ROW Utilities Manual

1 ROW Utilities Manual September 2018. 2018 by Texas Department of Transportation (512) 463-8630 all rights reserved Manual Notice 2018-1. From: Gus Cannon, CTCM, Right of Way division Director Manual : ROW Utilities Manual Effective Date: September 10, 2018. Purpose This revision is intended to update the Manual to match current requirements and procedures. Also, the Manual name is being changed from Utility Manual to ROW Utilities Manual . Changes Chapter 3: Updated Section 3 Texas Codes and Regulations . Chapter 5: In Section 6 Compliance with the UAR , clarified the consideration of exceptions. Chapter 7: Updated Section 2 Cost Estimate Methods and Categories . Updated Section 4 Buy America Guidelines . Added a new Section 5 Iron and Steel Preference Provisions in Improvement Contracts.

2 Chapter 11: Updated Section 1 Invoicing and Payment Procedures . Updated Section 2 Partial Payments . Updated Section 3 Final Billings . Chapter 12: Updated Section 7 Economically Disadvantaged / Insolvent Utilities : . Renamed Section 14 Comprehensive Development Agreements to Alternative Delivery Project Agreements , and updated the section. Entire Manual : Made minor text changes. Added or updated form links & form names. Updated names of various ROW division sections. Contact Charon Williams, EIT, CTCM, Right of Way division Utility Portfolio Section Director, Archives Past Manual notices are available in a PDF archive. Table of Contents Chapter 1 Introduction Section 1 Utility Adjustment Overview .. 1-2. Utility Adjustment Flowchart .. 1-2. Transition Terms and Acronyms.

3 1-2. Glossary of Terms .. 1-2. Utility Forms .. 1-2. Section 2 Overview of the TxDOT-Utility Cooperative Management Process .. 1-5. Introduction .. 1-5. Distribution of Responsibilities .. 1-5. Description of Procedures .. 1-6. Parameters .. 1-7. Section 3 Liaison between TxDOT and Utilities .. 1-9. General.. 1-9. General Accounting Office Report .. 1-11. Section 4 Fiscal Responsibility .. 1-12. Eligible Utilities .. 1-12. Section 5 Programming and Authorization.. 1-13. General.. 1-13. Right of Way Releases for Utility Work .. 1-13. Federal Project Authorization and Agreement (FPAA) .. 1-14. Utility Reimbursement Policies (Interstate Highways) .. 1-15. Utility Reimbursement Policies (US, State (TX), FM, and RM Highways) .. 1-15. Chapter 2 TxDOT-Utility Cooperative Management Process and Subprocess Section 1 TxDOT Utility Cooperative Management Process - The Process.

4 2-2. Overview .. 2-2. Exchange of Preliminary Information: Annual Meeting - Process Activity I .. 2-2. Exchange of Project Specific Information: Initial Project Notification . - Process Activity II .. 2-3. Exchange of Project Specific Information: Preliminary Design Meeting . - Process Activity III .. 2-4. Exchange of Project Specific Information: Field Verification - Process Activity IV .. 2-6. Design and Utility Construction Phase: Design Conference - Process Activity V .. 2-7. Design and Utility Construction Phase: Intermediate Design Meeting(s) . - Process Activity VI .. 2-8. Design and Utility Construction Phase: Final Design & Initial Construction Coordination Meeting - Process Activity VII.. 2-10. Design and Utility Construction Phase: Pre-letting Utility Meeting.

5 ROW Utilities Manual i TxDOT 9/2018. - Process Activity VIII .. 2-11. Construction Phase: Utility Meeting After Award - Process Activity IX .. 2-12. Construction Phase: Utility Coordination Meeting During Project Construction . - Process Activity X .. 2-13. Section 2 Right of Way Utility Adjustment Subprocess - The Subprocess .. 2-15. Flowcharts .. 2-15. Released - Limited for Preliminary Utility Activities . - Right of Way Subprocess Activity I .. 2-15. Field Verification - Right of Way Subprocess Activity II.. 2-16. Federal Project Authorization and Agreement (FPAA) . - Right of Way Subprocess Activity III (a) .. 2-16. TxDOT-LPA Right of Way Contracts - Right of Way Subprocess Activity III (b) .. 2-17. Right of Way Release - Right of Way Subprocess Activity IV.

