REQUEST FOR PROPOSAL No. 2152 DATE ISSUED: …

1 REQUEST FOR PROPOSAL No. 2152 Sewer Pipeline cctv , Manhole Inspection and Related Cleaning DATE ISSUED: March 12, 2018 Closing Location: Purchasing Department 2020 Labieux Road Nanaimo, BC V9T 6J9 Pre- PROPOSAL Meeting: March 16, 2018; 9:30 am Pacific Time Refer to of this document for additional information CLOSING DATE AND TIME: Proposals must be received prior to: April 3, 2018; 3:00 pm (15:00 hrs) Pacific Time City Contact: Purchasing Manager Late Submissions will not be considered And Submissions will not be opened publicly Sewer Pipeline cctv , Manhole Inspection and Related Cleaning REQUEST FOR PROPOSAL 2152 The City of Nanaimo Page 2 of 66 Date Issued: March 12, 2018 TABLE OF CONTENTS Section Overview.

2 5 Project Overview .. 5 Intention of Award .. 5 Term .. 5 Price Adjustments .. 5 Changes in Quantities / Services .. 5 Fiscal Funding Out .. 5 Definitions .. 6 Section Instructions to Proponents .. 8 RFP Closing Date and Submission 8 Signature .. 8 Contact Information .. 9 Pre- PROPOSAL Meeting .. 9 Communications and Enquiries .. 9 Deadline Extension .. 9 Amendment to Proposals .. 9 Addenda .. 9 Examination of Contract Documents and Site .. 10 Withdrawal of Proposals .. 10 Proponent Expenses .. 10 No Claims .. 10 Liability for Errors .. 10 Amendment to Agreement Documents .. 10 Changes to RFP Document .. 10 Changes to the PROPOSAL Wording and Content.

3 11 Acceptance and Rejection of Proposals .. 11 Freedom of Information and Privacy Protection Act (FOIPPA) .. 11 Ownership of Proposals .. 11 Working Language .. 11 Sewer Pipeline cctv , Manhole Inspection and Related Cleaning REQUEST FOR PROPOSAL 2152 The City of Nanaimo Page 3 of 66 Date Issued: March 12, 2018 Not a Binding Agreement .. 11 Debriefing .. 12 Opening of Proposals .. 12 Section General Terms and Conditions .. 13 Acceptance of Terms .. 13 The City Reserve Rights .. 13 Form of Contract .. 13 Independent Contractor .. 13 Key Personnel .. 14 Business License .. 14 Licenses and Permits .. 14 14 Insurance Requirements.

4 14 WorkSafe BC .. 15 Occupational Health & Safety Prime Contractor Designation .. 15 Laws of British Columbia .. 16 Fuel Consumption Data Reporting .. 16 Minimum Rate of Pay .. 16 Damage and Defects .. 17 Assignment/Sub-Contracting of Agreement .. 17 Proponent Performance .. 17 Termination of Agreement .. 17 Cancellation .. 18 Force Majeure .. 18 Dispute Resolution .. 18 Litigation Clause .. 19 Gifts and Donations .. 19 Payments 19 Time is of the Essence .. 19 Section Evaluation and Selection Process .. 20 PROPOSAL Eligibility .. 20 Sewer Pipeline cctv , Manhole Inspection and Related Cleaning REQUEST FOR PROPOSAL 2152 The City of Nanaimo Page 4 of 66 Date Issued: March 12, 2018 Evaluation Criteria.

5 20 PROPOSAL Content .. 20 Corporate Profile and Experience .. 20 Technical Qualifications and Experience of Personnel .. 20 Methodology and Schedule .. 21 Value Add .. 21 Safety .. 21 Proposed 21 Evaluation of Proposals .. 22 Proposed Purchase Contract .. 22 Conflict of Interest .. 23 Schedule A - Scope of Work .. 24 PROPOSAL Submission Form Checklist .. 55 Appendix A Submission Form .. 56 Appendix B - Prime Contractor Preconstruction Meeting Form .. 57 Appendix C - Fuel Reporting Consumption Worksheet 62 Appendix D Minimum Rate of Pay .. 64 Sewer Pipeline cctv , Manhole Inspection and Related Cleaning REQUEST FOR PROPOSAL 2152 The City of Nanaimo Page 5 of 66 Date Issued: March 12, 2018 Section OVERVIEW PROJECT OVERVIEW The City of Nanaimo requests PROPOSAL from qualified experienced Contractors for the cleaning and cctv inspection of approximately 27 km of sanitary sewers and km of storm sewers including manhole cleaning and inspection in the Sanitary Sewerage Areas and the Storm Catchment Areas within the boundaries of the City of Nanaimo.

6 The works shall be carried out in accordance with WRc Manual of Sewer Conditions Classifications (MSCC), 3rd Edition, 1993 or PACP ver 6. All cctv video work to be completed by October 31, 2018 and all deliverables to be submitted no later than November 30, 2018. The deliverables for the individual cctv books to be completed and delivered as per the schedule below. For more detailed information regarding the project scope, refer to Schedule A - Scope of Work. INTENTION OF AWARD It is the intention of the City to award the full scope of work to one Proponent. TERM If awarded, the term of a Contract shall be one (1) year unless terminated, cancelled or extended.

7 The term of the Contract may be extended or renewed at the City s sole discretion for three (3) optional (1) year terms subject to operational requirements, budget availability, satisfactory performance reviews and successful price negotiations. The City shall not incur any liability, should it choose not to exercise its exclusive option to renew the Contract. Firm pricing is required for the initial Contract term. PRICE ADJUSTMENTS Any REQUEST for price adjustments after the first term of the Contract, must be submitted to the City in writing ninety (90) calendar days prior to the commencement of the optional years. The City will review the proposed pricing and will at its sole discretion accept, negotiate or reject the pricing.

8 CHANGES IN QUANTITIES / SERVICES The City reserves the right to increase or decrease the total estimated quantities / service during the term of the Contract. The unit of measure rates on [Schedule B] will be used to increase or decrease the quantities or services. FISCAL FUNDING OUT The Proponent acknowledges that the City cannot make financial commitments beyond the City s current fiscal year. In this regard, the City shall annually make bona fide requests of its Sewer Pipeline cctv , Manhole Inspection and Related Cleaning REQUEST FOR PROPOSAL 2152 The City of Nanaimo Page 6 of 66 Date Issued: March 12, 2018 approving authority for appropriations of sufficient funds to make payments covered by this Agreement.

9 Should the approving authority not appropriate such funds, the City will notify the Proponent, as set forth below, of its intention to terminate the goods or services. This notice will also state that unless further funds are appropriated prior to the expiry of the period of the notice, the services are to be terminated and that the City shall not replace the service with substitute or comparable service by another party Such termination will take effect thirty (30) calendar days from the date of notification and will not constitute an event of default. DEFINITIONS The following definitions apply to the interpretation of the Bid Document: ADDENDUM / ADDENDA means a change, or addition, or correction significant enough to be formally made to this RFP.

10 Addendums are posted on the City s website. AGREEMENT means a legal document and any attachments that bind the City and all other parties subject to the provisions of the document(s). BUSINESS DAY means any day from Monday to Friday inclusive, excluding statutory or civic holidays observed in British Columbia. CITY means the City of Nanaimo. CLOSING DATE AND TIME means the deadline for the submission of Proposals as set out herein. CLOSING LOCATION means the location that all Proposals for this RFP will be accepted at. CONTRACTOR or SUPPLIER means the Successful Proponent who enters into an Agreement with the City for the goods and/or services requested herein.