REQUEST FOR QUOTATION (RFQ)

1 3002/01/2022/RFQ/MAINSIGNIFICANTCOMPONEN TS(KZN) RFQ Number 3002/01/2022/RFQ/MAINSIGNIFICANTCOMPONEN TS(KZN) RFQ Scope RENDER NEW BUILD SUPPLY AND DELIVERY OF MAINTENANCE SIGNIFICANT FOR TRACTION ROOF EQUIPMENT AND AUXILLARY SYSTEMS RS KZN RECOVERY. Issue Date THURSDAY 27 JANUARY 2022 SITE MEETING N/A Closing Date for submission of bids TUESDAY 08 FEBRUARY 2022 @10:00am hours Inquiries (all inquiries should be in writing) Telephone (011) 013 -1644 A QUOTATION (s) MAY be deposited in the tender Box, located at Umjantshi House Reception Area floor lift foyer by 08th February 2022 at 10:00 (NO LATE QUOTATIONS WILL BE ACCEPTED) ONLY - hand delivery quotations will be accepted (a register will be completed upon delivery).

2 QUOTATION (s) must be addressed to PRASA-RAIL SCM HEAD OFFICE before the closing date and time shown above, and must be enclosed in a sealed envelope which must have inscribed on the outside of the envelope. The stipulated minimum threshold percentages for local production and content for the different classes of Rail Rolling stocks are as follows: Class of Rail Rolling Stock Local Content Threshold Electric Multiple Units (EMU) 65% REQUEST FOR QUOTATION (RFQ) 3002/01/2022/RFQ/MAINSIGNIFICANTCOMPONEN TS(KZN) SECTION 1: SBD1 PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF PASSENGER RAIL AGENCY (PRASA) BID NUMBER: 3002/01/2022/RFQ/MAINSIGNIFICANTCOMPONEN TS(KZN) CLOSING DATE: 08 February 2022 CLOSING TIME: 10.

3 00 am DESCRIPTION RENDER NEW BUILD SUPPLY AND DELIVERY OF CONDITION BASED MAINTENANCE SIGNIFICANT FOR UNDERFRAME AND LIFTING PROGRAM RS KZN TECHNICAL MAINTENANCE SUPPORT RECOVERY BID RESPONSE DOCUMENTS SHALL BE ADDRESSED AS FOLLOWS: BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS): PRASA UMJANSTHI HOUSE (opp, gautrain Park Station) PRASA SCM, 12th FLOOR 30 WOLMARANS STREET BRAAMFONTEIN JOHANNESBURG, 2001 BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO CONTACT PERSON TELEPHONE NUMBER E-MAIL ADDRESS SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER SUPPLIER COMPLIANCE STATUS TAX COMPLIANCE SYSTEM PIN: OR CENTRAL SUPPLIER DATABASE No.

4 B-BBEE STATUS LEVEL TICK APPLICABLE BOX] B-BBEE STATUS LEVEL [TICK APPLICABLE BOX] 3002/01/2022/RFQ/MAINSIGNIFICANTCOMPONEN TS(KZN) VERIFICATION CERTIFICATE Yes No SWORN AFFIDAVIT Yes No [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ARE YOU THE ACCREDITED REPRESENTATIVE IN SOUTH AFRICA FOR THE GOODS /SERVICES /WORKS OFFERED? Yes No [IF YES ENCLOSE PROOF] ARE YOU A FOREIGN BASED SUPPLIER FOR THE GOODS /SERVICES /WORKS OFFERED?

5 Yes No [IF YES, ANSWER THE QUESTIONNAIRE BELOW ] QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS NO TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER BELOW.

6 PART B: TERMS AND CONDITIONS FOR BIDDING 1. BID SUBMISSION: BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED (NOT TO BE RE-TYPED) OR IN THE MANNER PRESCRIBED IN THE BID DOCUMENT. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) 3002/01/2022/RFQ/MAINSIGNIFICANTCOMPONEN TS(KZN) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7).

7 2. TAX COMPLIANCE REQUIREMENTS BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER S PROFILE AND TAX STATUS. APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED.

8 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE. NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID NVALID. SIGNATURE OF BIDDER: .. CAPACITY UNDER WHICH THIS BID IS SIGNED: .. (Proof of authority must be submitted company resolution) DATE: .. NB: QUOTATION (s) must be addressed to PRASA before the closing date and time shown above. PRASA General Conditions of Purchase shall apply. 3002/01/2022/RFQ/MAINSIGNIFICANTCOMPONEN TS(KZN) SECTION 2 NOTICE TO BIDDERS 1.

9 RESPONSES TO RFQ Responses to this RFQ [Quotations] must not include documents or reference relating to any other QUOTATION or proposal. Any additional conditions must be embodied in an accompanying letter. Proposals must reach the PRASA before the closing hour on the date shown on SBD1 above, and must be enclosed in a sealed envelope. 2. PREQUALIFICATION / ELIGIBILITY CRITERIA Only those Respondents who satisfy the following pre-qualification or eligibility criteria are eligible to submit quotations as per section 3. 3 COMMUNICATION Respondent/s are warned that a response will be liable for disqualification should any attempt be made either directly or indirectly to canvass any SCM Officer(s) or PRASA employee in respect of this RFQ between the closing date and the date of the award of the business.

10 4 LEGAL COMPLIANCE The successful Respondent shall be in full and complete compliance with any and all applicable national and local laws and regulations. 5 CHANGES TO QUOTATIONS Changes by the Respondent to its submission will not be considered after the closing date and time. 6 PRICING All prices must be quoted in South African Rand on a fixed price basis, including VAT. 7 BINDING OFFER Any QUOTATION furnished pursuant to this REQUEST shall be deemed to be an offer. Any exceptions to this statement must be clearly and specifically indicated. 3002/01/2022/RFQ/MAINSIGNIFICANTCOMPONEN TS(KZN) 8 DISCLAIMERS PRASA is not committed to any course of action as a result of its issuance of this RFQ and/or its receipt of a QUOTATION in response to it.