REQUEST FOR PROPOSALS (RFP) NO. 2018-1670

1 REQUEST FOR PROPOSALS (RFP) NO. 2018-1670 . COMMERCIAL SOLID WASTE COLLECTION and DISPOSAL SERVICES. Wednesday, March 14, 2018. City of East Point Contracts and Procurement Department_____. 1526 East Forrest Avenue, Suite 400. East Point, Georgia 30344. Email: Fax: Table of Contents INTRODUCTION 3. PURPOSE .. 3. BACKGROUND ..4. MINIMUM PROVIDER REQUIREMENTS ..4. OBTAINING THE RFP ..5. CITY'S RESPONSIBILITIES ..5. PRE- proposal CONFERENCE ..5. proposal DUE DATE ..6. DELIVERY REQUIREMENTS ..6. CONTACT PERSON AND INQUIRIES ..6. PROCUREMENT PROCESS ..6. NO CONTACT DURING THE PROCUREMENT PROCESS ..7. CLARIFICATION AND ADDENDA ..7. TERM OF CONTRACT ..8. SUBMITTAL INSTRUCTIONS ..9. REQUEST FOR PROPOSALS SCHEDULE .10. EVALUATION PROCESS ..11. PRESENTATIONS / DEMONSTRATIONS / INTERVIEWS (WHEN APPLICABLE) .11. METHOD OF AWARD ..11. NEGOTIATION AND AWARD . 12. DISQUALIFICATION OF PROPOSER . 12. RESERVED RIGHTS ..12. INSURANCE REQUIREMENTS.

2 12. HOLD HARMLESS REQUIREMENT ..14. ACCURACY OF RFP AND RELATED DOCUMENTS ..14. RESPONSIBILITY OF PROPOSER ..15. CONFIDENTIAL INFORMATION ..15. CITY RIGHTS AND OPTIONS ..15. Page 1 of 41. City of East Point Contracts and Procurement Department_____. 1526 East Forrest Avenue, Suite 400. East Point, Georgia 30344. Email: Fax: COST proposal PREPARATION AND SELECTION PROCESS ..16. ADDITIONAL OR SUPPLEMENTAL INFORMATION 17. REPORTING RESPONSIBILITIES ..17. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT ..17. AUTHORIZATION TO TRANSACT BUSINESS ..18. RIGHT TO PROTEST ..18. ETHICS REQUIREMENTS ..18. NON-COLLUSION ..19. LOCAL PREFERENCE .19. PAYMENT ..19. PRICING ..19. BID BOND, PAYMENT BOND, AND PERFORMANCE BOND - ..20. GENERAL REQUIREMENTS 20. VALIDITY OF RESPONSES ..20. proposal OPENING ..20. FINANCIAL INFORMATION ..21. LITIGATION HISTORY ..21. EVALUATION CRITERIA ..22. proposal FORMAT ..23. EXAMINATION OF RFP DOCUMENTATION .. 29.

3 ATTACHMENT A E-VERIFY AFFIDAVITS / AFFIDAVITS ..30. EXHIBIT I DETAILED SCOPE OF SERVICES ..32. I. Minimum Requirements ..32. II. Statement of Work Required / Scope of Services ..32. III. Additional Requirements ..35. EXHIBIT II PRICE COST SUMMARY SHEETS .. Please See Attached EXHIBIT III SANITATION BASE RATE SCHEDULE 36. ATTACHMENT B PROVIDER CONTACT SHEET ..38. ATTACHMENT C REFERENCE VERIFICATION FORM ..40. Page 2 of 41. City of East Point Contracts and Procurement Department_____. 1526 East Forrest Avenue, Suite 400. East Point, Georgia 30344. Email: Fax: REQUEST FOR PROPOSALS NO. 2018-1670 . COMMERCIAL SOLID WASTE COLLECTION and DISPOSAL SERVICES. INTRODUCTION. PURPOSE. The City of East Point (hereinafter, City ) has issued a REQUEST for PROPOSALS from interested and qualified vendors for commercial solid waste collection and disposal services. The City shall award an exclusive commercial solid waste collection and disposal contract to one vendor to provide services to our commercial customers for three years, renewable annually.

4 There will only be one selected provider to provide the service to the City's customers. Upon the awarding and execution of a contract with the selected provider, the City shall assume the billing and collection of Commercial Dumpster Customers from all current commercial haulers operating within the City. This process shall include the implementation of an initial fee schedule for basic services to be provided by the selected provider to those commercial dumpster customers. The selected provider collects and dispose of all commercial solid waste within the corporate limits of the City of East Point, Georgia. The selected provider shall also operate and maintain through the terms of the agreement and any extensions sufficient equipment to handle all commercial solid waste pickup service at the level required to meet the needs of the City on a minimum once per week level for our commercial customers. Proposer must provide a rate structure fee for each size commercial dumpster container (2 Yards to 8.)

