SECTION 1 INTRODUCTION 1.01 PURPOSE AND …

1 SECTION PURPOSE AND USE OF MANUALAUTHORITY:CIVIL SERVICE PUBLIC SERVICE COMMISSIONSub- SECTION and Use of ManualDate 01 October 2002 Page1 of The Human Resource Policy and Procedures Manual has been compiled toprovide a current source of reference to employees of governmentdepartments, crown corporations, and agencies. This manual is intended toassist management in the delivery of human resource policies, services,programs and practices in a fair, equitable, and consistent Additional information and interpretation of the policies contained in thismanual may be obtained from departmental human resource managers orfrom staff of the Public Service Commission.

2 This manual also referencesrelevant legislation, the Collective Agreement, and the Treasury BoardPolicy and Procedures For ease of distribution and accessibility, this manual is availableelectronically to government Each policy in the Manual contains an Application SECTION which sets outthe entities to which the particular policy The manual contains a table of contents which lists all policies contained inthe manual. Policies are written in the following format:Application - Identifies the departments or agencies to which the - Contains reference forms or documents related to the - Identities the Legislative.

3 Executive or Administrative Authorityunder which the policy is - Identifies the date on which the policy is considered to have comeinto effect or was - Explains the intended application of terms orstatements used in the and Use of ManualDate 01 October 2002 Page2 of 3 Introductory Page - Identifies the SECTION and subsection name andnumber, authority and administrative - Describes the general direction or course of action to be taken. Itmay incorporate a rule or regulation or it may simply provide information - Outlines detailed procedures provided within some policies,as - Outlines the intent of the policy relative to application and - The SECTION name and number is found on the cover page of therespective - When subsections exist within a SECTION .

4 The name andnumber is found at the top of every page of the respective FOR THE The Public Service Commission is responsible for the development andmaintenance of the Human Resources Policy and Procedures Manual. TheCommission will ensure that the manual is available electronically toemployees. If departments require hard copies of the manual, it is theirresponsibility to establish and maintain them in an up-to-date All updates, corrections, and revisions will originate from the Commissionand will be distributed electronically.

5 Employees are responsible to readthese Revisions will include two types of review:(a)Ad hoc or as needed - these types of reviews are due to changes inlegislation, Collective Agreements, developments in case law, may also result from practical problems with the application ofexisting policies. This could be ambiguity in a present policy or thereality that the application of the policy presents unforseen problems.(b)Planned reviews - these reviews will be conducted every three types of reviews can be staggered for the various policies andare done to ensure that the policies are still current and are still inharmony with the big picture.

6 Sub- SECTION and Use of ManualDate 01 October 2002 Page3 of Enquiries or suggestions on improvements to the manual may be made bycontacting the Commission at While we have strived for accuracy in the contents of this document, theinformation provided is superceded by applicable legislation and theCollective Agreement. SECTION 2 HUMAN RESOURCE corporate HR PLANNINGAUTHORITY:CIVIL SERVICE PUBLIC SERVICE COMMISSION GOVERNMENT DEPARTMENTS / AGENCIESSub- SECTION Human ResourcePlanningDate 011 December 2002 Page1 of 61.

7 PURPOSE1:01 The PURPOSE of the corporate Human Resource strategy is to encourageand support the development of an innovative and inclusive workforcewhich enables the organization to realize the goals and priorities ofGovernment. The strategy will guide departments in the civil service ofPrince Edward Island to attract and retain people with talent andcommitment to providing quality programs and services to the citizens ofPrince Edward :02 The goals and strategies will promote the renewal and rejuvenation of human resources in the civil service and the sustainability of qualityservices and programs within the context of changing needs APPLICATION2.

8 01 The corporate Human Resource strategy applies to departments andagencies which are under the authority of the Civil Service Act: Schedule A - Departments (except the Legislative Assembly) Schedule B - Crown Corporations as follows: Prince Edward Island Employment DevelopmentAgency Prince Edward Island Liquor Control Commission Prince Edward Island Museum and HeritageFoundation2:02 While this strategy does not specifically apply to other crown corporationslisted in Schedule B and reporting entities listed schedules C and D ,the spirit and intent of the strategy should serve as a guideline for thosecorporations in developing their own internal PRINCIPLES3:01 The corporate approach to human resource planning consists of sixcommitments endorsed by Deputy Ministers and approved by the Ministerresponsible for the Public Service Commission of PEI.

9 The Governmentof Prince Edward Island is committed to:a) effectively retaining and recruiting qualified individuals based onSub- SECTION Human ResourcePlanningDate 011 December 2002 Page2 of 6competence and ability to meet the organization s needs;b)becoming a learning organization and creating continuous learningopportunities for its employees;c)providing a positive working environment where employees canexercise their freedom to act in support of government s goals;d)ensuring employees are well informed about government goals andreceive regular feedback on how their work contributes to theachievement of government s goals;e)recognizing and rewarding employees based on their contributionsto government s goals;f)ensuring that human resource planning is a strategic component ofthe organization s business planning;4.

10 DEFINITIONS4:01 Renewal means ensuring that employees have the skills to respond to thechanging role of government and the way work is :02 Rejuvenation means planning ahead to ensure that there will always be afuture generation of skilled employees in the civil service of VALUES5:01 The Civil Service is comprised of 10 government departments responsiblefor providing leadership in public policy and governance for thegovernment of the day. Leading our human resources is an integralcomponent to realizing Government goals.