Ricoh Quick Reference Guide - Yavapai College

1 Ricoh Quick User Guide For Copying, Printing E-mailing and Faxing 1 IndexChapter1:Chapter2:Navigatingthe RicohOperationPanelChapter3: Makinga CopyChapter4: Sendinga Fax Entera Fax Number ManualEntry Stoppinga FaxChapter5 Printing NormalPrintSingleSided NormalPrintDuplex(2 Sided) LockedPrint(SecurePrint) Retrievinga LockedPrintJob (SecurePrint) BypassPrintingChapter6: Scanningto email2 Chapter2: Navigatingthe RicohOperationPanel1.

2 Copybutton(Changesthe OperationPanelto CopierMode)2. Document Serverbutton(Not activeat this time)3. Facsimilebutton(Fax)(Changesthe Operation Panelto FacsimileMode)4. Printerbutton(Accessto LockedPrint& Online/ Off Line)5. Scannerbutton(Changesthe OperationPanelto ScannerMode / Allowsscanto email)6. UserInterface (TouchScreen)7. NumericalKey pad (Inputof number of copiesneeded/ DialingFax numbers)8. Clear/Stopbutton (Stopsthe currentJob / Clearsthe Pagecount/ Fax Number)9. Startbutton(Usedto StartCopy, Fax & Scan)10. Simplifieddisplaybutton (Changes the TouchScreento LargeGraphics)11. Clearmodes button(Clearsall settingdefault)12. Interruptbutton(Pause the currentjob for quickcopy)13. Energysaverbutton(Put the Copierin Standbymodeor wakesup the copierfro m standby)3 Chapter3: Makinga CopyCopiescan be madefromtwo sources.

3 The top feeder(placeoriginalsface up)Fromthe glass(placeoriginalson the left side face down)ORSelectthe Copybuttonto switchIn CopyMode, you havemanyoptionsto ContinuedMakinga Copy:PaperSize (defaultis Auto)You can also determine if the machine needspaperSelect PaperSize if differentthanAutoSelectby checkingthe iconsabovethe Papersize buttons2 sided to 2 sided copies1 side d to 2 sided copies5 Sort copiesby pagesStackcopiesin sets3 hole punch(side)3 hole punch(top)6 Continued.

4 Makinga copyAutoReduceand EnlargeStandardReduceand EnlargeStandardReduceand Enlargeenablesyou to customizeyouroptions7 Chapter4: PrintingfromyourComputerSelect Properties button to accessoptionsfor (2 SidedPrint)StapleHolePunch10 ContinuedPrintingfromyourComputerLockedP rint(SecurePrint)

5 SelectLockedPrintin the dropdownbox as shownSelect the Detailsbuttonto enteryouruser ID and PasswordEnteryouruser ID and PasswordYou will then be takenbackto yourmain youruser nameand passwordSelect OK Select OK to printyou ContinuedPrintingfromyourcomputerContinu edLocked Print(SecurePrint)Retrievinga LockedPrintJob (Secure Print)selectthe Printerbuttonlocated on the leftOn thePrinterscreenthere is a tab calledPrintJobssideofthe LockedPrintjob you wouldlike to release,A box will pop up requestingyourpassword,onceyou enteryourthenpressPrintpasswordand hit OK yourjob will ContinuedPrintingfromyourcomputerContinu edLocked Print(SecurePrint)

6 If you are sendingmulitpleLockedPrintjobs to the printer,you can releaseall of yourjobs at one timeSelectall of the jobs that you wouldlike to releaseand selectthe printtab on the will then be askedfor yourpassword,typeyourpasswordand thenselect OK All of yourLockedPrintjobs will prin t13 ContinuedPrintingfromyourComputerPrintin gto the BypassTray(ManualFeedTray)Selectthe Properties buttonon the Paper Tab at the top of the window On the PaperTab select Inputtray and Type , this will allowto selecttheSelect OK to printyourjobtypeof media you are printingon, paper sourceyou wouldlike the labelsor thic k Paperyou mustselect Bypasstray & Thick1 ,Onceyou haveselected Bypasstray and Thick1 , select OK 14 ContinuedPrintingfromyourcomputerPrintin gto the BypassTray(ManualFeedTray)

7 You will see the followingmessagecomeup on the screen,When you walkup the printerselectthe Printer buttonthis messageis askingyou to placepaperin the Bypasstray Once paper is placed in the Bypass tray Your print job will start. Note:Thisprocessis alsobeusedtoprintLables,letterhead,Heavy Card Stock(Think)& PrintableTabs15 Chapter6 Scanto E mailScanningto E mailSelectthe Scannerbuttonlocatedon the leftSelectthe letterthat correspondswithyourlast name.

8 Next use the arrowkeysideofthe find yournameSelectyourname fromthe listPressthe Start Buttonon the rightside of the OperationsPanelTo completeyourscanto ContinuedScanningto E MailHowto Lookup yournamein the addressbookSelectthe Scannerbuttonlocatedon the leftSelectthe SearchDest. Buttonon the touc h Name buttonon the touchpanelTypein part or all of yourlast name,Select OK 17 ContinuedScanningto E MailSelect StartSearch buttonSelecta youre mailaddresson the touc h panel thenpress OK.

9 Onceyou select OK you will see youre mailaddresson the main screenPressthe StartButtonon the rightside of the OperationsPanelTo completeyourscanto Adding Your Own E-mail Address Selectthe Scannerbuttonlocatedon the left sideofthe manuallyadd an e mailnot in the addressbook,selectmanualentryEnterthe full e mailaddressand press OK Onceyou select OK you will see youre mailaddressPressthe StartButtonon the rightTo completeyourscanto the of the OperationsPanel19