Roles and Responsibilities - Maryland.gov Enterprise ...

1 RROOLLEESS AANNDD RREESSPPOONNSSIIBBIILLIITTIIEESS Roles and Responsibilities Page 2 of 26 SDLC: Related Links Table of Contents .. 3 and Responsibilities Descriptions .. 4 CIO .. 4 Evaluation Committee .. 8 CFO .. 9 Owner .. 10 of Information Technology .. 11 Officer .. 12 Manager .. 14 Sponsor .. 19 Stakeholders .. 21 Officer .. 23 Committee .. 24 Manager .. 25 Roles and Responsibilities Page 3 of 26 SDLC: Related Links Introduction The Roles and Responsibilities document details various functions to be performed by team members.

2 The document is organized by role and phase to present Responsibilities chronologically. This document contains a catalog of standard Responsibilities as a baseline for each project and should be viewed as a guideline that should be modified to meet the specific needs of each project. Any project may include, but not be limited to, these Roles and Responsibilities . The Roles and Responsibilities identified in this document should be considered in the development of other project artifacts, including the Project Schedule and Work Breakdown Structure.

3 Roles and Responsibilities Page 4 of 26 SDLC: Related Links Roles and Responsibilities Descriptions Agency CIO The Agency Chief Information Officer (CIO) is the principal advisor on the effective application of information technology (IT) to business needs and ensures that all IT initiatives are managed with sound life cycle management principles and practices consistent with the agency IT Master plan . The Agency CIO works with the Project Manager to establish and administer a project management control system that provides visibility into the actual progress of each IT project.

4 The Agency CIO ensures that agency technical standards are met, that the design specifies a system maintainable by the agency, and that sound design principles are practiced. Additionally, the Agency CIO s Responsibilities include providing general project oversight, such as strategic guidance, information, recommendations, and decisions. Appoints the Project Sponsor with the business Owner and Executive Sponsor Initiation Approves the final Concept Proposal with the Project Sponsor Provides input to the Project Manager regarding the Project Charter Authorizes the Project Charter with the Project Sponsor Reviews and provides feedback regarding the draft Project Organization Chart Attends the Initiation Phase Status Review Signs off on phase deliverables Supports the Project Manager and Project Sponsor in the preparation of

5 The Project Scope Statement Concept Development Reviews contract type recommendations with the Planning Team, Project Sponsor, and Executive Sponsor Further defines the governance framework and establishes a Steering Committee with the Project Sponsor Prepares the Information Technology Project Request (ITPR) with the Agency Chief Financial Officer (CFO) and Project Manager Reviews and authorizes the ITPR before submission Approves the Project Scope Statement Reviews and approves the updated Project Organization Chart Reviews and approves the Responsibility Assignment Matrix Reviews and approves project staffing estimates Attends the Concept Development Phase status review Roles and Responsibilities Page 5 of 26 SDLC.

6 Related Links Signs off on phase deliverables Attends the Planning Phase status review Planning Signs off on Project Management plan (PMP) and all subsidiary plans for accuracy and completeness with the Project Sponsor Reviews and approves the Functional Requirements Document (or System Requirements Document for hardware /network projects) with the Project Sponsor, business Owner, and Project Manager Requirements Analysis Reviews and approves the Requirements Traceability Matrix document with the business Owner and the Project Manager Reviews and approves procurement documents associated with the project with the Agency CFO, Project Sponsor, and business Owner (when procurements are issued during Requirements Analysis Phase)

7 Develops required proposal evaluation criteria for project procurements with the business Owner and Project Manager (when procurements are issued during the Requirements Analysis Phase) Designates agency personnel to the Agency Evaluation Committee for proposal evaluations with the Procurement Officer and Project Manager (when procurements are issued during the Requirements Analysis Phase) Reviews and approves the Test Master plan with the business Owner and Project Manager Conducts the Requirements Analysis Phase Status review with the Project Manager and Project Sponsor Reviews and approves the System Design Document with the Project Sponsor and Project Manager Design Reviews and approves the System Security Consensus Document Reviews and approves the Security plan Reviews and approves the Data Retention plan Reviews and provides feedback regarding the Unit and Integration Test

8 Plans with the Project Manager Reviews and provides feedback regarding the Conversion plan document for data migration activities Reviews and approves the Implementation plan with the Project Sponsor Reviews and provides feedback regarding the Operations or Systems Administration Manual and the Maintenance Manual Reviews and provides feedback regarding the draft User Manual Roles and Responsibilities Page 6 of 26 SDLC: Related Links Reviews and approves the updated Requirements Traceability Matrix Conducts the Design Phase status review with the Project Sponsor and Project Stakeholders Reviews and approves the Software Development Document or hardware /Network Development Document detailing the provisions for developing each unit or module of the system Development Reviews and approves the System (Application)

9 Software or hardware /network system Reviews and approves the Integration Document Reviews and approves the Test and Analysis Reports with the Project Sponsor Reviews and approves updates to the Conversion plan , Implementation plan , Operations or Systems Administration Manuals, Maintenance Manuals, Training plan and User Manual (if applicable) with the Project Sponsor Reviews and approves Release Notes Conducts the Development Phase status review with the Project Sponsor and project stakeholders Reviews and approves the Test Analysis Approval Determination Test Reviews and approves any changes or modifications to the Software Development Document or hardware /Network Development Document, System (Application)

10 Software or hardware /network system, and Integration Document Provides input to and receives communications regarding the information technology systems certification and accreditation Reviews and approves updates to the Conversion plan , Implementation plan , Operations or Systems Administration Manuals, Maintenance Manuals, Training plan , and User Manual (if applicable) with the Project Sponsor Reviews Test Problem Reports Reviews and approves the Readiness Document Makes systems Go-No Go decision Conducts the Test Phase status review with the Project Sponsor and project stakeholders Approves the project deliverables including the Completed System, System Documentation, Implementation Notice (along with the Project Sponsor)