SF424 (R&R) Application Guide for NIH and Other PHS …

1 Department of Health and Human Services Public Health Service SF424 (R&R). Application Guide for NIH and Other PHS. Agencies A Guide developed and maintained by NIH for preparing and submitting applications via to NIH and Other PHS agencies using the SF424 (R&R). Forms Version C Application packages Updated July 25, 2013. PHS SF424 (R&R) Forms Version C Application Guide TABLE OF CONTENTS. PART I. INSTRUCTIONS FOR PREPARING AND SUBMITTING AN Application . 1. Foreword .. 1. Application Guide Format .. 3. NIH Extramural Research and Research Training Programs .. 4. Research Grant Activity Codes and Program Guidelines .. 4. Interactions with PHS Staff .. 5. Grants Policy Statements .. 8. References .. 8. Authorization .. 10. Collection of Personal Demographic 10. Paperwork Burden .. 10. 2. Process for Application Submission via 11.

2 Overview .. 11. Registration Processes .. 12. Registration .. 12. eRA Commons Registration .. 12. Software 15. Adobe 15. Creating PDFs for Text Attachments .. 15. Special Instructions for Macintosh Users .. 15. Funding Opportunities .. 16. NIH Guide for Grants and Contracts .. 16. Funding Opportunity Announcements .. 16. Finding a Funding Opportunity Announcement (FOA) for Submission .. 17. Forms for an Application to NIH or Other PHS Agencies .. 20. Format Specifications for Text (PDF) Attachments .. 22. Resubmission applications .. 24. Revision 26. Similar, Essentially Identical, or Identical applications .. 26. Submitting Your Application Via .. 27. After You Submit Your Application Via .. 28. Correcting Errors .. 30. Post-Submission Application Materials .. 32. Application Submission 34. Submission, Review and Award Cycles.

3 35. Resources for Finding Help .. 36. Finding Help for Registration or Submissions .. 36. SF424 (R&R) ii PHS SF424 (R&R) Forms Version C Application Guide Finding Help for the eRA Commons Registration or eRA Commons Validation Processes .. 37. Finding Help for Application Preparation .. 38. 3. Using the Grant Application Package .. 38. Verify Grant 38. Enter the Name for the Application .. 39. Open and Complete Mandatory 39. Open and Complete Optional Documents .. 39. Submitting the Application via .. 40. 4. Completing the SF424 Research and Related (R&R) Forms .. 40. Overview .. 40. Cover Form .. 41. Project/Performance Site Locations Form .. 57. Other Project Information Form .. 61. Senior/Key Person Profile (Expanded) Form .. 68. Selecting the Appropriate Budget Form .. 77. R&R Budget 78. Section A and B .. 78.

4 Sections C through E .. 84. Sections F through K .. 86. Cumulative Budget .. 91. Special Instructions for Preparing applications with a Subaward/Consortium .. 93. 5. Completing PHS 398 Form .. 97. Overview .. 97. (Reserved).. 98. Cover Page Supplement Form .. 98. Modular Budget Form .. 103. Budget Period Form .. 105. Cumulative Budget Information .. 107. PHS 398 Research Plan 109. (Reserved).. 120. (Reserved).. 120. Planned Enrollment Report and Cumulative Inclusion Enrollment 120. Planned Enrollment 121. Cumulative Inclusion Enrollment Report .. 123. 6. Peer Review Process .. 126. 7. Supplemental Instructions to the sf 424 (R&R) for Preparing an Individual Research Career Development Award (CDA) Application ( K Series) .. 130. Introduction .. 130. SF424 (R&R) iii PHS SF424 (R&R) Forms Version C Application Guide Individual Career Development Award 130.

5 Letters of Reference (must be submitted electronically through the eRA Commons) .. 131. K- Specific Instructions for K applications using the SF424 (R&R) Application .. 134. Special Instructions for Cover Form .. 134. Special Instructions for Research & Related Project/Performance Site Locations Form .. 134. Special Instructions for Other Project Information Form .. 134. Special Instructions for Senior/Key Person Profile(s) 135. Special Instructions for Selecting the Appropriate Budget Form .. 138. Special Instructions for R&R Budget Form .. 138. Special Instructions for 5. Completing PHS 398 Forms .. 139. PHS 398 Career Development Award Supplemental Form .. 140. Career Development Award Peer Review Process .. 160. 8. Supplemental Instructions to the SF424 (R&R) for Preparing Institutional Ruth L. Kirschstein National Research Service Award (NRSA) Application .

