Transcription of Section A: Administration
1 Title 18: Human Services Part 6: Division of Family and Children's Services Part 6: Chapter 1: DFCS Policy Manual STATE OF MISSISSIPPI. DEPARTMENT OF HUMAN SERVICES. DIVISION OF FAMILY AND CHILDREN'S SERVICES. Section A: Administration Mississippi DFCS Policy Section A. Revised 08/19/16 - Effective 11-12-16. Administration . PART I Administration . I. Administration AND MANAGEMENT ..8. A. DFCS Purpose ..8. B. DFCS Mission Statement ..9. C. DFCS Vision Statement ..9. D. DFCS Core Values ..9. E. DFCS Administration /Management Philosophy and Strategies ..10. F. DFCS Leadership ..12. 1. The Deputy G. DFCS Organizational Charts ..12. H. Scope of Services ..12. II. FEDERAL GRANT PROGRAMS AND SERVICES AVAILABLE THROUGH.
2 THESE A. Title IV-B Subpart I ( child Welfare Services) ..13. B. Title IV-B2 Promoting Safe and Stable Families ..14. C. Title IV-E Foster Care ..17. D. Title IV-E Adoption Assistance ..17. 1. child Abuse Prevention and Treatment Act (CAPTA) State Grants ..18. 2. The John H. Chafee Foster Care Independence 3. Children's Justice Act ..19. 4. Court Improvement 5. Community-Based Grants for the Prevention of child Abuse and Neglect (CBCAP) .21. III. DIRECT SERVICES INTERVENTIONS AND WORKLOAD MANAGEMENT ..22. A. Service-Related Activities and Case B. Service C. Interpreter Service ..27. IV. COMMUNITY INVOLVEMENT, ADVOCACY AND REPRESENTATION, AND. DFCS OVERSIGHT ..30. A. DFCS Partnership and Oversight 1. Citizens Review Panel.
3 31. 2. Administrative Office of Courts, Court Improvement Program ..31. 3. Multidisciplinary Team Meetings ..31. 4. child Death Review Panel ..32. 5. Foster Care Review 6. State, Regional and local Planning and Implementation Teams ..32. B. Memorandum of Understanding (MOU) ..32. V. ORGANIZATION OF ADMINISTRATIVE TEAMS ..32. A. Administrative Teams ..33. B. Administrative Roles - Ongoing Functions and Communication ..34. VI. STRATEGIC 2. Mississippi DFCS Policy Section A. Revised 08/19/16 - Effective 11-12-16. Administration . A. child and Family Services Plan ..37. B. Annual Progress and Services Report ..37. C. Performance Improvement Plans ..38. D. CQI Annual Plan ..38. E. Strategic Planning Cycle ..38. 1. Five Year Plan.
4 38. 2. Yearly Strategic Plan ..39. 3. Ongoing Strategic VII. POLICY DEVELOPMENT, REVIEW AND COMMUNICATION ..40. VIII. RESOURCE IX. ONGOING ADMINISTRATIVE OVERSIGHT AND PRACTICE ..41. A. County and Regional Administrative Procedures ..42. B. County and Regional Administrative Reporting Requirements ..43. C. Requirements for Travel Approvals and Signatures ..44. 1. Special Travel Circumstances ..45. D. Case Record Files (MACWIS and Paper Files) ..45. 1. 2. Case Records ..45. X. CASE RECORD DESTRUCTION ..47. A. Group I Non-DFCS Custody Related Cases ..47. B. Group II DFCS Custody Related Cases ..48. C. Detailed Procedures ..48. D. Client Access to Case Records ..49. E. Case File Procedures ..49. 1. Single Pack Case Folder.
5 50. 2. Parent Case File Folder ..50. 3. Foster child 's Case File Folder ..52. 4. Resource Home Case Record ..54. XI. COUNTY ADMINISTRATIVE PROCEDURES AND CONTROLS ..58. A. County Administrative File ..58. B. Subject File System ..59. C. Classification of Material ..59. D. Listing of Material by Classification ..60. 1. Permanent ..60. 2. Semi-Permanent (5 years) ..60. 3. Semi-Permanent (3years) ..61. 4. Temporary (1 year) ..61. E. Issuing and Control of Case Records ..66. 1. Case Record Charge Out Procedure for Closed Cases ..66. 2. Control of Case Record ..67. 3. Transfer Within the 3. Mississippi DFCS Policy Section A. Revised 08/19/16 - Effective 11-12-16. Administration . 4. Transfer Out of County ..67. 5. Resource Family Relocation.
