Shift Handover procedure - BP

1 Shift Handover procedure . Document Number: USPL-COW-490-002. Document Location: DRM. Document Custodian: Renewal Date: May 1, 2025. Revision Reason for revision Sections / Documents Author Date No. revised Original all J. LaBrie 9/28/2009. Exemplar Exemplar Project all J. LaBrie 2/11/2010. Exemplar Exemplar Project Revision / Effective Dates C. Shubra 9/1/2010. Gap closure All K. Sun 07/08/2014. CoW Simplification All L. Coffield 05/01/2020. Document Role1 Signature Title Date Approvers Northwest Performance Unit Brian Miller Authorizer on file 06/30/2014. Leader Clorinda East of Rockies Authorizer on file 06/30/2014. Nothstein Performance Unit Leader Bobby Gulf of Mexico Performance Authorizer on file 06/30/2014.

2 Talley Unit Leader USPL and EOR FVC MS&S. Bert Wicks Authorizer on file 06/30/2014. Entity Director 1. Roles include: Authorizer, Approver USPL. procedure No.: USPL-COW-490-002. Revision Date: 05/01/2020. Effective Date: 06/30/2020. Shift Handover procedure Revision Number: Page: 2 of 10. Purpose and Scope An effective Shift Handover is essential to minimize the risk of miscommunication or lack of coordination during continuous operations or work activities. An effective Shift Handover is the accurate and reliable communication of task-relevant information across Shift changes. This procedure applies to continuous operations or work activities for US. Pipelines and Logistics (USPL) rotating Shift workers including weekly Shift workers ( offshore hitches) and temporary Shift operations ( project work).

3 Temporary Shift operations for emergency response are covered under Incident Command System (ICS) procedures. Control centers are covered under a separate Shift Handover procedure that is in compliance with API RP 1168, Pipeline Control Room Management and in alignment with this procedure . Responsibilities Operations and Maintenance Shift Workers Shall participate in the Shift Handover process. Operations and Maintenance Shift Handover Leaders Shall be trained and competent as an Asset Operator or Asset Operator Designee. Shall conduct Shift handovers. Shall prepare Shift Handover Log. Shall communicate Shift Handover information to Shift workers. Team Leader Shall verify that Shift schedules allow sufficient overlap of outgoing and incoming Shift Handover leaders to provide time for effective Handover communications.

4 Shall perform monitoring of Shift handovers in accordance with this procedure . Policy Shift handovers shall be conducted by Shift Handover leaders and documented. The outgoing Shift Handover leader shall prepare a summary Shift Handover log that documents activities and conditions of the location prior to the end of their Shift . USPL. procedure No.: USPL-COW-490-002. Revision Date: 05/01/2020. Effective Date: 06/30/2020. Shift Handover procedure Revision Number: Page: 3 of 10. Shift Handover information exchange between Shift Handover leaders shall be communicated verbally and documented. This information exchange should be face to face at the work location if possible. Incoming Shift Handover leaders shall communicate applicable Shift Handover information from the Shift Handover log to the incoming Shift workers.

5 Shift Handover information exchange specific to individual Shift worker's areas of responsibility shall be communicated verbally and should be face to face at the work location if possible. Prerequisites (General Requirements). All BP employees serving in roles defined in this procedure shall be trained and competent for their assigned roles. All contractors who perform work within the scope of this procedure shall understand their specific roles and responsibilities. Note: Refer to the USPL Control of Work Training and Competency matrix for specific training requirements. Health, Safety, Security, Environment, Hazard Identification, and Risk Assessment / Mitigation This document is a Standard procedure which does not require sign off by users of the procedure .

6 Equipment and Forms Required Attachment 1, Sample Shift Handover Log and Shift Handover Evaluation Form. Supporting Documents / Related Procedures Operations Management System (OMS) Guide, Effective Shift Handovers Group Standards, Control of Work BP Group Defined Practice for Control of Work S&O Audit Protocol Module USPL Control of Work Policy USPL Safety Manual USPL Self Audit procedure procedure An effective changeover of shifts involves these steps: Preparation of Shift Handover log by outgoing Shift personnel. USPL. procedure No.: USPL-COW-490-002. Revision Date: 05/01/2020. Effective Date: 06/30/2020. Shift Handover procedure Revision Number: Page: 4 of 10. Face to face (if possible) verbal briefing and review of logs by outgoing and incoming Shift Handover leaders.

7 Verbal communication of Handover information (specific to Shift worker's area of responsibility) between outgoing and incoming Shift workers. Communication of applicable Shift Handover log information to incoming Shift workers by incoming Shift Handover leader. Job site inspection and cross checking of Shift Handover information by incoming Shift Handover leader. Shift Handover Logs Shift Handover logs shall be created to meet the particular needs of each location. An example of a Shift Handover log is included in Appendix 1 and as an Excel file in DRM. Existing Shift Handover logs can be used if modified to also include the subject areas in below: Shift Handover logs shall be prepared by the outgoing Shift Handover leader.

8 Shift Handover logs shall cover the following subject areas at a minimum: If subject area(s) do not apply NA (not applicable). should be noted. Status of emergency equipment / systems Health, Safety, Security, Environmental (HSSE) incidents or issues Simultaneous Operations (SIMOPS). Review of any plant / equipment / process changes initiated during the Shift under the control of a Management of Change (MOC) that must be reviewed by the incoming Shift . Production / operational status of plant including: Status of all isolations, overrides and alarm suppressions in place, , Lock Out/Tag Outs, Pressure Safety Valves blocked in. The permit register is a good reference to meet this requirement. Operational instructions received from supervisor /.

9 Manager Details of any abnormal operation / alternate operating modes USPL. procedure No.: USPL-COW-490-002. Revision Date: 05/01/2020. Effective Date: 06/30/2020. Shift Handover procedure Revision Number: Page: 5 of 10. Significant changes in unit operating mode made during the Shift (including reasons for change). Significant changes in unit operating mode required during the next Shift (including reasons). Equipment availability, , equipment breakdowns, out of service. Current and planned maintenance and construction activity including: List and status of permitted maintenance or construction work continuing across Shift change. Any re-appraisal of site conditions and control measures needed for ongoing work or work to be re-commenced on incoming Shift .

10 Re-appraisal shall take place before incoming Shift begins work. Personnel issues General communications Outgoing and incoming Shift personnel shall sign off on the Shift Handover log. Shift Handover Briefing Time shall be allotted in Shift schedules to allow sufficient overlap of outgoing and incoming Shift Handover leaders to keep from rushing the Shift Handover process. Handover should be held at the workplace in an area with minimum distractions. Handover should be a two way face to face verbal communication with supporting written documentation in the form of Shift Handover logs. Review of permitted activities shall be performed so that permit conditions, risk assessments and control measures are understood.