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2016 RRRIIIGGGHHHTTT OOOFFF WWWAAAYYY MMMAAANNNUUUAAALLL OOOFFF IIINNNSSSTTTRRRUUUCCCTTTIIIOOONNNSSS NOTES ON VIEWING THIS MANUAL ONLINE: It is recommended that you turn on your bookmarks feature. Bookmarks make navigating easier between chapters and sections. You may also use the Table of Contents to navigate. In addition, each chapter has its own interactive table of contents. Third Edition Published 1/1/2011 FHWA Update 1/1/2016 If you would like to receive e-mail messages about revisions posted to this online manual, please send an e-mail to using the subject RW ACQUISITION MANUAL UPDATE DL to be added to the distribution list. When updates are posted, you will then be sent an e-mail to let you know.

08/01/2019 2 2.4.4 13 Clarifies the process of assigning parcel numbers. 08/01/2019 5 5.3.1 9 Clarifies the use of layman's terms in the Initial Offer letter. 08/19/2020 10 10.2.2 4 Inserted a paragraph regarding providing certification to APO

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Transcription of RRIIIGGGHHHTTT O OOFFF W WWAAAYYY M …

1 2016 RRRIIIGGGHHHTTT OOOFFF WWWAAAYYY MMMAAANNNUUUAAALLL OOOFFF IIINNNSSSTTTRRRUUUCCCTTTIIIOOONNNSSS NOTES ON VIEWING THIS MANUAL ONLINE: It is recommended that you turn on your bookmarks feature. Bookmarks make navigating easier between chapters and sections. You may also use the Table of Contents to navigate. In addition, each chapter has its own interactive table of contents. Third Edition Published 1/1/2011 FHWA Update 1/1/2016 If you would like to receive e-mail messages about revisions posted to this online manual, please send an e-mail to using the subject RW ACQUISITION MANUAL UPDATE DL to be added to the distribution list. When updates are posted, you will then be sent an e-mail to let you know.

2 Revised 10/13/17 Technical Update 5/11/2016 RIGHT OF WAY AND UTILITIES DIVISION RIGHT OF WAY MANUAL OF INSTRUCTIONS VDOT Governance Document THIRD EDITION January 1, 2011 FHWA Update January 1, 2016 RIGHT OF WAY MANUAL3rd EditionTable of RevisionsRevision Effective DateChapter Section Page*Revision Notes1/1/2016 Entire ManualEntire manual was reviewed by FHWA. Numerous updates and changes were TOCT echnical update. Added aggregate Table of Contents (TOC) to manual. This TOC is linked to bookmarks in PDF manual to allow user to jump to desired section when viewing manual online. This TOC can be used to navigate document if user does not desire to open the Bookmarks window in update.

3 Page breaks update. Page breaks & formatting adjusted. Minor grammatical update. Chapter TOC page numbers corrected. Page number adjusted on 1st page of update. Page breaks Attachment 2 Replaced entire Table of Contents v, vi, & viiAdjusted page numbers for Chapter 510/13/20175 66 Item 4 Notice of Intent to File Certificate information 8 Added time frame & delivery method to Notice of Certificate Filed 9 Inserted additional step about mailing copy of certificate with recordation data to landowner. Old item 9 is now item page 68 added note regarding Notice of Intent to File letter and waiver Corrected Virginia Code section references10/13/201710 Attachment 2 Changes made in sections , , , , , , , , , , , , , , and Attachment 3 Changes made in sections A and , , , , , and *NOTE: Page numbers on previous revisions may change as a result of subsequent of Contents Right of Way Manual of Instructions Right of Way Manual of Instructions Table of Contents Page i 3rd Edition January 1, 2011 FHWA Update January 1, 2016 Table of Contents CHAPTER 1 INTRODUCTION.

4 1-1 Introduction to this Manual .. 1-1 Introduction to Right of Way Functions .. 1-1 Right of Way Staff .. 1-6 Work Environment .. 1-6 Outside Employment .. 1-6 Political Activities and Conflict of Interests .. 1-7 Freedom of Information Act .. 1-8 Title VI .. 1-8 The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended .. 1-8 Executive Order 12898 .. 1-8 Code of Ethics .. 1-9 CHAPTER 2 - PRELIMINARY RIGHT OF WAY STAGE .. 2-1 Section 1 - General .. 2-1 Preliminary Engineering - Right of Way Stage Defined .. 2-1 Objectives of Preliminary Engineering Activities.

