STAFF REGULATIONS, RULES AND INSTRUCTIONS

1 STAFF regulations , RULES AND INSTRUCTIONS . APPLICABLE TO. OFFICIALS OF THE ORGANISATION. April 2018. TABLE OF CONTENTS. PREAMBLE .. 5. Title I - SCOPE OF APPLICATION AND GENERAL PROVISIONS .. 6. Title II - BASIC PRINCIPLES, RIGHTS AND DUTIES .. 8. INDEPENDENCE AND INTERNATIONAL CHARACTER .. 8. INTEGRITY AND LOYALTY .. 10. TACT AND DISCRETION .. 12. BASIC INDIVIDUAL RIGHTS AND RIGHTS OF ASSOCIATION .. 13. PROTECTION OF OFFICIALS IN THE PERFORMANCE OF THEIR 15. Title III - APPOINTMENT, SELECTION, REASSIGNMENTS, PROMOTIONS AND END OF. APPOINTMENT ..16. SELECTION ..17. TERMS OF APPOINTMENT .. 24. DURATION OF APPOINTMENT .. 26. CATEGORIES AND GRADES, ASSIGNMENT AND REASSIGNMENTS .. 29. EXTERNAL MOBILITY .. 32. Secondment ..35. ENDS OF APPOINTMENT .. 38. RESIGNATION, ABANDONMENT OF FUNCTIONS AND DEATH .. 42. AGE LIMIT .. 43. NON-ACTIVE STATUS .. 44.

2 Sickness ..45. Addresses, etc .. 46. Military service or personal reasons .. 46. Expiry of non-activity .. 47. Title IV - SALARIES, ALLOWANCES AND BENEFITS .. 48. SALARY SCALES .. 48. ALLOWANCES ..51. CHAPTER I GENERAL PROVISION .. 51. CHAPTER II FAMILY ALLOWANCES AND 52. Household 52. Child's Allowance and benefits for a handicapped child .. 53. Dependant's Allowance .. 56. Basic family allowance .. 57. Dependent child supplement .. 61. Supplements for disabled or severely disabled child .. 62. Supplement for disabled and dependent parent .. 64. CHAPTER III - EXPATRIATION 66. CHAPTER IV INSTALLATION ALLOWANCE .. 71. CHAPTER V RENT ALLOWANCE .. 75. CHAPTER VI ACTING ALLOWANCE .. 75. CHAPTER VII LANGUAGE ALLOWANCE .. 76. CHAPTER VIII EDUCATION ALLOWANCE .. 77. STAFF BENEFITS AND GRANTS .. 82. Benefits in case of sickness, maternity, work accident, invalidity or death.

3 82. CHAPTER I GENERAL PROVISIONS RELATING TO THE MEDICAL AND SOCIAL SYSTEM OF THE. ORGANISATION ..82. Section I : Affiliation .. 82. Section II: Maintenance of Entitlement .. 86. Section III: Beneficiaries under the Organisation's Medical and Social system .. 88. Section IV: Period of Cover and Exclusions .. 90. Section V: Claims, fraud and subrogation .. 92. 1. CHAPTER II - SICKNESS AND MATERNITY .. 94. Section I: Health Care 94. Section II: Maintenance of Salary in case of Sickness .. 96. Section III: Special Benefits in case of Maternity or Adoption .. 98. CHAPTER III - INVALIDITY AND DEATH NOT RESULTING FROM A WORK ACCIDENT OR. OCCUPATIONAL DISEASE .. 99. Section I: Invalidity Pension and Annuity .. 99. Section II: Capital Payments on Death or Invalidity .. 100. CHAPTER IV - WORK ACCIDENTS AND OCCUPATIONAL DISEASE .. 101. Section I: Definition.

4 101. Section II: Expenses for Medical Cover and Maintenance of Remuneration .. 102. Section III: Invalidity or Death .. 103. CHAPTER V - FINANCING OF THE SOCIAL AND MEDICAL SYSTEM .. 105. CHAPTER VI - SUPERVISORY BOARD .. 107. CHAPTER VII - TRANSITIONAL 108. Section I: 108. Section II: Former Officials and Duly Qualified Claimants .. 111. CHAPTER VIII - ENTRY INTO FORCE .. 114. Pension Scheme .. 115. Provident Fund .. 116. Statutory Travels and Missions .. 116. Statutory 116. Travel Expenses .. 118. Excess Luggage .. 120. Air Travel .. 121. Rail 121. Travel by private 122. Terminal charges .. 122. 122. Missions .. 123. Daily Subsistence Allowance .. 124. Limitations of Reimbursements .. 135. Advances, Loans and Financial 136. Advances .. 136. Loans .. 137. Financial Assistance .. 138. Currency Advances .. 138. Entertainment Allowance .. 138.

