SAMPLE PROPERTY MANAGEMENT REPORT - …

1 SAMPLE PROPERTY MANAGEMENT REPORT Date Name Address Re: Dear In accordance with our agreement, I have enclosed the following PROPERTY MANAGEMENT Reports for the month of Month and Year; 1. Operational and Financial Narratives 2. Balance Sheet 3. Statement of Operations 4. Cash Journal (indicating cash receipts) 5. Activity Reconciliation REPORT (detailing cash received for each Tenant) 6. Tenants Accounts Receivable Aging REPORT 7. Rent Roll 8. Check Register 9. Accounts Payable Trial Balance 10. Photo's of the PROPERTY , if any I have also enclosed our invoice for the month. If you should have any questions, please do not hesitate to contact me. Very truly yours, Michael Bunsis President A SAMPLE PROPERTY MANAGEMENT REPORT ANDAN MANAGEMENT LLC D A T E PROPERTY ADDRESS SITE VISIT This section provides the date's physical site inspections were made to the PROPERTY Date .. Date .. OPERATIONAL NARRATIVE This section will provide all issues pertaining to the PROPERTY .

2 It will provide all issues pending and issues resolved, letters and memo sent our during the month, and any and all construction, renovations, services calls and daily mainte nance performed at the PROPERTY . Explanation of Cash Disbursements during the month: This section will contain a list of typical maintenance and MANAGEMENT expenses as well as any extraordinary expenses that were paid out during the month NARRATIVE Total receipts for the month were I The following is a summary of the Tenant's Accounts Receivable: Tenant Name Explanation of arrears and action taken if Tenant Name Explanation of arrears. and action taken if Tenant Name Explanation of arrears and action taken if I $ 00, $ $ $ A B A L A N C E S H E E T PREPARED FOR: _____ ASSETS CURRENT ASSETS CASH-OPERATING CASH-FIRST NAIL BANK TRANSFER OF FUNDS DEPOSITS RECEIVABLE TOTAL CURRENT ASSETS PROPERTY AND EQUIPMENT TENANT IMPROVEMENTS TOTAL LONG TERM ASSETS NET FIXED ASSETS TTL PROPERTY & EQUIP TOTAL ASSETS LIABILITIES & CAPITAL CURRENT LIABILITIES LONG TERM LIABILITIES SECURITY DEPOSITS TOTAL LIABILITIES CAPITAL OWNERS CONTRIBUTION OWNERS DISTRIBUTIONS CURRENT EARNINGS I TOTAL CAPITAL TOTAL LIAR.

3 & CAPITAL A STATEMENT OF OPERATIONS D A T E PREPARED FOR: CURRENT PERIOD PERCENT YEAR TO DATE PERCENT REVENUES COMMERCIAL RENTS $0 0 $0 0 TOTAL GROSS RENTS 0 0 0 0 RECOVERIES TAXES 0 0 0 0 TOTAL RECOVERIES 0 0 0 0 LATE FEES 0 0 0 0 TOTAL OTHER INCOME 0 0 0 0 TOTAL INCOME 0 0 0 0 EXPENSES COMMON AREA EXPENSES MAINTENANCE & REPAIR 0 0 0 0 SNOW REMOVAL 0 0 0 0 LANDSCAPING 0 0 0 0 UTILITIES 0 0 0 0 WATER & SEWER 0 0 0 0 TOTAL CAM EXPENSES 0 0 0 0 A STATEMENT OF OPERATIONS D A T E PREPARED FOR: CURRENT PERIOD PERCENT YEAR TO DATE PERCENT GENERAL & ADMIN. EXPENSES INSURANCE OTHER TAXES MANAGEMENT FEES OFFICE & POSTAGE PROFESSIONAL FEES TELEPHONE BANK CHARGES MISCELLANEOUS EXPENSE TOTAL G/A EXPENSES TOTAL EXPENSES DEPRECIATION EXPENSE $0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 INCOME BEFORE DEBT SVC 0 0 0 0 DEBT SERVICE MORTGAGE PAYMENT 0 0 0 0 TOTAL DEBT SERVICE 0 0 0 0 NET INCOME (LOSS) 0 0 0 0 A I C a s h J o u r n a l thru _____ Unit Ref.

