Request for Proposals (RFP)

1 Request for Proposals (RFP) Scope of Service Group Benefits Program of First Nations Health Authority RFP # 2016 RFP-32 RFP issued by First Nations Health Authority (FNHA) Issue date December 16, 2015 Amount N/A Closing date/time Proposals must be received before 16:00 hours (4:00 pm) Pacific Time on: January 08, 2016 FNHA Contact Information and Questions All enquiries related to this RFP including any requests for information, questions, and clarification, are to be directed to the following email address: FNHA will respond if time permits. Information obtained from any other source is not official and should not be relied upon.

2 Enquiries and any responses will be recorded and may be distributed to all Proponents at the FNHA s option. Delivery of Proposals Four (2) hard copies and one (1) electronic copy (saved on a USB Flash in a Microsoft compatible format) of your proposal must be delivered by hand or courier to the closing location at: First Nations Health Authority, Attention: Contracts 540 757 West Hastings Street, Vancouver, BC. V6C 3E6 proposal envelopes should be clearly marked with the name and the address of the proponent, the RFP number and the RFP project name.

3 Proposals may not be sent by mail, facsimile or email. Short Listed Proponents For those Proponents which have not been contacted by end of business day on January 31, 2016, will serve as notice that their proposal submission was unsuccessful. Successful Proponent Notified January 25, 2016 Expected Start Date of Project: April 1, 2016 End Date of Project: 2 years Proponent s submissions A person authorized to sign on behalf of the proponent must complete and sign the Proponent Section (below), leaving the rest of this page otherwise unaltered and include the originally-signed and completed page with the first copy of the proposal .

4 Proponent Section to be completed by proponent and included as the cover page of the Proponents Response The enclosed proposal is submitted in response to the above-referenced RFP including any addenda. Through submission of this proposal we agree to all of the terms and conditions of this RFP and agree that any inconsistencies in our proposal will not be considered. We have carefully read and examined the RFP including the Administrative Section and have conducted such other investigations as were prudent and reasonable in preparing the proposal . We agree to be bound by the statements and representations made in our proposal .

5 Signature of Authorized Representative: Legal Name of Proponent (and Doing Business As Name, if applicable): Printed Name of Authorized Representative: Address of Proponent: Title: Date: Authorized Representative email address (if available): Authorized Representative phone, fax (if available): Request for Proposals Group Benefits Program of First Nations Health Authority 2016 RFP-32 2 TABLE OF CONTENTS ..4 of Work and and Alternate Plan Financial Arrangements ..7 and Work Performed by ..9 Mandatory Desired 10. proposal Appendix A Overview of the Appendix B Definitions and Administration Requirements.

6 15 Appendix C Receipt Confirmation Appendix D Current Plan Design Appendix E Employee Benefits Handbook Union and Non-union Appendix F Rate History and Current Optional Benefit Appendix G Employee Appendix H Corporate proposal . Appendix I Quantitative proposal Appendix J Qualitative proposal Request for Proposals Group Benefits Program of First Nations Health Authority 2016 RFP-32 3 :You are invited to respond to the opportunity to submit a proposal for the administration of the group benefits program for the employees of the First Nations Health Authority ( FNHA ).

7 There are approximately 500 employees covered under FNHA s group benefits programs. The FNHA s current provider provides third party administration services and buying power through arrangements with their preferred providers. FNHA is looking to achieve economies of scale, consistency and which investigates potential to increase scope and value by consolidating their group benefit offering. FNHA is looking to gain access to the experience and expertise of the supplier, and more control over their benefit plans. Currently, the plan is part of a Trust arrangement and as such, certain plan information is limited.

8 FNHA will consider the appropriate benefits provider based on, but not limited to, the following criteria: Competitive rates and expense charges over the contract term Services to employees, including internet and technological capabilities for information management andadministration Comprehensive administrative systems and the option for FNHA to fully outsource components Prompt, efficient, transparent, fair, consistent and accurate claims adjudication, administration and communicationwith plan sponsor and employees Capabilities to provide accurate and timely financial reporting and processing of employee claims Strong disability adjudication, prevention.

9 Rehabilitation and general management Focus on providing innovative benefit solutions Ability to match current plan design/outcomes or better, with flexibility to accommodate future plan design changesThe benefits included in this marketing are: group life (basic and optional), accident & serious illness (basic and optional), critical illness (basic and optional), long term disability, short term disability, extended health, dental, and early intervention/disability management services. FNHA retains the right to negotiate with the intent to sign contracts with one or more proponents to obtain the best mix of benefits.

10 This is at the sole discretion of FNHA. The current annual premium for the benefits included in this opportunity is estimated as follows. Please note the below excludes any premium for optional benefits and the extended health premium includes the employee and family assistance plan as we do not know the premium for the benefit (however that benefit is not part of this RFP). Benefit Estimated Current Annual Premium Basic Life $149,800 Dependent Life $8,100 Basic Accident & Serious Illness (ASI) $48,000 Basic Critical Illness $88,500 Long Term Disability $389,100 Short Term Disability $104,100 Extended Health $733,000 Dental $465,700 Total $1,986,300 Request for Proposals Group Benefits Program of First Nations Health Authority 2016 RFP-32 4 :The BC First Nations Health Authority (FNHA) is the first province-wide health authority of its kind in Canada.