Special Circumstances Travel (SCT) Guide

1 Defense Travel System June 13, 2018 Special Circumstances Travel (SCT) Guide Defense Travel Management Office Chapter 1: Special Circumstances Travel (Reasons to Travel ) Introduction Special Circumstances Travel Guide , Version , 7/13/18 2 This document is maintained on the DTMO website at Printed copies may be obsolete. Contents CHAPTER 1: Special Circumstances Travel (REASONS TO Travel ) INTRODUCTION 4 CHAPTER 2: SCT TRIP TYPES 5 Travel Authorization Process for Special Circumstances Travel 10 Selecting an Itinerary Type 10 Selecting a Trip Type 10 Information Only Trip Types 13 Preview Trip Screen 14 Dependent Travel 14 Alternate Location Travel 16 Transportation Only Trip Types 18 Per Diem Only Restriction 19 Per Diem Only On Travel Days 20 TDRL Actual Meals 21 Cadets and Midshipmen 24 Congressional Travel 24 CHAPTER 3.

2 PAYMENTS BLOCKED IN AUTHORIZATIONS 25 Blocked Scheduled Partial Payments 25 Blocked Travel Advances 25 CHAPTER 4: ALTERED ALLOWANCES AND EXPENSES 26 No Transportation to Terminals 26 Excess Baggage Limitations 26 CHAPTER 5: REVIEW AND APPROVE 27 Review and Approval of SCT Authorizations 27 Revision History S Special Circumstances Travel Guide , Version , 7/13/18 3 This document is maintained on the DTMO website at Printed copies may be obsolete. Revision History Revision No. Date Authorization Change Description Page, Section 07/31/17 Defense Travel Management Office (DTMO) New Guide All 7/13/18 DTMO 1.

3 Updated screenshots 2. Updated URLs 3. Updated authorization creation All All Chapters 2-4 Chapter 1: Special Circumstances Travel (Reasons to Travel ) Introduction Special Circumstances Travel Guide , Version , 7/13/18 4 This document is maintained on the DTMO website at Printed copies may be obsolete. Chapter 1: Special Circumstances Travel (Reasons to Travel ) Introduction The Joint Travel Regulations (JTR) identifies many different reasons for travelers to conduct official Travel . Each reason to Travel is associated with its own set of transportation and Travel allowances. DTS calls these reasons to Travel trip types.

4 DTS offers the following Trip Types: Routine TDY Open Allotment Arrangements Only Permanent Change of Station (PCS) Permissive Travel House Hunting Invitational Travel Authorization (ITA) ITA Family, Transportation Only ITA Family, Full Reimbursement Special Circumstances Travel (SCT) Note: SCT is a category that contains dozens of additional, lesser used reasons to Travel . Selecting one triggers the system to offer or deny certain Travel or transportation allowances, in accordance with JTR directives. This Guide identifies trip types that are included in the SCT category, and provides guidance for creating an authorization in DTS using those trip types.

5 This Guide assumes you are familiar with basic authorization creation procedures in DTS, and shows how SCT trip types change the authorization creation process. For more information on creating an authorization in DTS, see DTS Guide 2: Authorizations. You should always check your local business rules to ensure that your authorization contains all required substantiating documents and that Travel is organized and conducted in accordance with the organization s requirements. Chapter 2: SCT Trip Types S Special Circumstances Travel Guide , Version , 7/13/18 5 This document is maintained on the DTMO website at Printed copies may be obsolete.

6 Chapter 2: SCT Trip Types SCT trip types facilitate the reporting of uncommon reasons to Travel that the JTR allows. The Authorizing Official (AO) typically determines the traveler s eligibility for routine Travel , whereas medical personnel and other authorities may determine eligibility for other trip types. Routing lists often use conditional routing for these trip types to route documents to the appropriate approving authority. Each trip type includes a printable information page to ensure that the traveler and AO are aware of the specific Circumstances for the trip. Selecting many of these trip types trigger Other Authorizations in DTS.

7 These Other Authorizations cannot be removed manually. DTS will remove them only when the triggering condition is no longer present. You may not remove the default Other Authorizations remarks, but you can edit them. Some of the trip types are fully reimbursable. They use standard DTS Travel , transportation, and per diem functionality. The list below identifies examples of Travel for which standard allowances are available: Family Member Travel Patient Travel Escort and Attendant Travel Interview Travel Travel When Recalled From Leave or When a Ship Has Relocated See Table 2-1 for definitions of the terms used in this chapter.

8 See Table 2-2 for a list of fully reimbursable trip types and their use. NOTE: The JTR has significantly changed the way in which it addresses reasons to Travel , traveler eligibility, and Travel and transportation allowances. Until DTS reflects these new regulations, you must consider the possibility that the trip descriptions and allowances listed in DTS are not accurate. Refer to the JTR paragraph in the corresponding tables to be sure you follow current guidance. Some trip types have regulatory restrictions on reimbursement for transportation and/or per diem. In accordance with existing regulations, DTS enforces required restrictions on allowable per diem, transportation expense reimbursement, use of military air, and Travel to alternate locations.

9 These Travel situations are listed below: Emergency Leave Rest and Recuperation (R&R) and Special R&R Leave Emergency Visitation Travel (EVT) Family Visitation Travel (FVT) Funded Environmental and Morale Leave (FEML) Convalescent Leave Military Dependent School Travel Chapter 2: Reason to Travel Trip Types Special Circumstances Travel Guide , Version , 7/13/18 6 This document is maintained on the DTMO website at Printed copies may be obsolete. Outside Contiguous United States (OCONUS) Department of Defense Education Activity (DoDEA) Student Travel Disciplinary Travel See Table 2-3 for a list of trip types with per diem and transportation restrictions and their use.

10 In addition, some trip types provide useful information about the Travel type, but are typically accomplished using unmodified Routine, Invitational, or Permissive Travel capabilities in DTS. See Table 2-4 for a list of these trip types and their use. The Secondary Selection drop-down list on the Trip Overview screen displays only the trip types that the traveler is eligible to use, based on the traveler's profile. For instance, LABOR ORG REPRESENTATIVE does not appear for military members. Likewise, AMATEUR SPORTS COMP does not appear for civilian employees. CADET-MIDSHIPMEN will only appear for military members with a rank of MC-00.