5 2-1 Acquisition and/or Relocation Incentive Programs .. 2-2 Section 2 Right of Way Plans & Estimates .. 2-2 General .. 2-2 Data Needed for Planning .. 2-3 Preparation and Submission of Data .. 2-4 Surveys .. 2-4 Distribution of Preliminary Plans .. 2-5 Section 3 Right of Way Estimates & Field Studies .. 2-5 Components of Right of Way Estimates .. 2-5 Social and Economic Factors .. 2-7 Environmental Justice .. 2-8 Section 4 Field Inspection Plans .. 2-9 General .. 2-9 Planning the Field Inspection .. 2- 10 Use of Field Inspection Checklist .. 2-1 1 Checklist .. 2- 11 Post Field Inspection Activities .. 2- 16 Table of Contents Right of Way Manual of Instructions Right of Way Manual of Instructions Table of Contents Page ii 3rd Edition January 1, 2011 FHWA Update January 1, 2016 Section 5 Frontage Road Studies.

6 2-1 7 General .. 2-1 7 Frontage Road Study .. 2- 17 Value Information .. 2- 17 Instructions for the Frontage Road Study Report (RUMS Form CE7) .. 2-1 8 Completion of the Study and Design Decision .. 2- 19 Section 6 Public Hearings and Meetings .. 2- 19 General .. 2- 19 Types of Public Hearings .. 2- 20 Informational Meetings .. 2-2 1 Public Hearing Information .. 2-2 1 Notice of Willingness .. 2-2 1 Location and/or Design Approval .. 2-2 2 Distribution of Proposed Right of Way and Utility Plans .. 2-2 2 Individual Property Owner Notification .. 2-2 4 Section 7 Notice to Proceed for Right of Way and/or Utilities .. 2-2 4 General.

7 2-2 4 Review Process in Field .. 2-2 4 Review Process in Central Office .. 2-2 5 Issuance of Notice to Proceed for Right of Way and/or Utilities Acquisition .. 2- 25 CHAPTER 3 - LEGAL CONSIDERATIONS IN RIGHT OF WAY ACQUISITION .. 3-1 Section 1 - General .. 3-1 Legal Framework for Right of Way Acquisition .. 3-1 Staff Counsel Assigned to Regions .. 3-1 Section 2 - Virginia Right of Way Laws .. 3-3 General .. 3-3 Statute Summaries .. 3-3 Section 3 - Title Examinations and Reports .. 3-1 5 General .. 3-1 5 Title Reports .. 3-1 5 Title Report Contents .. 3-1 5 Current Owner Title Examinations .. 3-1 6 Timing of Preliminary Title Work.

8 3-1 6 Prioritizing Title Examination Assignments .. 3-1 6 Title Examinations After Closing .. 3-1 6 Responsibility for Title Examinations .. 3-1 7 Employment of Fee Counsel For Title Examinations .. 3-1 7 Table of Contents Right of Way Manual of Instructions Right of Way Manual of Instructions Table of Contents Page iii 3rd Edition January 1, 2011 FHWA Update January 1, 2016 Section 4 - Special Ownerships .. 3-1 8 General .. 3-1 8 Estate Ownership Intestate Decedent .. 3-1 8 Infant and Other Incompetent Owners .. 3-1 9 County Board of Supervisors .. 3- 20 School Boards .. 3- 20 Non Profit Organizations .. 3-21 Cemeteries .. 3-2 3 Section 5 - Closings.

9 3-2 7 General .. 3-2 7 Required Closing Documents .. 3-2 8 The Closing Process .. 3-2 8 Delivery of Consideration To Owners And Lienholders .. 3-2 9 Closings Conducted By Mail .. 3-2 9 Actions After Closing .. 3- 30 TABLE 3-1 .. 3- 31 CHAPTER 4 APPRAISAL .. 4-1 Section 1 Organization, Communication and Key VDOT Personnel Roles .. 4-1 General .. 4-1 4. Organization .. 4-1 Appraiser and/or Right of Way Agent E-mail Addresses and Communication .. 4-2 Key Personnel Roles: .. 4-3 Section 2 4-6 Suggestions and Recommendations for Changes .. 4-6 The VDOT Appraisal Guide .. 4-7 The Uniform Act, Uniform Standards of Professional Appraisal Practice (USPAP), and the Uniform Appraisal Standards for Federal Land Acquisitions (UASFLA).

10 4-7 Appraiser Licensing and Competency .. 4-8 Appraiser Conduct .. 4-9 Property Evaluation Report Types .. 4-9 Basic Administration Report (BAR) Development and Reporting Requirements .. 4- 11 Appraiser Trainee and Licensed Appraiser .. 4- 11 Appraisals for Court Testimony .. 4- 12 Property Inspection and Landowner Contact .. 4- 12 Parcels .. 4- 13 Appraisal Cost Estimate (formerly known as the Time Study ) .. 4- 13 Use of Staff vs. Non-Staff Appraisers .. 4- 15 Pre -Qualification of Appraisers .. 4- 17 Appraiser Pre-Qualification and Application Requirements .. 4- 18 Table of Contents Right of Way Manual of Instructions Right of Way Manual of Instructions Table of Contents Page iv 3rd Edition January 1, 2011 FHWA Update January 1, 2016 Pre -Qualification of Review 4- 22 Appraiser Fees For Eminent Domain Cases.