REGIONAL DISTRICT OF MOUNT WADDINGTON

1 REGIONAL DISTRICT OF MOUNT WADDINGTON BOARD OF DIRECTORS MEETING AGENDA October 17, 2017 at 2:00 RDMW Office 2044 McNeill Road, Port McNeill, BC Page 1 3 11 12 13 14 15 16 17 18 19 CALL TO ORDER A. APPROVAL OF AGENDA 1. Adoption of Agenda a s Presented (Or Amended) DELEGATIONS 1. Department of Fisheries and Oceans- Alice Cheung, REGIONAL manager , Oceans Program presentation titled Overview of Canada s Marine Conservation Targets Initiative (2017-2020). B. ADOPTION OF MINUTES 1. Minutes of the Board of Directors Meeting held September 19, 2017 CORRESPONDENCE ON THE TABLE 1. DISTRICT of Port Hardy Regular Meeting Minutes (August 8, 2017), Committee of the Whole Meeting Minutes (August 8, 2017), Special Committee Meeting Minutes (August 8, 2017); Town of Port McNeill Regular Meeting Minutes (August 21 & September 18, 2017). Coal Harbour LCC Meeting Minutes (April 12, 2017, May 10, 2017, June 14, 2017 and July 12, 2017); Transportation Committee Meeting Minutes (September 20, 2017); North Island REGIONAL Emergency Planning Committee Meeting Minutes (March 9, 2017 & May 11, 2017).

2 2. Cheque Register Report (August 15, 2017 September 18, 2017) C. STAFF OPERATION REPORTS 1. Administrator (October 11, 2017) a) EA Boundary Cabinet Request Report (October 11, 2017) 2. Travel Report (October 17, 2017) 3. manager of Economic Development (October 11, 2017) a) Tourism Coordinator Report (October 11, 2017) 5. manager of Operations (October 10, 2017) a) Special Report on 2017 7 Mile Landfill and Recycling Center s Sunday Opening (October 6, 2017) D. FINANCIAL REPORTS 7. F inance Report (October 5 , 2017) 8. Single Source Report ( September 30, 2017) E. COMMITTEE REPORTS - None 11 20 42 43 44 F. BYLAWS AND PERMITS - 1. Adopt minutes of the Public Hearing for Malcolm Island Zoning Bylaw No. 725, Amendment Bylaw No. 921, 2017; Coal Harbour Zoning Bylaw No. 669, Amendment Bylaw No. 922, 2017; Hyde Creek Zoning Bylaw No.

3 648, Amendment Bylaw No. 923, 2017; Winter Harbour Community Plan Bylaw No. 371, Amendment Bylaw No. 924, 2017; REGIONAL DISTRICT of MOUNT WADDINGTON Zoning Bylaw No. 21, Amendment Bylaw No. 925, 2017 and Woss Land Use Bylaw No. 556, Amendment Bylaw No. 927, 2017. 2. Bylaw No. 929, 2017 cited as REGIONAL DISTRICT of MOUNT WADDINGTON 2018 Tax Exemption Bylaw No. 929, 2017 for 1st, 2nd and 3rd reading. a) Bylaw No. 929, 2017 cited as REGIONAL DISTRICT of MOUNT WADDINGTON 2018 Tax Exemption Bylaw No. 929, 2017 for adoption. 3. Procedure Bylaw Amendment 930 report from Administrator (October 4, 2017). a) Bylaw No. 930, 2017 cited as REGIONAL DISTRICT of MOUNT WADDINGTON Procedure Amendment Bylaw No. 930, 2017 for 1st, 2nd and 3rd reading. b) Bylaw No. 930, 2017 cited as REGIONAL DISTRICT of MOUNT WADDINGTON Procedure Amendment Bylaw No. 930, 2017 for adoption. G. CORRESPONDENCE - None H.