6 67. 6. Family Moves Out of State ..67. XII. CODE OF ETHICS FOR child WELFARE A. Children and Parents' Natural Rights ..68. B. Society's Representatives ..68. C. Multiple Codes of Ethics Apply to Professionals ..68. D. Conflict of E. Restriction of Staff in Handling Certain Cases ..70. XIII. ANTI-RETALIATION POLICY ..70. A. Steps for Reporting Retaliation ..71. XIV. FINANCIAL A. Financial Management ..72. B. Division of Family and Children's Financial Responsibilities ..72. C. Internal Control Environment ..73. D. Financial Risk Assessment ..73. E. Stable Predictable Revenue ..73. F. Financial Planning ..74. G. Financial Planning for Children ..75. H. Financial Assistance I. Financial Accountability ..75. J. Financial Management System.
7 75. K. Department of Finance and Administration Policies ..78. L. County Bookkeeping System ..78. 1. General Instructions ..78. 2. Funds Account ..79. 3. Use of Funds 4. Checks ..81. M. Support Services ..84. 1. Personal Needs includes the following services: ..84. 2. Medical Needs include the following services ..90. 3. Mental Health/Counseling includes the following services: ..90. 4. Independent Living includes the following services: ..91. 5. Informational and Referral services include: ..92. N. Purchase Order ..93. O. County Funds Adult ..93. P. County Funds Q. Designated R. Undesignated S. child 's Own Funds- T. child 's Own Funds- child Support ..94. 4. Mississippi DFCS Policy Section A. Revised 08/19/16 - Effective 11-12-16.
8 Administration . U. child 's Own Funds- SSA ..94. V. Regional Funds ..95. W. State Funds ..96. XV. HUMAN RESOURCES ..97. A. Work Environment ..97. B. Human Resources C. Recruitment and 1. Additional Information Required As A Condition of Employment ..98. D. Satisfaction and Retention ..100. E. Employee Grievances ..102. F. Compensation and Benefits ..102. G. Performance Appraisals ..102. H. Personnel Records ..102. XVI. CONTINUOUS QUALITY IMPROVEMENT ..102. A. State Continuous Quality Improvement Plan ..102. B. Characteristics of CQI ..104. C. Mississippi's Continuous Quality Improvement Structure ..104. 1. DFCS State Office CQI Unit ..105. 2. Local CQI Processes ..106. D. Stakeholders ..106. E. Measures and Outcomes.
9 108. F. Quantitative Information ..108. G. Qualitative Information ..109. H. Reports and Feedback ..111. I. Special Safety Reviews ..113. 1. Purpose ..113. 2. Procedure ..113. XVII. RISK PREVENTION AND MANAGEMENT ..114. A. Risk Management ..114. B. Monitoring and Evaluating Risk Prevention/Management at the State Office ..115. C. Serious Incident Reports ..119. 1. child Fatalities and Near Fatalities ..119. 2. Other Serious Incidents ..119. 3. Media D. MDHS Network and Mississippi Automated child Welfare Information System ..120. 1. Accessing MACWIS from 2. Proxy ..120. XVIII. REGULATIONS SAFEGUARDING CONFIDENTIAL INFORMATION ..121. A. Confidentiality of Case Records of Children ..122. 1. child Specific Information.
10 123. 2. Photographs and Interviews ..123. 5. Mississippi DFCS Policy Section A. Revised 08/19/16 - Effective 11-12-16. Administration . 3. Nature of Information to be Safeguarded ..126. 4. Personnel Action ..127. XIX. PERSONS AUTHORIZED TO DISCLOSE INFORMATION ..127. A. State Office ..127. B. County Office ..127. C. Court D. Requests of Parents/Legal Guardian ..128. E. Disclosure to County or District Prosecuting Attorney and Law Enforcement ..128. F. Subpoena of Case Records ..129. G. Summons ..129. H. Disclosure to Legislative Officials ..129. I. Contracts and Service J. Quality Monitoring of Purchased Services ..132. K. Health and Safety of Service L. Health and Safety of Employees and Service M. Americans with Disabilities.
