Transcription of Site Inspection Checklist Event Title | Event Year
1 site Inspection ChecklistEvent Title | Event YearName:Venue 1 Venue 2 Venue 3 Website:Address:Total number of guest rooms in facilityTotal square feet of meeting spaceSeating in largest meeting roomProposal Status (first or second option)Sleeping Rooms BlockedTotal Room NightsPeak Room NightsSleeping room ratesAny (Run of House)Single (1 Bed)Double (2 Beds)SuitesStaff/Volunteer discounted rate (if any)Room rates confirmed for 2021?If not, maximum percent yearly increaseGuest room attrition percentageMeeting spaceMeeting room rental feeExhibit room rental feeResort FeeFood and beverageTotal F&B MinimumPercent service chargeApplicable taxAV and internet costsVenue's offer to Group for this Event [Affiliate Name]
2 Venue ComparisonGeneral venue informationPrepared July 2015 by Amy StarkDirector of Conventions, National Council of Teachers of EnglishSite Inspection ChecklistEvent Title | Event YearTotal number of guest rooms in facilityTotal square feet of meeting spaceSeating in largest meeting roomProposal Status (first or second option)Internet - Guest RoomInternet - Meeting RoomMiscellaneous costsParking (self)Parking (valet)Additional informationWhat is the traveling time and distance between the closest airport to the hotel?Will the hotel offer 1 complimentary room night per 40 sleeping rooms sold?
3 Will the hotel offer free internet in the sleeping rooms to Group's guests?Will the hotel offer a sleeping room upgrade for Group VIPsWill the hotel offer complimentary basic wireless internet in the meeting space?Is the conference rate available three days pre- and post- Event ?Please list any additional concessions or promotions offered to groupAny renovations scheduled before the Event dates?Additional commentsPrepared July 2015 by Amy StarkDirector of Conventions, National Council of Teachers of English