4 OTHER BUSINESS / DIRECTORS REPORTS / NEXT MEETING 1. Other Business: None 2. Electoral Area Updates: Area A - Broughton (Malcolm Island) Area B - Quatsino Area C - Rupert Area D - Nimpkish 3. Municipal Updates: Village of Alert Bay Village of Port Alice DISTRICT of Port Hardy Town of Port McNeill 4. Question Period: 5. Committee Meetings: Next month as required. 6. Next Regular Meeting of the Board of Directors: November 21, 2017 @ 2:00 ADJOURNMENT 22 REGIONAL DISTRICT OF MOUNT WADDINGTONBOARD OF DIRECTORS MEETING MINUTESS eptember 19,2OL7 RDMW Office -2044 McNeill Road, Port McNeill, BCi$r${!-- PRESENT:REGRETSSTAFF:MEDIA:PUBLIC:Chair Andrew Hory and Directors Jan Allen, Michael Berry, Hank Bood, Pat Corbett-Labatt, DaveRushton, Heidi Soltau, Phil Wainwright and Alternate Directors Shelly Shirley AcklandJeff Long - manager of Planning & Development Services; Patrick Donaghy - manager ofOperations; Pat English - manager of Economic Development; Theresa Flynn - Treasurer; MelissaTonkin - Recording SecretaryKathy O'Reilly - The Eagle Newspaper; Hanna Petersen - The North lsland Gazette Newspaper6{'CAtt TO ORDERC hair Hory called the meeting to order at 2:40 pmA.}}

5 APPROVATOFAGENDA1-. Adoption of September 19, 20L7 AgendaM oved/Seco nded/Ca rriedTHAT the agenda be approved as presentedDELEGATIONSL. INFILM Film Commission: Joan Miller, Film Commissioner; Stephanie Tipple,President INFILM and Donna Haines, delegotes thonked the Boord for their 2077 contribution and provided o presentotionoutlining the mony productions that were either plonned or underwoy on Voncouver olso noted thot there wos a Voncouver lslond shortage of skilled lobour required by thefilm industry ond, in response, they hod worked with North tsland College to develop fourcourses thot would help oddress this problem. The courses stort in October ond are offered atboth the Campbell River and Port Alberni ADOPTION OF MINUTESL Minutes of the REGIONAL DISTRICT of MOUNT WADDINGTON Board Meeting held August 15,20L7 Moved/Seco nded/Ca rriedTHAT the minutes of the REGIONAL DISTRICT of MOUNT WADDINGTON Board of Directors Meetingheld August 15,20L7 be !

6 7 AUGUST 1slL7 MINUTESADOPTEDDRAFT33 Minutes of the REGIONAL DISTRICT of MOUNT WADDINGTON Board of Direct rs Meeting - September 19, 20172t80/1718L/L7 BROUGHTONSPORTS CLUBt82/t7L83/!7L84/t7 VIU NIFORESTINDUSTRYTRAININGL85/L7 ANGLEA SMITHCONTRACTCORRESPONDENCE ON THE TABTE1. D strict of Port Hardy Regular Meeting Minutes (July 1L, 2OL7l; Village of Port Alice SpecialCommittee Minutes (July 25, 2OL7l and Regular Meeting M nutes (June L2, 2OL7l; Town ofPort McNeillSpecial Committee Minutes (Aug 8, 2O\71and Regular Meeting Minutes (July4,201712. Cheque Register Report (August L5, 20t7 - Septembe r L8,2017 Moved/Seco nded/Ca rriedTHAT the correspondence on the table be received and STAFF OPERATION REPORTSL. Adm nlstrator (September L3, 2OL7lMoved/Seconded/Ca rriedTHAT the agreement with the Broughton Sports Club be renewed for a five-year periodcommencing July 8, 2O77 for a cost of Sf .OO for the nded/Ca rriedTHAT the September t3,2OL7 report from the Administrator be received and filed2.)))))))

7 Travel report (September 19,2OL7lMoved/Seco nded/Ca rriedTHAT the September L9,2017 Travel Report be approved as amended3. manager of Economic Development (September L9,2Ot7)September 75, 2077 meeting with Paul Mottersheod, Associote Deon, VIIJ took place inNonaimo. Highlights were os follows:c VIU Meeting with Western, BC Forest Sofety Council to finolize pilot Currently looking ot 72 to 74-week progrom for fundomentols with odditionats peci a I izoti on o d d- on At 72 weeks, students qualify for student Program would offer Sees demond exceeding current planning assumptions. Ie. Up to 12 intakes rather thon6 as Expect droft contract next rriedTHAT Vancouver lsland University be contracted to develop a detailed instruction program forthe North lsland Forest lndustry Training lnitiative funded by up to 524,000 from the BC RuralDividend Fund rriedTHAT, at a cost not to exceed 59,000 funded by the Rural BC D vidend grant, marketingconsultant Angela Smith be contracted to complete and issue the RFP for the RegionalMarketing and Attraction init of the REGIONAL DISTRICT of MOUNT WADDINGTON Board of Directors Meeting - September 19, 20173786/t7t87/t7L88/L7!)