6 161. Introduction .. 161. Institutional Research Training Programs .. 162. Reserved .. 162. Specific Instructions for Institutional Training Grant applications using the SF424 (R&R). Application .. 162. Special Instructions for Cover Form .. 162. Special Instructions for Research & Related Project/Performance Site Locations162. Special Instructions for Research & Related Other Project Information Form .. 162. Special Instructions for Senior/Key Person Profile (Expanded) Form .. 164. Special Instructions for Research & Related Budget .. 165. Special Instructions for PHS 398 Cover Page Supplement .. 165. PHS 398 Training 165. PHS 398 Training Subaward Budget Attachment(s) Form .. 171. Research Training Program Plan Form .. 174. Training Grant Peer Review Process .. 189. 9. Supplemental Instructions to the sf 424 (R&R) for Preparing a Multi-Project Application .

7 190. Introduction .. 190. Multi-Project applications .. 190. Collaborating with Other Organizations .. 191. Application Submission System & Interface for Submission Tracking (ASSIST) .. 191. Special Instructions to the SF424 R&R for Multi-Project applications .. 193. Special Instructions for Cover Form .. 193. Special Instructions for Project/Performance Site 194. Special Instructions for Other Project Information Component .. 194. Special Instructions for Senior/Key Person Profile (Expanded) .. 196. Special Instructions for R&R Budget .. 197. SF424 (R&R) iv PHS SF424 (R&R) Forms Version C Application Guide Special Instructions for PHS 398 Cover Page Supplement .. 197. Special Instructions for PHS 398 Research Plan .. 198. SF424 (R&R) v PART I. Instructions for Preparing and Submitting an Application PHS SF424 (R&R) Adobe Forms Version C Application Guide 1.

8 Foreword Forms Version C Application Guide Released July 25, 2013. This Application includes changes to SF424 Research & Related (R&R) form instructions necessitated by the OMB renewal and 's subsequent release of updated forms in June 2013. Changes have also been made to various PHS 398 forms and instructions approved by OMB in August 2012 and released by in June 2013. Parts II (Supplemental Instructions for Preparing the Human Subjects Section of the Research Plan) and III (Policies, Assurance, Definitions, and Other Information) of the previous version of the Application Guide have been moved to a stand-alone document titled, Supplemental Grant Application Instructions.. Modifications include the following: SF424 (R&R) Forms System for Award Management (SAM) Registration A change from the requirement to register with the Central Contractor Registry Database (CCR).

9 To the System for Award Management (SAM). SF424 (R&R) Cover Form A new field for the Previous Tracking ID is included. Form behavior will be adjusted so that applications with Submission Type of Change/Corrected Application require an entry in the Previous Tracking ID field rather than requiring an entry in the Federal Identifier field. The Person to be contacted section of the Applicant Information has expanded to include the additional contact information we have been including on the PHS 398 Cover Page Supplement form. The additional contact information has been removed from the PHS 398 Cover Page Supplement. The label for the SFLL or Other Explanatory Documentation has been changed to SFLLL. (Disclosure of Lobbying Activities) or Other Explanatory Documentation.. A new Cover Letter Attachment has been added and a separate PHS Cover Letter form will no longer be used.

10 However, NIH will continue to keep the Cover Letter separate from the assembled Application image and available only to authorized staff. SF424 (R&R) Budget Form The cumulative Number of Participants/Trainees allowed on the SF424 (R&R) budget form and associated Subaward Budget forms has been expanded from 999 to 9999 to address a form bug. On previous form versions, maxing out the Number of Participants/Trainees on all budget periods caused an Application to fail because the forms didn't allow a bigger number for the cumulative total. sf 424 (R&R) Sr/Key Person Expanded Form The number of Sr/Key Persons that can be entered has been expanded from 40 to 100. sf 424 (R&R) Project Performance Site Locations Form The number of Performance Sites that can be entered has been expanded from 30 to 300. Part I: Instructions for Preparing and Submitting an Application I-1.