Safety Management System Manual

1 Safety Management System Manual Developed by: Commandant (G-MSO-2) Coast Guard SMS Manual i Table of Contents CHAPTER 1 INTRODUCTION .. 1 1 Purpose .. 1 Contents .. 1 SMS Documentation .. 1 CHAPTER 2 Safety AND ENVIRONMENT PROTECTION POLICY .. 3 3 Policy Objectives .. 3 Implementation .. 3 Functional Elements .. 4 Company Commitment .. 4 Organizational Responsibility .. 4 CHAPTER 3 COMPANY RESPONSIBILITY AND AUTHORITY .. 5 Policy .. 5 Policy Implementation .. 5 Organizational Responsibility .. 5 CHAPTER 4 DESIGNATED PERSON(S) .. 13 Policy .. 13 Implementation .. 13 Responsibility and authority .. 13 CHAPTER 5 MASTER S RESPONSIBILITY .. 15 Policy .. 15 Policy Implementation.

2 15 CHAPTER 6 RESOURCES AND PERSONNEL .. 21 Policy .. 21 Policy Implementation .. 21 CHAPTER 7 VESSEL OPERATING PROCEDURES .. 23 23 About this Chapter .. 23 Table of Contents .. 23 CHAPTER 8 EMERGENCY PREPAREDNESS .. 90 Policy .. 90 Policy Implementation .. 90 References .. 90 FIRE FIGHTING DRILLS AND TRAINING .. 94 General .. 94 References .. 94 Requirements .. 94 Procedures .. 94 ABANDON SHIP AND MAN OVERBOARD DRILLS AND TRAINING .. 95 General .. 95 References .. 95 Requirements .. 95 Procedures .. 95 SMS Manual ii DISCHARGE OF OIL, GARBAGE, AND RESPONSE TO POLLUTION .. 96 General .. 96 Responsibilities .. 96 References .. 96 Requirements .. 96 Procedures .. 96 FIRE .. 98 General .. 98 References .. 98 Requirements .. 98 Procedures.

3 98 FLOODING AND FLOOD CONTROL .. 100 General .. 100 References .. 100 Requirements .. 100 Procedures .. 103 MAN OVERBOARD .. 107 General .. 107 References .. 107 Responsibilities/Requirements .. 107 Procedures .. 107 Water Survival Skills .. 107 FIRST AID .. 109 General .. 109 Responsibilities/Requirements .. 109 Procedures .. 109 CHAPTER 9 REPORTING PROCEDURES .. 110 Policy .. 110 Policy Implementation .. 110 References .. 110 NON-CONFORMITY REPORTING .. 112 General .. 112 Definition .. 112 Requirements .. 112 Procedures .. 112 ACCIDENT REPORTING .. 115 General .. 116 Definitions .. 116 References .. 116 Requirements .. 116 Procedures .. 117 HAZARDOUS CONDITION REPORTING .. 120 General .. 120 Definitions .. 120 Requirements .. 120 Procedures.

4 120 REPORTING REQUIREMENTS FOR THE DISCHARGE OF OILS .. 122 Responsibility for the report? .. 122 Who should be notified? .. 122 Information to be reported .. 122 REPORTING REQUIREMENTS FOR THE DISCHARGE OF GARBAGE .. 125 Responsibility for the report? .. 126 Who should be notified? .. 126 When should the report be made? .. 126 Information to be reported .. 126 SMS Manual iii CHAPTER 10 MAINTENANCE .. 128 Policy .. 128 Policy Implementation .. 128 References .. 128 CHAPTER 11 DOCUMENTATION .. 174 Policy .. 174 Policy Implementation .. 174 References .. 174 CHAPTER 12 COMPANY VERIFICATION AND REVIEW .. 176 Policy .. 176 SMS INTERNAL AUDITING .. 176 General .. 176 Responsibility .. 176 Procedure .. 176 SMS Manual 1 Chapter 1 Introduction Introduction This Manual is the exclusive property of _____.