8 89/t7L90/t7rgtlL7 FINANCESOFTWAREL92/L78. Single Source (August 3L,20t7lMoved/Seco nded/Ca rriedTHATthe September t9,2OL7 report from the manager of Economic Development be receivedand Tourism Coordinator (September 72,2OL7)Moved/Seco nded/Ca rriedTHAT the September 12,2OL7 report from the Tourism Coordinator be received and filed5. manager of Operations (September L2,2OL7lNoted that the Port Hordy Volunteer Fire Deportment will be hosting the Vancouver tslond FireAssociation Conference on November 4th ond rriedTHAT the September L2,2OL7 report from the manager of Operations be received and manager of Planning & Development Services (September L,2OL7lMoved/Seconded/Ca rriedTHAT the September L,2Ot7 report from the manager of Planning & Development Serv cesbe received and FINANCIAL REPORTS7. Finance Report (September 5,2OL7lMunicipol lnsuronce Association- new appraisal of properties coming next week, focusing onSointulo Rec/Woss/7 rriedTHAT the September 5,2OI7 report from the Treasurer be received and ) FinancialSoftware Upgrade Report (September 5,2077)Discussion on the current ond proposed softworeMoved/Seco nded/Ca rriedTHAT the financial accounting system software be replaced and budgeted in 2017 to amaximum of $75,000, to be taken from the General Government Administration ComputerReplacement Reserve (S10,000) and the General Government Administration Reserve(S65,000).)))

9 And,THAT Vadim Software quote of 540,749 for accounting software and the RAC software quoteof 524,000 for budgeting software be nded/Ca rriedTHAT the September 5,2017 report from the Treasurer regarding financial software upgradebe received and of the REGIONAL DISTRICT of MOUNT WADDINGTON Board of Directors Meeting - September 19, 20174t93/L7t94/17 RPCRECOMMENDATIONLgs/17 BYLAW & 3 RDREADINGL96/17 BYLAW rriedTHAT the August 3t,2OL7 Single Source Awards report be received and filedE. COMMITTEE REPORTSFrom the September t9,2OL7, REGIONAL Planning Comm ttee meeting:Moved/Seconded/Ca rriedTHAT the REGIONAL DISTRICT of MOUNT WADDINGTON Zoning Bylaw No. 21, Amendment BylawNo. 895, 20L6, as amended, be given second and third readings;AND FURTHER THAT REGIONAL DISTRICT of MOUNT WADDINGTON Zoning Bylaw No. 21, AmendmentBylaw No. 895, 20L6, as amended, not be brought forward for consideration of adoption untilthe following conditions have been undertaken to the sat sfaction of the REGIONAL DISTRICT ofMount Wadd ngton:a) The owners / proponents enter into a development agreement in a form satisfactoryto the RDMW, that requires the proponents to undertake various conditions or mattersas part of the marine industrial development and its operation, and that thedevelopment agreement be reg stered on the title of the subject property in the formof a restrictive covenant; and,b) The owners / proponents apply to the Private Managed Forest Council to withdraw thatportion of the property to be rezoned and used as part of the marine industrialoperation, from the private managed forest land designation and that such removal BYTAWS AND PERMITS1.

10 Adopt minutes of the Public Hearing for Malcolm lsland Zoning Bylaw , AmendmentBylaw No. 921, 20L7; coal Harbour Zoning Bylaw No. 669, Amendment Bylaw ,20L7;Hyde Creek Zoning Bylaw No. 648, Amendment Bylaw No. 923, 2017; Winter HarbourCommunity Plan Bylaw No. 37L, Amendment Bylaw No. 924, 2017; REGIONAL DISTRICT of MountWaddington Zoning Bylaw , Amendment Bylaw , 2OI7 andWoss Land Use BylawNo. 556, Amendment Bylaw No. 927, be distributed at a later date but do not haveto be adopted in orderto proceed with the readings of the from the Public Heoring held on September 19, 2077 will be circuloted for adoptionot the October 77, 2077 REGIONAL DISTRICT of MOUNT WADDINGTON Boord Bylaw No. 92L, 2017 cited as "Malcolm lsland Zoning Bylaw No. 725, Amendment BylawNo. 921, 2OL7" for 2nd and 3rd nded/Ca rriedTHAT Bylaw No. 92L, 2017 cited as "Malcolm lsland Zoning Bylaw No. 725, AmendmentBylaw , 2Ot7" be read a 2nd and 3'd Bylaw No.