Security Threats and Suspicious Packages - Policy …

1 This document forms part of Loughborough University s health and safety Policy V4 December 2016 Security Threats and Suspicious Packages - Policy and Procedure Contents 1. Policy statement 2. Scope 3. Flow chart showing Loughborough University s procedures 4 Responsibilities Chief Operating Officer Deans Director of Facilities Management Director of Student Services University Health, Safety & Risk Manager Security Manager / Deputy Security Manager / Senior Duty Security Manager Appendix A: Telephoned bomb threat checklist Appendix B: LU Security staff bomb Threats - procedures Appendix C: University mail delivery procedures Appendix D: Weapons Threats - Run Hide Tell _____ 1.

2 Policy statement Security Threats such as bomb warnings, Suspicious Packages and weapon attacks by terrorists are rare and the risk of one occurring at Loughborough University is low. However, there is a potential for harm to people and severe disruption to University business that could be caused by hoaxes, malicious and real Threats . It is the Policy of Loughborough University to put in place procedures that minimise the risk to the Security and safety of staff, students, visitors and others from bomb, weapon Threats and Suspicious Packages on campus. This Policy amalgamates well established procedures to manage Threats to Security at Loughborough University. (Please see the attached appendices which provide guidance to staff and Security officers on procedures to be adopted in case of a serious Security incidents).

3 If a mass evacuation, (one involving one or more zones), is required due to a major incident, major power outage or flood, then please refer to Loughborough University s Mass Evacuation Plan. This document forms part of Loughborough University s health and safety Policy V4 December 2016 2. Scope This Policy shall ensure an appropriate response following a bomb warning or other threat against the University and the activities it hosts or undertakes. All students halls of residence are covered by the Policy , including the accommodation managed by external service providers. The Policy covers all activities on campus, whether organised by the University or by other organisations. The Policy covers to the whole of the University campus including all areas, buildings, etc under the control of the University.

4 Tenants located on campus are expected under the terms of their leases to have business continuity plans in place to manage any significant threat to their business but relevant sections of these plans should be shared with the University to coordinate arrangements for the safety of any person on campus. This Policy excludes the Loughborough Students Union see the University Major Incident Plan (MIP) for further details. 3. Flow chart showing Loughborough University s Security procedures Threat from; bomb, Suspicious Use checklist Appendix A package, letter, 1st person Weapon attack Refer to Appendix D Suspicious Package Use Appendix C Initiate procedure Appendix B Act in accordance with Police procedures See University s Major Incident Plan Use Appendix B: Section , where a building has been specifically targeted, and Section where a location for the threat is not known.

5 Any person (Contact Security on 222141 without delay. 888 internal phones, 0800 526966 free phone) Security manager / Deputy Security Manager / Senior Duty Security manager Police informed Key contacts in the building - to act in accordance with instruction from LU Security . Departmental contacts list, held by LU Security , is used to notify relevant staff VC/COO/Director of FM Major Incident Team (MIT) (If required) Persons in the affected building to leave as directed by LU Security If a building evacuation is appropriate, the following must be considered: If the fire alarm should be used to effect a rapid evacuation LU Security will as sess if the threat is immediate. A silent evacuation may be required.

6 If the usual Fire Assembly point is too close to the building or another assembly point is more appropriate, LU Security will move people further away to an alternative location People MUST take their belongings with them. (This is not the case in the event of a fire People MUST leave doors and windows open Disabled persons may use the lift if needed Permission to reoccupy buildings will be given by Security Managers with This document forms part of Loughborough University s health and safety Policy V4 December 2016 4. Responsibilities Chief Operating Officer Decides whether to invoke the MIP and calls in the Major Incident Team (MIT) providing details of time and location of meeting(s) Chairs the MIT Decides on when the team is to be stood down.)

7 Responsible for organising a review meeting after the incident and instigating any reviews of policies and procedures required. Ensures that any activities and events on campus which may be disrupted are quickly identified and relevant people made responsible for managing the impact which may include co-option to the MIT. Liaises with the Police and takes advice from them on the level of evacuation needed. Deans Decides how the School can assist the affected department. Liaises with other Deans re possible assistance depending on the location of the department Decides on how best to manage the impact of the incident on teaching, research and enterprise. Identifies any contractual agreements to external partners which might be affected by the incident Director of Facilities Management Responsible for all operational matters relating to the site and premises.

8 Setting up of information point for displaced Departments / Professional Services. Recommending actions regarding replacing premises and equipment to ensure business recovery. Director of Student Services Responsible for managing aspects of the incident which affect students of the University. Liaising with emergency services regarding students Contacting parents as required Putting in place appropriate support services University Health, Safety & Risk Manager Responsible for all health and safety matters in respect of the incident. Liaises with the Health and Safety Executive and Environment Agency as appropriate. Security Manager / Deputy Security Manager / Senior Duty Security Manager Takes control of real time emergency, managing the activities of LU Security staff dealing with the incident.

9 Liaises with the Police and the MIT. This document forms part of Loughborough University s health and safety Policy V4 December 2016 Appendix A: Telephoned bomb threat checklist This checklist is designed to help staff to deal with a telephoned bomb threat effectively and to record the necessary information. Actions to be taken on receipt of a telephoned bomb threat: Record the exact wording of the threat; _____ CODEWORD:_____(or write None given ) Ask the following questions: Where is the bomb right now? _____ When is it going to explode? _____ What does it look like? _____ What kind of bomb is it? _____ What will cause it to explode? _____ Did you place the bomb? _____ Why? _____ What is your name? _____ What is your address?

10 _____ What is your telephone number? _____ Record time call completed: _____ Where automatic number reveal equipment is available, record number: _____ Inform the LU Security (222141 or 888 internal phone, 0800 526966 free phone) Name and telephone number of the person informed:-_____Time informed_____ Contact the police on 999 - Time informed:_____ This document forms part of Loughborough University s health and safety Policy V4 December 2016 The following part should be completed once the caller has hung up and the Security Manager, Deputy Security Manager or Senior Duty Security Manager or, if they are not available the Police, has been informed. Time and date of call: _____ Length of call: _____ Number at which call was received ( your extension number): _____ About the caller and their voice Gender of caller: _____ Nationality: _____ Age: _____ Were they?