RECORD RETENTION SUPPLEMENT FOR AUTO DEALERS

1 6 months1 year2 years3 years4 years5 years6 years8 yearsIndefinitelyPost in dealership at all timesState/local requirementsI. DOT RECORDSA. NHTSA1. Odometer mileage disclosures and relatedpower-of-attorney documents, issued andreceived by DEALERS and Insurance cost information "Gray market" vehicle certificates Names and addresses of tire purchasers,and tire ID numbers (recommended).X5. Air bag switch installation FHWA1. MCIR forms, regulations, and safety/compliance review Reportable accident Inspection and maintenance Driver/employee traffic violation,physical disqualification, and generalqualification Drug testing Daily driver Daily vehicle condition Brake inspector RSPA1. Hazmat employee training Hazmat dealer's control)5 years if positive; 1 year if negative3 monthsUntil 3 months after employee leavesType of RecordMake current year copies availableRECORD RETENTION SUPPLEMENT FOR auto DEALERS14 months (or six months after vehicleFederal Paperwork ChecklistRECORD RETENTION SUPPLEMENT FOR auto DEALERSF ederal Paperwork Checklist (cont.)

2 6 months1 year2 years3 years4 years5 years6 years8 yearsIndefinitelyPost in dealership at all timesState/local requirementsII. EPAA. Hazardous Waste and Used Oil1. Off-site hazardous waste shipment manifestsand exception and biannual Hazardous waste determination list andwaste test results or Used oil "do-it-your selfer" Underground Storage Tanks1. UST notification New UST design, construction, installation,and notification Three most recent cathodically protectedUST inspection UST storage system repair UST leak detection performance UST release detection sampling, testing, ormonitoring results and equipment calibration,maintenance, and repair Closed UST site investigation Financial responsibility evidence Vehicles1. Current copies of EPA's Gas Mileage Repair orders and signed statements forexempt "in warranty" installation of after-market catalytic "Gray market" vehicle or engine of tank and pipingType of RecordLife of tankRECORD RETENTION SUPPLEMENT FOR auto DEALERSF ederal Paperwork Checklist (cont.)

3 6 months1 year2 years3 years4 years5 years6 years8 yearsIndefinitelyPost in dealership at all timesState/local requirementsD. Miscellaneous1. "Tier Two" chemical inventory NPDES permit sampling, monitoring,and/or measurement Underground injection well permitapplications and supplemental Air Conditioning Recycling Refrigerant1. Air conditioning technician certifications,refrigerant sales records, and off-siterecycler FTC RecordsA. Equal Credit Opportunity Act/Regulation B1. Copies of credit applications, supplementalinformation used in evaluating applicants,and written Truth-in-Lending Act/Regulation Z1. Copies of disclosure Truth-in-Leasing Act/Regulation M1. Copies of disclosures Used Car Rule1. Copies of buyers' guides, salescontracts, and warranty or servicecontract Pre-sale Availability of Warranties1. Parts warranty monthsType of RecordRECORD RETENTION SUPPLEMENT FOR auto DEALERSF ederal Paperwork Checklist (cont.)

4 6 months1 year2 years3 years4 years5 years6 years8 yearsIndefinitelyPost in dealership at all timesState/local requirementsIV. FARS RECORDSA. Transaction records for goods sold or servicesprovided to the Federal For Federal contracts totaling $10,000 ormore, maintain:1. Complete employment records ofhandicapped applicants and employees,annual reports on the number of veterans inthe work force, and EEO compliance SBA RECORDSA. All records related to SBA loan of RecordRECORD RETENTION SUPPLEMENT FOR auto DEALERSG eneral Records6 months1 year2 years3 years4 years5 years6 years7 years10 yearsPost in dealership at all timesState/local requirementsVI. GENERAL RECORDSA. Employee Records1. Salespersons compensation Time Daily parts and accessories countersales Daily service sales Peg strip cash Journals - Accounting1. Internal New vehicle Parts and accessories counter Motor Vehicle - Sales/Inventory/Other Records1.

5 Car deal Dealer vehicle reassignment Motor vehicle consignment Motor vehicle purchase New vehicle Used vehicle appraisal Used vehicle disclosure Used vehicle Used vehicle log of RecordRECORD RETENTION SUPPLEMENT FOR auto DEALERSG eneral Records (cont.)6 months1 year2 years3 years4 years5 years6 years7 years10 yearsPost in dealership at all timesState/local requirements10. Vehicle invoices (factory and other).X11. Inventory schedules for new and Parts Department Records1. Parts and accessories sales Parts back order Receiving Stock Service Department Records1. Customer repair Daily time and job Internal repair New car get Sublet repair Other Records - General1. All customer Credit application and all related Warranty and service contract of RecordUntil filled25 months