R S AJYA ABHA SECRETARIAT

1 rajya sabha SECRETARIAT NEW DELHI May, 2016 rajya sabha SECRETARIAT IT PLAN 2016 - 2018 2 A goal without a plan is just a wish. Antoine de Saint-Exupery French writer (1900 - 1944) CONTENTS CHAPTER 1 INTRODUCTION CHAPTER 2 OBJECTIVES AND VISION CHAPTER 3 PRESENT STATUS OF COMPUTERIZATION CHAPTER 4 HARDWARE MANAGEMENT CHAPTER 5 SOFTWARE MANAGEMENT CHAPTER 6 WEB MANAGEMENT CHAPTER 7 IT FACILITIES FOR MEMBERS CHAPTER 8 e-TRAINING INITIATIVES/POLICY CHAPTER 9 OPEN DATA AND DIGITIZATION CHAPTER 10 INFRASTRUCTURE/HUMAN RESOURCE MANAGEMENT Annexure I LIST OF COMPUTER EQUIPMENT BEING USED IN THE SECRETARIAT Annexure II PEN DRIVE POLICY Annexure III SOFTWARES BEING USED IN THE SECRETARIAT 3 CHAPTER 1 INTRODUCTION Information is an important

2 Ingredient of our day to day life. In the present age where everything revolves around information, the computers and communication technologies combined together to form Information Communication Technology (ICT) has been playing an important role in storage and dissemination of Information. The strong need of information is supported by the following uses: - (i) Addition to knowledge (ii) Decision making aid With the advancement of Information Technology in India in early eighties, a need was felt to introduce the automation in the Indian Parliament and as a beginning, computer-based information system called PARLIS (Parliament Library and Information System) was set up in the year 1985 with the help of NIC.

3 Simultaneously, the rajya sabha SECRETARIAT also started exploring the use of ICT tools in its functioning. The first step in this direction was taken in the year 1987 by way of online UNIX based system. Office productivity tool comprising a word processor (Lyrix), Spreadsheet, Database Management System (FoxPro) were deployed in the beginning. A Payroll system was developed using FoxBase for preparing the staff salary and training was given to Staff on use of Lyrix Word Processor. Though it was a meek beginning, but it gave the required impetus to the process of computerization.

4 With the advent of modern ICT systems, over the last two decades, the rajya sabha SECRETARIAT has taken lead in developing and implementing latest ICT Systems in most of the activities which were being done manually and has become the effective and efficient tool for working from the stage of being used as a mere word processor tool to a decision support system. In the present scenario, most of the Sections and Officers of the rajya sabha SECRETARIAT are using a number of IT Applications developed specifically after the detailed study of the processes being followed in various Sections of the rajya sabha SECRETARIAT .

5 For effective computerization, it is essential that the organization has the 4 adequate and latest hardware infrastructure which can keep pace with the technological advancement in the globe. This computerization process of rajya sabha SECRETARIAT started with the introduction of desktop computers in the year 1998. Then onwards, from time to time, after carefully assessing the requirements of the Sections, new computer hardware has been procured, upgraded or replaced, as per the needs of the users. The Committee of Officers for Procurement of Computer Equipment for rajya sabha SECRETARIAT (COOPCE) has been looking after the hardware requirements of various Sections/Officers of the SECRETARIAT since 2003.

6 Its recommendations are placed before the Secretary-General. All the computers within the Parliament Complex are connected through a Local Area Network (LAN) which is connected to an Optical Fibre backbone providing Internet access through NIC gateway. The LAN is monitored from rajya sabha Data Centre housed in Room , Parliament House by NIC Officers. A support team consisting of 10-12 network engineers looks after its upkeep. Software development is the most crucial aspect of any progressive computerization process. A Software application is the soul of hardware infrastructure.

7 Without software a computer system is lifeless. Software is the easiest way for users to interact with the hardware of a system. Thus it needs special focus. Software development includes research, new development, prototyping, modification, reuse, re-engineering, maintenance and any other activity that result in and give effect to the satisfying implementation of the activity that is to be computerized. In rajya sabha SECRETARIAT , majority of the Software development revolves around meeting specific needs of the user Section to aid and bring efficiency in its working or building bridges with other software applications being used so as to be able to generate reports/output that meets the desired aim.

8 Keeping in view the requirements/suggestions/feedbacks from the various user Sections, new software applications are being developed and desired modifications in the existing applications are being planned. 5 In the present era of technology, where website acts as an interface between the organization and its stakeholders, rajya sabha SECRETARIAT is maintaining four different websites viz. (i) (ii) (iii) (iv) These websites act as a bridge between the SECRETARIAT and its stakeholders by disseminating the required information/assistance they need.

9 In order to provide effective Secretarial support towards the computerization activities, two IT Sections namely IT Section (Hardware) and IT Section (Software) function under a common hierarchy of Officers to synergize their efforts. IT Sections (H&S), since their inception, have always acted to put in place a reliable and dependable system of computerization, in tune with the growing needs of the Members and the SECRETARIAT through customized software applications, appropriate hardware and infrastructure and various ICT tools and solutions.

10 As a result of which, numerous initiatives to bring Members closer to the SECRETARIAT through use of IT or penetration of computer hardware and software have not only rewired and modified the processes of work in the SECRETARIAT but also made the adopted technology and systems critical to the functioning of the SECRETARIAT . With the SECRETARIAT adopting new technologies to make its working processes faster, more transparent, efficient and responsive, the relationship between the SECRETARIAT and Members is also changing. With dissemination of computer aided information and services, Members have started realizing the benefits of ICT.