code: _____ Financial Year: _____ I certify that the information given in the attached Quarterly Progress Report (Part I/II) ending .. is on the basis of available records and is absolutely true as per my knowledge. I am quite aware that the undersigned is responsible for proper compliance of the instructions given in the provisions of the Official language Act, 1963 and Official Languages Rules, 1976.

6 If at any stage the data given in the Report are found to be untrue or exaggerated, this office will be deprived of the rajbhasha Awards for the next 03 years and the matter will also be brought to the notice of my controlling Office/Ministry to take action for giving false information. (Signature with stamp) Name of the chairperson of the of _____ Designation_____ Name of _____ Telephone/ Fax No. _____ Email address _____ Date :- Place :- Note :- Soft copy in PDF Format of the said signed certificate should be compulsorily uploaded with Quarterly Progress Report otherwise your Report will be considered as unfilled. Part II (To be filled along with Part-I of the Quarterly Progress Report for quarter ending on 31st March only) 1.

7 ( i ) Whether the Office has been notified under Rule 10(4) of Official Languages Rules, 1976 (Office where 80% of the total Staff have acquired working knowledge in hindi ) Yes/No ( ii ) Details Regarding notification of subordinate offices (if any) under Rule 10(4) of the Official Languages Rules, 1976 : - Total No. of Offices No. of Offices Notified 1 2 2. (i) Officers/Employees possessing knowledge of Official language hindi :- Officers Employees Total No. 1 2 3 (a) Total No. of Officers and Employees (b) Out of (a) above No. of Officers/ Employees possessing knowledge of Working Knowledge Proficient Working Knowledge Proficient (c) No.

8 Of personnel being trained in hindi (d) Yet to be trained in hindi 2(ii) Knowledge of hindi Stenography/Typing Total No. No. of personnel trained in hindi Out of the trained personnel how many personnel work in hindi Yet to be trained 1 2 3 4 (a) Stenographer (b) Typists/Clerks/Assistant Section Officer (c) Tax/Postal 2(iii) Knowledge of Translation Officers Employees Total (a) Total No. of Officers/Employees engaged in Translation Work (b) Out of (a) above No. of persons who got training in Translation (c) No. of Officials yet to be trained. 3. Training for doing work in hindi on Computer: Total No.

9 Of Officers/ Employees No. of personnel trained in hindi on Computer No. of personnel working in hindi on Computer 1 2 3 4. Details Regarding Computers/Laptops:- Total No. of Computers/Laptops Number of hindi enabled Computers/Laptops 1 2 5. Code, Manual, Standard Forms etc. Total No. Bilingual (1) (2) (a)Acts/Rules/Official codes/Manuals /Procedural literature etc. (b)Standard Forms 6. No. of Officials issued individual orders under Rule 8(4) of the official language Rules, 1976 to perform whole work in hindi _____ 7. Training Programme (only for training institutes) Duration of training (Total duration of all training programmes) Duration of training (in Hours) Training imparted in hindi Training imparted in English Training imparted in mixed language 1 2 3 4 8.

10 Inspections pertaining to Official language carried out during the year (a) (i) Total No. of sections _____ (ii) Out of the above No. of sections inspected _____ (b) (i) Total No. of Subordinate Offices (If any) _____ (ii) Out of the above No. of Offices inspected _____ 9. Publication of Magazines etc. Total No. In hindi In English 1 2 3 10. Purchase of hindi Books (including CD, DVD, Documentary and E-books etc.) (i) Total Expenditure incurred on purchase of books during the year _____ (ii) Expenditure incurred on purchase of hindi books _____ 11.