5 It should not be removed from any of _____ s ships or Company premises, neither should its contents be copied or conveyed to anyone not employed by _____ without the permission of the Managing Director. Purpose The purpose of this Manual is to describe _____ s policy in developing, implementing, and maintaining the functional elements of _____ s Safety Management System (SMS). _____ s SMS is based on the requirements of the International Safety Management (ISM) Code and 33 CFR 96. Contents The contents of this Manual provides an overview of _____ s policy on Safety and environmental protection. In particular, this Manual is for the use of the following categories of personnel: vessel masters, officers, other seagoing personnel, and onshore Management .

6 SMS Documentation _____ s SMS documentation is listed in the lines below: Copies of the SMS documentation are controlled and only made available to non-Company personnel on instructions from the _____. {Company Name} {Company Name} {Company Name} {Company Name} {Company Name} {Company Name} {Company Name} {Company Name} {Person Responsible} SMS Manual 2 SMS Manual 3 Chapter 2 Safety and Environmental Protection Policy Introduction Safety and environmental protection are of critical importance to _____. The Company is committed to conducting its operations to ensure Safety at sea, prevention of human injury or loss of life, and avoidance of damage to property and the environment, in particular the marine environment.

7 The Company seeks to develop, implement, and maintain standards of Safety and environmental protection in line with what is considered reasonable and practical. Policy Objectives The specific objectives of the Company s Safety and environmental protection policy are to: provide for safe practices in ship operation; list safeguards against all identified risks; provide a safe working environment; prevent human injury or loss of life; avoid damage to property and the environment, in particular, the marine environment; and continue to improve the Safety Management skills of shipboard and shore-based personnel including preparing for emergencies related both to Safety and environmental protection. Implementation In order to achieve the above objectives the Company has adopted a Safety and environmental protection policy that seeks to ensure: compliance with relevant mandatory rules and regulations ; and recognition of applicable codes, guidelines, and standards recommended by the International Maritime Organization (IMO), relevant flag States, classification societies, and maritime industry organizations.

8 {Company Name} SMS Manual 4 Functional Elements The Company has included the following functional elements in the development, implementation, and maintenance of the Safety and environmental protection policy: oil pollution prevention equipment and procedures; instructions and procedures to ensure safe operation of ships and protection of the environment in compliance with relevant international and flag state legislation; defined levels of authority and lines of communication between and amongst shore and shipboard personnel; procedures for reporting accidents and non-conformities within the provisions of the ISM Code; procedures to prepare for and respond to emergency situations; and procedures for internal audits and Management reviews.

9 Company Commitment _____ has developed and implemented a written Safety Management System that applies to all levels of the Organization, including: all shore-based locations; all vessels; and all those personnel who are directly involved or employed at these locations and on all vessels. In order to meet our objectives in Safety and environmental protection, the Company requires total commitment from all personnel who are directly involved in Company operations. This includes shore-based managers and staff, vessel masters, officers, and crews where applicable. Organizational Responsibility The Owner/Operator accepts overall responsibility for all matters related to Safety and environmental protection. Owner/Operator Date Signed {Company Name} SMS Manual 5 Chapter 3 Company Responsibility and Authority Policy If the person who is responsible for the operation of the Company or vessel(s) is other than the owner, the owner will report the full name and details of such person to the Coast Guard.

10 The Company defines and documents the responsibilities, authority, and interrelation of all personnel who manage, perform, and verify work relating to and affecting Safety and pollution prevention. It is Company policy to ensure that resources and shore-based support are provided to enable the designated person(s) to carry out their functions. Policy Implementation Details of vessel owner(s) and operator(s) are provided to Coast Guard. Details of this reporting procedure is outlined here in this section. The SMS provides comprehensive details of the roles played by all personnel. Job descriptions are provided for each person involved in the SMS. Lines of authority and reporting are detailed in organizational charts that are also found in this section.