6 2-18. Alternate Procedure Approval from FHWA - Right of Way Subprocess Activity V .. 2-19. LPA Agreement to Contribute Funds - Right of Way Subprocess Activity VI .. 2-19. Request for Determination of Eligibility - Right of Way Subprocess Activity VII .. 2-20. District Approves Utility Consultant Contract - Right of Way Subprocess Activity VIII 2-20. Prepare Utility Adjustment Assembly for Approval . - Right of Way Subprocess Activity IX .. 2-21. Perform Utility Adjustment - Right of Way Subprocess Activity XI .. 2-23. Determination of Upper Limit - Right of Way Subprocess Activity XII .. 2-24. Utility Payment Process - Right of Way Subprocess Activity XIII .. 2-25. Section 3 Memorandums of Understanding (MOU).. 2-27. Overview .. 2-27. Instructional Guide for the Utility Memorandum of Understanding.

7 2-28. MOU-Introduction Section .. 2-29. MOU-The TxDOT-Utility Cooperative Management Process Section .. 2-30. MOU-Standards for Installation Section .. 2-30. MOU-Construction and Financial Considerations Section .. 2-31. MOU-Utility Coordination Steering Committee Section .. 2-32. MOU-Conclusions and Endorsements Section .. 2-32. Chapter 3 References for Utility Accommodation Section 1 Introduction.. 3-2. Legal Requirement Categories .. 3-2. Section 2 Federal Codes and Regulations.. 3-3. United States Code (USC) .. 3-3. Code of Federal Regulations (CFR) .. 3-3. National Electric Code (NEC) .. 3-3. National Electrical Safety Code (NESC).. 3-3. ROW Utilities Manual ii TxDOT 9/2018. Electric Deregulation Act .. 3-4. Buy America (FHWA, USC).. 3-4. Section 3 Texas Codes and Regulations.

8 3-5. Texas Administrative Code (TAC) .. 3-5. Transportation Code .. 3-5. Utilities Code .. 3-6. Local Government Code .. 3-6. Water Code .. 3-7. Natural Resources Code .. 3-7. Section 4 Related Policies and Guidance .. 3-8. References .. 3-8. Research on Eligibility .. 3-10. Chapter 4 Preliminary Planning Section 1 District Utility Cooperative Process Meetings .. 4-2. General.. 4-2. Annual Transportation Improvement Program (TIP) Meeting .. 4-2. Annual Meeting (Process Activity I).. 4-3. Utility Coordination Council Meetings .. 4-4. Initial Project Notification Meeting (Process Activity II) .. 4-4. Preliminary Design Meeting (Process Activity III).. 4-6. Section 2 Utility Location Investigations .. 4-8. General.. 4-8. Section 3 Preliminary Utility Adjustment Funding Determinations.

9 4-9. Federal Utility Procedure (FUP) .. 4-9. State Utility Procedure (SUP) .. 4-10. Section 4 Initial Exchange of Design Data and Criterion .. 4-11. General.. 4-11. Section 5 Requirements for LPA .. 4-13. Authority .. 4-13. Procedure .. 4-13. Chapter 5 Utility Considerations During Highway Design Section 1 Determination of Utility Impacts .. 5-2. Justification .. 5-2. Considerations .. 5-2. Section 2 Coordination .. 5-3. Objective .. 5-3. Procedure .. 5-3. ROW Utilities Manual iii TxDOT 9/2018. Section 3 Utility Engineering Contracts .. 5-5. Subsurface Utility Engineering (SUE) .. 5-5. Utility Coordination Contracts .. 5-6. Section 4 Utility Access, Corridors, and Strips .. 5-7. Access Rights.. 5-7. Utility Corridors .. 5-8. Utility Strips .. 5-8. Section 5 Combined Transportation Utility Construction.

10 5-10. Procedure .. 5-10. Advance Funding Agreements (AFA).. 5-11. Section 6 Compliance with the UAR .. 5-12. Utility Accommodation Rules (UAR) .. 5-12. Section 7 Alternate Financial Assistance to the Utility .. 5-14. Overview .. 5-14. Section 8 Intermediate Design Meetings .. 5-15. Overview .. 5-15. Section 9 TxDOT Assistance to the Utility .. 5-16. Overview .. 5-16. Section 10 Utility Design Considerations Related to Reimbursement .. 5-17. Overview .. 5-17. Coating and Wrapping of Utility Lines .. 5-17. Cathodic Protection of Utility Lines .. 5-17. Additional Thickness of Pipe.. 5-17. Spare Conduits or Ducts .. 5-18. Taller Poles .. 5-18. Joint Occupancy of Poles.. 5-18. Utility Facilities in Highway Structures .. 5-19. Existing Facilities Remaining in Place.