Reunion Planners Notebook

1 Reunion Planners Notebook FREE Forms for Reunion planning These are the Reunion planning forms illustrated in Reunion Planners Notebook . They are intended to make Reunion planning easier for you and for your members. They range from start (survey your members) to finish (evaluate your Reunion ) to improve your next Reunion . All the forms in between are designed to help you collect information, organize members and committees, and keep you on target for a successful Reunion . Print and copy FREE forms and use them as you develop your Reunion plan.

2 Unlike the fillable computer forms, these are intended for use with pen, pencil and copier. We encourage you to comment on these forms and make suggestions for ways to improve them for use by other Reunion Planners . Send comments and suggestions to Pages follow. Multimedia Reunion planning Reunion Planners Notebook presents multimedia planning that should enhance what you are able to consider and do for your Reunion . You can read, in the print version about all the links online that lead to far more Reunion planning information and details.

3 Then! go to the magazine online @ and every URL referred to is linked directly to what you are looking for. Answer questions as they arise, return often to read new sections, listen to podcasts, explore and shop on Etsy. Plan your Reunion , find a place, form committees, fashion memorable days and nights at reunions that zing and pop and are unforgettable! Finally, if you d rather use fillable computer forms, they can be purchased at Reunion name _____ Contact _____ Family Reunion Survey Would you attend a Reunion ? Circle one. Yes No Don t know Reason _____ What is the best time of year for you to attend a Reunion ?

4 _____ What dates are you NOT able to attend? _____ How far would you travel to a Reunion ? _____ Suggest Reunion locations. _____ Do you prefer a one-day or multiple-day Reunion ? Circle your choice. 1 day 2 days 3 days other _____ How much are you willing to spend to attend a Reunion ? _____ Suggest activities for a Reunion . _____ _____ How many from your family would attend? _____ How can you help with the Reunion ? planning committee, webmaster, video, photography, games, DJ, set up, clean up .. _____ Reply information: name _____ Address _____ City _____ State _____ Zip_____ Phone _____ email _____ Facebook/ website _____ Comments _____ _____ 2016 Reunions magazine Reunion name _____ Contact _____ Class Reunion survey Would you attend a Reunion ?

5 Circle one. Yes No Don t know What is the best time of year for you to attend a Reunion ? _____ Do you prefer a one-day or multiple-day Reunion ? _____ Do you prefer a kid-friendly or adults-only Reunion ? Circle one. kid-friendly adults both Rank the activities below in the order of how much you would look forward to participating in them at a Reunion , 1 being most important. _____ Formal banquet _____ Cocktail party _____ Picnic _____ Football game _____ School tour _____ Other How much are you willing to spend on the Reunion ?

6 _____ How can you help with the Reunion ? planning committee, webmaster, video, photography, games, DJ, set up, clean up .. _____ _____ Now, think back to your high school days .. What is your best high school memory? _____ What was your favorite song? _____ Who was your favorite teacher? _____ name , including maiden name _____ Address _____ City _____ State _____ Zip_____ Phone _____ email _____ Facebook/ website _____ Occupation Employer Spouse/Partner name _____ _____ Children's names and ages _____ _____ 2016 Reunions magazine Reunion name _____Reunion Date_____ Contact _____ Leadership/ roster name Phone Email Facebook Chairperson Chairperson Vice Chair Secretary Treasurer Historian Committees Finance/Fundraising Committee Chairperson Member Member Member Member

7 Destination/Location/Site Committee Chairperson Member Member Member Communication/Invitation/Social Media Committee Chairperson Member Member Member Member Program/Entertainment/Activities Committee (including activities for kids at family reunions) Chairperson Member Member Member Member Member Page 1 of 2 Worship/Memorial Service Committee Chairperson Member Member Member Food Committee Chairperson Member Member Member Member Member Member Registration/Greeters Committee Chairperson Member Member Member Member Photos/Recording/Video Committee Chairperson Member Member Member Set-up/Decorations Committee Chairperson Member Member Member Member Clean-up

8 Committee Chairperson Member Member Member Member Member 2016 Reunions magazine Page 2 of 2 Reunion name _____ Reunion Date _____ Contact _____ Committee Notes/Progress name of Committee _____ What is this committee responsible for? _____ _____ _____ _____ Committee Members name Phone Email Facebook Chairperson Member Member Member Member Member Committee Tasks Member Task Deadline Attach meeting minutes, notes and reports. 2016 Reunions magazine Page 1 of 3 INCOMEIn kind*estimateactualMembership duesFeesOnline registration (% of charge)FundraisingDonations/contribution sSalesT-shirts/caps/totesMementoes/keeps akesPhotos/videos/CDsCookbooksFood/bever agesToursAuction/raffleVolunteersOther*v olunteer time, donated goods or servicesTOTAL INCOMEEXPENSESPre Reunion expensesBank feesCommunicationLong distance/fax/email/webPromotionOnline/we b expensesPrinting.

9 Mailings, programs (# of mailings x # on mail list) Reunion BUDGETR eunion Date _____Contact _____Reunion name _____Page 2 of 3 PostageSuppliesOtherDown payments /depositsAccommodationsVenuesPicnic site rentalRentals; A/V, tents, bounce houseCatererFoodPhotographer/videographe rMotorcoach for toursMementoes, t-shirtsPrinting (newsletters, program .. )OtherPurchasesName tagsDecorations/signs/bannersGames Activity expenses (crafts, Awards; plaques, certificates, trophies, prizes, other awards Program and other special handoutsPicnic suppliesOtherReunion day expensesVenuesMeals (# days x # meals) Transportation: Rides to/from airportMotorcoach for touringCatererPhotographer/videographerD J, band or professional story teller 2016 Reunions magazinePage 3 of 3 Tips/gratuitiesTaxesOtherPost Reunion expensesPrinting.)

10 Reunion report/newsletterPostagePictures, videosOtherTOTAL EXPENSESNET INCOME Request for Proposal (RFP) Reunion profile Total attendance _____ Demographics _____ Reunion overview _____ Event overview _____ Accessibility/special needs _____ Reunion history Include: dates, attendance, city, venue/hotel, room nights, food and beverage spending _____ RFP Information Decision date _____ Room block _____ Desired dates _____ Desired room rate range, room rate history, concessions _____ Reunion space requirements Date, function type, setup, number of attendees, start and end time _____ Food and beverage breakfast lunch dinner reception/banquet Day 1 _____ _____ _____ _____ Day 2 _____ _____ _____ _____ Day 3 _____ _____ _____ _____ Menus provided (yes or no)