Shared Services: what global companies do

1 Shared services : what global companies do Key trends and perspectives2 Shared services : what global companies do - Key trends and Capgemini Consulting. All rights services : what global companies do - Key trends and perspectivesTable of Contents Executive Summary 1. Shared services : an imperative to leverage the size of your company 2. Key trends observed Trend #1: Leveraging outsourcing to boost Shared services Trend #2: Accelerating globalization of Shared services in a unified governance Trend #3: Breaking the silos of functions to offer integrated services Trend #4: Offering Analytics services to support decision making 3.

2 Next Generation Shared services 4 577811 12144 Shared services : what global companies do - Key trends and perspectivesExecutive SummaryWhen it comes to optimizing support functions of large global companies , Shared services stand out as an imperative to capitalize on size, leverage expertise, improve service quality and increase efficiency. Our research on around 100 multinational companies shows strong achievements in establishing truly global delivery models.

3 Four major trends emerge out of this research: In setting up such models, more than 50% of companies researched are using third party providers for the delivery of Shared services , either totally or partially, thus leveraging outsourcing to boost Shared services . Other companies have chosen to retain their Shared services in-house and have developed regional and/or global Centers to serve the business functions, integrating them in a unified governance.

4 The traditional functions silos are breaking, functional scope of Shared services is increasing and cross-functional integrated services are being developed to better serve the business. Analytics and big data services are rising as new value-added offerings of Shared services to support business decision trends are shaping what prefigures the Next Generation Shared services , now increasingly called global Business services . With cost synergies delivered, the new generation of Shared services is built to focus more on business value while perpetuating the quest for that have set up global Business services have significantly boosted their support functions performance, optimizing the cost-quality trade off through efficiency improvements and a clear shift towards a strong and compelling value proposition to the business.

5 With this major transformation, Next Generation Shared services are well positioned to be considered full-fledged partners of business operations, and not just providers of services . 5 Shared services : what global companies do - Key trends and perspectivesShared ServicesAn imperative to leverage the size of your companyShared services are organizational units handling some activities of support functions for Business Units and Corporate Headquarters with the aim to deliver the highest standards in terms of quality and efficiency, and in particular to leverage size.

6 In large global companies , they have become well established in the organizational Corporate Strategy Policy Making Control Busi ness Strategy Busi ness Stewardsh ip Operations SupportMissions of Shared ServicesShared ServicesFinanceHRProcITBusiness UnitsFinanceHRProcITFunctions Missions at CorporateLevelFunctions Missions at BULevel Optimize Cost to Serve Increase Agility & ScalabilityImprove Quality of Servi ce D elive ryShare d ServicesRetained Payroll pro cessing and Accounting Employe e re imbursements

7 Full and final se ttlements PF Compliance Gra tuity & Supera nnuation Employe e Welfare Statutory Return s Time sh eet re cord ing and va lidationFinance and Accounting Recru itment admin Induction Learn ing & Deve lopment logist ics and administ ra tion PMS data pro cessing Payroll and benefit administ ra tion Exit Administ ra tion HR MIS and re port ingHR HR st ra tegy deve lopment Work forc e planning Employe e communication Employe e re lations Employe e care er planning and deve lopment Learn ing & Deve lopment IT Helpdesk (local and centra l) Network & Telco management Data centermanagement Mobility Securi ty Infra st ru cture management Application su st ainingIT Application life -cyc le management Application deve lopment IT st ra tegy Information arc hitecture IT intern al auditProcurement Category management Stra tegic Sourc ing Requisi tioning Supplier Quality Report ing RFQ, RFP,RFI Accounts Paya ble MDM Helpdesk Billing (Generi c)

8 Bank Reconciliations Genera l Ledger Supplier Mast er data management Catalogue management PO management Spot buy ILLUSTRATIONE mploye e Tra ve l and E xpense s Collection Accounting & D ebtors re conciliation Taxation calculation, payments & re lated re conciliationsFixed assets accountingPayrollBilling (Business specific)Audit ManagementManagement & Financial ReportingTreasury Cost Audit, Inventory verification & valuation InsuranceMerger & Acquisition, Budgeting / Capex approvalTaxation specifics ( Sales & Use Tax)

9 EXHIBIT 1 | Shared services vs Corporate and Business Units missionsEXHIBIT 2 | Functional processes are generally split into Shared and Retained bucketsTraditionally, the primary focus of Shared services has been on delivering support activities in the Finance, HR, Procurement and IT functions. Within these functions, only activities that have a huge potential for efficiency improvements are transferred to Shared services centers. Typically, Shared activities across the organization are transactional, high volume and highly standardized (example: procure-to-pay and record-to-report processes).

10 The rest are retained activities, which are maintained in local business units, either because they require more business proximity or non-replicable specific expertise. Traditional scope of Shared ServicesSource: Capgemini Consulting ResearchSource: Capgemini Consulting Research6 Shared services : what global companies do - Key trends and perspectivesCost savings: what to expect?The market standards on cost savings delivered by Shared services range from 15% to up to 40%, mainly depending on industrialization of processes, level of automation and location of centers.