5 Yards) offered by the solid waste hauler broken down per size, and up to seven (7) times per week pickup. Haul Rate Disposal rate per ton City prefers no rental on any container. Provide for recycling services to commercial units. I. Grinding of Yard Waste Materials: Sustainable Initiative The City, in its efforts to provide for sustainable initiatives within its services, would like to also receive within your proposal your ability to implement the most cost-effective method for the disposal of the City's Yard Debris. Provide a proposal for the grinding of yard waste material on an as needed basis for the City. II. Special Collections Offered Proposer must provide within your proposal any special collections offered by your company to the City. For Page 3 of 41. City of East Point Contracts and Procurement Department_____. 1526 East Forrest Avenue, Suite 400. East Point, Georgia 30344. Email: Fax: example, the selected provider can provide for a truck and driver for the collection of rollout containers during the following festivals and special events in the City: 4th of July Destination East Point Taste of East Point III.

6 Recycling Services offered to the City The City would like to offer to its citizens monthly recycling services. Provide within your proposal information pertaining to recycling services you can offer to the City. IV. Dumpster Services for City owned locations Proposer must provide within your proposal information pertaining to commercial dumpster services which would be offered to our City owned locations. SEE THE FOLLOWING: EXHIBIT I DETAILED SCOPE OF SERVICES. EXHIBIT II - SANITATION BASE RATE SCHEDULE PRICING. EXHIBIT III - SANITATION BASE RATE SCHEDULE PRICE COST SUMMARY SHEET. BACKGROUND. The City serves an area of square miles with a population of approximately 35,357 and is located five minutes from Hartsfield-Jackson International Airport and 10 minutes from Downtown Atlanta. East Point is home to the Camp Creek Marketplace, Camp Creek Business Center, South Meadow Business Park and serval Fortune 500 Companies. The City has approximately 1000 commercial businesses with 236 currently receiving commercial hauling services from various vendors within the corporate boundaries of the City.

7 The City's fiscal year begins on July 1st and ends on June 30th. The Finance Department maintains the funds and accounts of the City. The Finance Department is responsible for the custody and accounting of funds of each department. More detailed information on the government and its finances can be found in City of East Point's Comprehensive Annual Financial Report for fiscal year 2016 and in the City's Annual Budget for fiscal year 2018. Copies of these documents may be viewed on The City of East Point is exempt from any and all state, local and federal taxes. MINIMUM PROVIDER REQUIREMENTS. The Selected Provider must be able to dedicate manpower and time to provide services under this Contract to the City. Meeting the City's needs in a timely manner must be a top priority of the Selected Provider. Once the Selected Provider is notified that the formal execution of the Contract has been completed, and is in receipt Page 4 of 41.

8 City of East Point Contracts and Procurement Department_____. 1526 East Forrest Avenue, Suite 400. East Point, Georgia 30344. Email: Fax: of a Notice to Proceed letter, it is anticipated that the work / services will immediately commence without any further delays. Because of the importance of reliable and expedient support and customer service for the professional services provided by the Selected Provider, it is preferred (but not required) that the Selected Provider(s) be located within the State of Georgia, preferably in a proximity that is convenient and close to the City of East Point. To participate in this solicitation: Prospective Providers should have a minimum of five (5) years' worth of verifiable experience in providing the same or similar services to other government agencies or private entities, and must be able to demonstrate a broad range of knowledge and expertise in providing services of the same kind. Proof that the proposer is a Business Entity that has been in existence at least three (3) years.

9 Proof of Insurance An itemized list of facilities and sites to be used in the engagement. Acceptable proof that the person signing the response is authorized to act on behalf of the responding entity. Completed price proposal and all required forms. OBTAINING THE RFP. This document and supporting documents can be downloaded at the City of East Point Website, of East Point under Open Solicitations". CITY'S RESPONSIBILITIES. Upon execution of the Contract and receipt from the Selected Provider of all required and / or necessary bonds, permits, licenses, certifications, etc., the City shall issue to the Selected Provider a Notice to Proceed letter. The City will provide the Selected Provider with access to Work Site during the performance of the services. Final inspection and approval of the Services rendered and approval of the Selected Provider's invoices for payment. PRE- proposal CONFERENCE. Page 5 of 41. City of East Point Contracts and Procurement Department_____.

10 1526 East Forrest Avenue, Suite 400. East Point, Georgia 30344. Email: Fax: The City will hold a Non-Mandatory Pre- proposal Conference, on Thursday, March 29, 2018 at 10:00. in Jefferson Station located at 1526 East Forrest Avenue, Suite 400, East Point, Georgia 30344. Attendance at the Pre- proposal Conference is voluntary for responding to this RFP, however Proposers are encouraged to attend. The purpose of the Pre- proposal Conference is to provide information regarding the project and to address any questions and concerns, via addendum, regarding the services sought by the City through this RFP. The City of East Point does not discriminate based on disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of the City of East Point should be directed in writing to Tron D. Jones, Contract Specialist, at email: proposal DUE DATE.