4 Number Name Type Description Date Received Amount 1101 CASH Pymt. Batch 100 Check 1000 7/11/05 01101 CASH Pymt. Batch 100 Check 1000 7/11/05 01101 CASH Pymt. Batch 100 Check 1000 7/15/05 01101 CASH Pymt. Batch 100 Check 1000 7/11/05 01101 CASH Pymt. Batch 100 Check 1000 7/25/05 01101 CASH Pymt. Batch 100 Check 1000 7/05/05 01101 CASH Pymt. Batch 100 Check 1000 7/11/05 01101 CASH Pymt. Batch 100 Check 1000 7/07/05 01101 CASH Pymt. Batch 100 Check 1000 7/06/05 01101 CASH Pymt. Batch 100 Check 1000 7/25/05 01101 CASH Pymt. Batch 100 Check 1000 7/15/05 0 0 PROPERTY T O T A L S Total Checks and Cash Received 0 Total Checks Removed 0 Total Overpayment Refunds 0 Total NSF Checks 0 Deposit Refunds 0 TOTAL CHECKS AND CASH RECEIVED : I Monthly RentChrg Code RNT Total Amount 0 Total 0 A Print Date: I C a s h J o u r n a l I thru U n i t Ref. Number Name Type Description Date Received Amount G R A N D T O T A L S : Total Checks and Cash Received Total Checks Removed Total Overpayment Refunds Total NSF Checks TOTAL CHECKS AND CASH RECEIVED : Chrg Total Amount Code Monthly Rent RNT 0 Total 0 A Page: 1 Print Date: 1 0 / 3 0 / 0 6 Activity Reconciliation REPORT PROPERTY Name Deposits / Number/Address Lease TermCity State Zip Unit Ref.

5 Name / Chrg Beginning Charges Payments and Payment Ending Lease TermNumb Suite Lease Term 144-167 12/01/1998 MRX Maintenance & Repair 0 0 08/31/2006 RNT Monthly Rent 0 0 7/27/2005 0 0 144-169 0 08/01/1999 MIS Miscellaneous Income 0 0 0 08/31/2006 RNT Monthly Rent 0 0 7/11/2005 0 0 0 0 144-599 07/15/1999 RNT Monthly Rent 0 0 7/15/2005 03/31/2009 0 0 144-167A 0 0 0 0 09/01/1998 RNT Monthly Rent 0 0 7/11/2005 08/31/2006 0 0 144-1678 0 0 0 0 09/01/1998 LAT Late Charge 0 0 0 08/31/2007 RNT Monthly Rent 0 0 7/25/2005 0 0 0 0 144-169A 0 0 0 0 0 0 04/01/2003 LAT Late Charge 0 0 0 08/31/2006 RNT Monthly Rent 0 0 7/5/2005 0 0 0 0 144-169B 0 0 RNT Monthly Rent 0 0 7/11/2005 0 0 0 0 A Page: Print Date: 2 Activity Reconciliation REPORT REPORT Date From : _____ To:_____ PROPERTY Name Number/Address City State Zip Unit Ref.

6 Name / Chrg Num Suite Description Beginning Charges Payments and Payment Balance and Adi Adj Date Date Ending Deposits /Balance Lease Term0 0 0 0 PROPERTY Totals : 0 0 0 0 MRX Maintenance & Repair Exp 0 0 0 0 RNT Monthly Rent 0 0 0 0 MIS Miscellaneous Income 0 0 0 0 LAT Late Charge 0 0 0 0 0 0 0 0 A Page: 1 Print Date: Aging REPORT (Detailed) AGED AGED AGED Unit Unit Reference Occupant Deposits Balance 1-30 31-60 61-90 AGED OVER Type Number Name Held Due DAYS DAYS DAYS 90 DAYS CURR 0 0 Contact Phone CHARGE CHARGE CHARGE CODE DESCRIPTION DATE LAT Late Charge CURR Contact Phone CHARGE CHARGE CHARGE CODE DESCRIPTIO DATE MIS INVOICES: 30658 PLUMBING CURR Contact Phone CHARGE CHARGE CHARGE CODE DESCRIPTION DATE LAT Late Charge 0 LAT Late Charge 0 LAT Late Charge 0 LAT Late Charge 0 CURR CHARGE CHARGE CHARGE CODE DESCRIPTION DATE LAT Late Charge 0 LAT Late C h a r g e s 0 LAT Late Charge 0 LAT Late Charge 0 0 CURR Contact Phone CHARGE CHARGE CHARGE CODE DESCRIPTION DATE LAT Late Charge 0 LAT Late Charge 0 LAT Late Charge 0 LAT Late Charge 0 A Page.

