Transcription of SARAWAK ENERGY BERHAD
1 SARAWAK ENERGY BERHAD PC14/12 Page 1 of 10 Our Ref.: PC14/12 Date: 2nd July 2012 RFQ No.: 6000030827 To: UPK Registered Tenderers Head II, Subhead 3(ii) Wisma SESCO, Petra Jaya Kuching 93673 SARAWAK , Malaysia Dear Sir/Madam, TENDER FOR THE BIENNIAL SUPPLY & DELIVERY OF 11kV SF6 RING MAIN UNITS TENDER REF.: PC14/12 You are cordially invited to tender for materials listed in the attached schedule. Please refer to Tender Document for the instructions & conditions to tender. Tenders are to be submitted in sealed plain envelope marked: 1. CONFIDENTIAL - Tender for the Biennial Supply & Delivery of 11kV SF6 Ring Main Units 2. Tender Ref.: PC14/12 3. Closing date and time: 25th July, 2012 at 3:00 addressed to: The Chief Executive Officer SARAWAK ENERGY BERHAD , 149, 93700 Kuching, SARAWAK or hand-delivered to: The Officer-In-Charge Tender Box, 8th Floor, Wisma SEB, No.
2 1, The Isthmus, 93050 Kuching, SARAWAK and to reach the Tender Box addressed above on or before 25th July, 2012 at 3:00 Yours faithfully, Nazry Hj. Abdul Latip for CHIEF EXECUTIVE OFFICERSARAWAK ENERGY BERHAD PC14/12 Page 2 of 10 TENDER REF.: PC14/12 INSTRUCTIONS TO PERSONS TENDERING 1. The Tender must be submitted on the accompanying Form of Tender together with all the schedules and duly filled up in ink, stamped with company seal and signed. Any correction shall be done in pen and to initial. Correction using correction fluid/tape will be rejected. The Tenderer, however, is at liberty to add any further details that he may deem desirable and, in the event of his so doing, must print or type such details and annex the added matter to the Tender submitted by him.
3 Such additional details shall not be binding upon the Company (Purchaser) unless they are approved by the Company and incorporated in the Contract 2. Tenderers are requested to note that the Company may engage/reserve the right to engage the services of an International Freight Forwarder to take over the consignment in the Port of Shipment, to select suitable ocean carriers, negotiate freight charges and prepare all necessary documents. Hence tender prices must be submitted on CIF as well as FOB basis. 3. Prices quoted shall be inclusive of all duties and taxes and shall include delivery to Syarikat SESCO Bhd. Central Store, Jalan Belian, Kuching (unless indicated otherwise). The prices quoted shall be firm in Ringgit Malaysia.
4 Local Tenderers offering foreign-made goods, however, may quote in foreign currencies, but the rate for payment purposes shall be fixed as follows: (a) One-off tender - Payment shall be in Ringgit Malaysia based on the exchange rate prevailing on the date of notification of award. (b) Long term tender - Payment shall be in Ringgit Malaysia based on the exchange rate prevailing on the date each order is placed. For foreign companies/manufacturers quoting in foreign currencies, payment may be in foreign currencies. Tenderers requesting for the Company to establish Letter of Credit on their behalf may be considered. Tenderers are strongly advised to note that should the Company be required to establish Letter of Credit, the Tenderers will be required to pay for the charges.
5 4. Tenderers must be manufacturers or their accredited agents. Evidence of appointment as accredited agents in the form of original copy agency letter of appointment from manufacturers must be furnished. Faxed copy is acceptable provided original copy to follow within 2 weeks. In the case of sole agency, photocopy of appointment letter is acceptable provided original copy is presented to our officer for verification and certification as true copy. Tenderers not fulfilling this condition will be rejected. SARAWAK ENERGY BERHAD PC14/12 Page 3 of 105. Preference shall be given to Malaysian-made products and those products listed in the Company s Approved Products List (APL). 6. Preference shall also be given to ISO 9001 certified companies and manufacturers.