7 Print Date 1 Rent Roll REPORT UNIT REFERENCE NUMBER OCCUPANT NAME MONTHLY RENT SQUARE FEET RENT PER SQUARE FEET LEASE STARTING LEASE EXP DATE DEPOSITS 1101 0 0 0yr 12/01/988/31/06 0 0 0/mth 0 1101 0 0 0/yr 8/01/998/31/06 0 0 0/mth 0 1101 0 0 0/yr 7/15/993/31/09 0 0 0/mth 0 1101 0 0 0yr 9/01/988/31/06 0 0 0mth 0 1101 0 0 0/yr 9/01/988/31/07 0 0 0/mth 0 1101 0 0 0/yr 4/01/038/31/06 0 0 0/mth 0 1101 0 0 0yr 9/01/018/31/06 0 0 0/mth 0 1101 0 0 0/yr 10/01/009/30/06 0 0 0/mth 0 1101 0 0 0yr 4/01/032/28/06 0 0 0/mth 0 1101 0 0 0/yr 11/01/013/31/09 0 0 0/mth 0 1101 0 0 4/01/032/28/06 0 0 0 1101 OTHERINCOME 0 0 0 PROPERTY TOTALS: Percentage of Occupied U n i t s _ Total Occupied Rents 0 Total Occupied Units 0 Total Vacant Rents 0 Total Vacant Units 0 Total Gross Rents 0 Total Units 0 Total Square Footage 0 Percentage Occupied 0% Average Rent/Sq.

8 Ft. /Yr. 0 Percentage of Occupied Sq. Ft Average Rent/Sq. Ft. /Mth 0 Total Occupied Sq. Feet 0 Total Security Deposits 0 Total Vacant Sq. Feet 0 Total Square Footage 0 Percentage Occupied 0% A Page: Print Date Rent Roll REPORT GRAND TOTALS : - P e r c e n t a g e s of Occupied Units Total Occupied Rents 0 _ Total Occupied Units 0 Total Vacant Rents 0 Total Vacant Units 0 Total Gross Rents 0 Total Units 0 Total Square Footage 0 Percentage Occupied 0% Average Rent/Sq. Ft. /Yr. 0 Percentage of Occupied Sq. Feet Average Rent/Sq. Ft. /Mth 0 - Total Occupied Sq. Feet 0 Total Security Deposits 0 Total Vacant Sq. Feet 0 Total Square Footage 0 Percentage Occupied 1000/0 2 A Page: Print Date: AP Check Register 1 Date Range : To Check Vendor Invoice Invoice Check Date Vendor Name Vch # Number Date Gross Amount Discount Net Amount Check Amount 1101 1101 06/24/2007 1101 1101 06/29/2007 1101 1101 05/05/2007 1101 1101 07/12/2007 1101 1101 07/12/2007 Total for Check Number 002699 1101 1101 07/02/2007 1101 1101 07/05/2007 1101 1101 06/30/2007 1101 1101 07/21/2007 Cash Account 1 Totals PROPERTY / Company Totals for A A Page: Print Date: 1 AP Aged Trial Balance Vendor Information Voucher Invoice # Date Invoice Date CurrenRange.

9 TO Over 90 Days Invoice Description 31 - 60 Days 61 - 90 Days 1101 07/21/057 TRANSFER FOR SEPT 05 Total 1101 4/6/2007 WINDOWS/BLDG SUPPLIES 1101 5/5/2007 FINANCE CHARGES 1101 5/6/2007 1101 06/06/05 BLDG SUPPLIES-FIN CHG 1101 7/5/2007 6/30/05 SUPPLIES +FINANCE Total 00381 10/13/2007 CANCELLED CHARGES 00380 10/13/2007 03/25/03-10/28/03 Total ) Company Total A