6 7. Tenderers must be registered with Unit Pendaftaran Kontraktor (UPK) under Head II Subhead 5(a)(iii). Certified true copies of the UPK Registration Letter and Bumiputera Status Certificate (if applicable) must be furnished. 8. The cost of this tender document is per set 9. Tenders received prior to the time of opening will be securely kept, unopened. Tenders received after the closing date will be rejected. The Company bears no responsibilities for premature opening of Tenders not properly addressed or identified. 10. The Tenderer shall include sufficient information and drawings to describe what is offered and to enable a qualitative assessment to be made. 11. A free and non-returnable sample for the above must be provided, if requested. 12. The validity period for all Tenders will be specified as 90 days minimum in all cases with price maintained firm during this period.
7 Tenderers specifying a shorter validity period will run the risk of being rejected. 13. Alternative offers are allowed on the condition that separate set of tender document has to be purchased for each additional offer from the same tenderer. 14. The Purchaser does not bind himself to accept the lowest or any Tender, in part or in whole, nor to assign any reason for the rejection of any Tender and reserve the right to split the award to one or more tenderers. 15. The Purchaser will not be responsible for, nor pay for any expenses or loss which may be incurred by any Tenderer in the preparation of his Tender. 16. Tenderers are required to complete the Appendix 1 Technical Particulars for Spec. No. , , and The Tenderers must provide sufficient technical details and literature ( type and routine test reports, catalogues, etc.)
8 And sales records for adjudication purposes; failing which their offers will not be considered. 17. For the items without the Technical Particulars as stated in item 16, the tenderers are required to submit the Technical Particulars for each of the offered items based on the description as per Schedule 1: Schedule of Material Requirements and must provide sufficient technical details and literature ( type and routine test reports, catalogues, etc.) and sales records for adjudication purposes; failing which their offers will not be considered. SARAWAK ENERGY BERHAD PC14/12 Page 4 of 1018. FREIGHT FORWARDING AGENTS/INSURANCE BROKER It is mandatory requirement for the local tenderer to give preference to the UPK Registered Forwarding Agents, under Head VII Subhead 4 or Subhead 4(a) for the purpose of shipping the goods consigned to the Company under CIF delivery.
9 For insurance cover, preference is to be given to the Insurance Broker appointed by the Company and the full address for the Insurance Broker is as follows: TRANSNATIONAL Insurance Brokers (M) Sdn Bhd 2nd & 3rd Floor, Menara Zecon, Lot 393, Sec. 5, KTLD, Jalan Satok 93400 Kuching, SARAWAK , Malaysia. Tel. No.: 082-418228 / Fax No.: 082-417228 19. SHIPPING INSTRUCTIONS (For goods consigned to the Company) Three copies stamped and signed original Bill of Lading and original invoices must be submitted together with other documents preferably by express mail, to reach us at least one week before the actual arrival of the vessel for the purpose of declaration to the Customs Department in time for early port clearance. For shipment within Malaysia and from Singapore, the shipping documents must be sent by courier service immediately after the vessel has left the port.
10 The above documents must be submitted in sealed envelope clearly marked SHIPPING DOCUMENTS PURCHASE ORDER NO.:.. Any overtime port storage charges shall be borne by the Supplier/Contractor if the above. 20. Any further information may be obtained on application in writing to: The Chief Executive Officer SARAWAK ENERGY BERHAD , Wisma SEB, No. 1, The Isthmus, 93050 Kuching, SARAWAK . Tel. No. 082-388388 Ext. 8218 Telefax No. 082-341760 SARAWAK ENERGY BERHAD PC14/12 Page 5 of 10 TENDER REF.: PC14/12 GENERAL CONDITIONS OF CONTRACT Contract Period The successful tenderers are required to sign a contract with Syarikat SESCO BERHAD for a period of 24 months and the prices quoted shall remain firm during the contract period. The actual commencement date of the contract shall be from the day of award of contract.