5 Indemnity for Loss of Employment .. 139. Claims .. 142. Subrogation .. 143. TRANSFER AND CURRENCY OF PAYMENT OF EMOLUMENTS .. 144. 144. ADJUSTMENT OF EMOLUMENTS .. 145. Title V - GENERAL OBLIGATIONS .. 146. WORKING CONDITIONS .. 146. Working hours .. 146. 150. Night work .. 153. Public holidays .. 153. Annual 154. Home 155. Sick leave .. 157. Therapeutic half-time .. 158. Uncertified sick leave .. 158. Certified sick leave .. 158. Expiry of sick leave .. 159. Benefits .. 160. Medical 160. Dispensation from Service on Health Grounds .. 160. 2. Military service leave .. 161. Parental leave .. 161. Exceptional paid leave .. 164. Unpaid leave for private 165. Unpaid training 166. Special 167. DISCIPLINE AND CIVIL LIABILITY .. 168. DISPUTES .. 170. REPRESENTATION OF THE 178. FINAL PROVISIONS .. 182. ANNEX I - RULES ON THE REMUNERATION ADJUSTMENT PROCEDURE OF THE CO-ORDINATED.

6 ORGANISATIONS .. 183. ANNEX I bis - METHOD OF ADJUSTMENT FOR THE ALLOWANCES/SUPPLEMENTS EXPRESSED IN. ABSOLUTE VALUE .. 198. ANNEX II - NOTES ON THE STAFF regulations .. 203. ANNEX III - RESOLUTION OF THE COUNCIL ON THE STATUTE AND OPERATION OF THE. ADMINISTRATIVE TRIBUNAL .. 204. ANNEX IV - TERMS OF REFERENCE OF THE HEALTH, SAFETY AND WORKING CONDITIONS. SUB-COMMITTEE (HSWCSC) .. 215. ANNEX V TRANSITIONAL PROVISION RELATING TO THE EDUCATION ALLOWANCE 217. ANNEX VI - RULES AND INSTRUCTIONS OF THE STAFF PROVIDENT FUND OF THE. ORGANISATION .. 218. ANNEX VII - RULES APPLICABLE TO OFFICIALS SERVING IN TOKYO .. 227. ANNEX VIII - RULES APPLICABLE TO OFFICIALS SERVING IN WASHINGTON .. 228. ANNEX IX - RULES APPLICABLE TO OFFICIALS SERVING IN 229. ANNEX X - PENSION SCHEME RULES .. 230. ANNEX X bis RULES OF THE NEW PENSION SCHEME "NPS" .. 310. ANNEX XI - RULES APPLICABLE TO OFFICIALS SERVING IN CENTRAL AND EASTERN.

7 EUROPEAN COUNTRIES .. 369. ANNEX XII - DECISIONS OF THE SECRETARY-GENERAL ON THE PRINCIPLES GOVERNING. COMPUTERISED PERSONAL DATA PROCESSING AND ON THE COMMISSION FOR. COMPUTERISED INFORMATION AND PRIVACY .. 370. ANNEX XIII - regulations CONCERNING THE CO-ORDINATION SYSTEM .. 378. ANNEX XIV - COVER FOR HEALTH CARE EXPENSES UNDER REGULATION 17 a) .. 383. ANNEX XV - CONTRIBUTION RATES APPLICABLE TO AFFILIATES TO THE MEDICAL AND. SOCIAL SYSTEM .. 402. ANNEX XVI - DECISION OF THE SECRETARY-GENERAL ON MEDIATION .. 403. ANNEX XVII - DISTINCTION BETWEEN DOCTORS .. 407. ANNEX XVIII - SPECIAL LEAVE .. 408. ANNEX XIX - RENT ALLOWANCE .. 411. 3. ANNEX XX - DECISION OF THE SECRETARY-GENERAL CONCERNING THE POLICY TO PREVENT. AND combat 413. ANNEX XXI - VOLUNTARY EARLY RETIREMENT STATUS FOR MAINTENANCE STAFF .. 416. ANNEX XXII - DECISION OF THE SECRETARY-GENERAL ON THE INTELLECTUAL PROPERTY.

8 RIGHTS .. 419. ANNEX XXIII - RULES APPLICABLE TO OFFICIALS SERVING OUTSIDE THE HEADQUARTERS420. OTHER ELEMENTS OF REMUNERATION .. 429. RENT ALLOWANCE TABLE .. 429. ANNEX XXIV DECISION OF THE SECRETARY-GENERAL ON TELEWORKING .. 430. ANNEX XXV DECISION OF THE SECRETARY-GENERAL CONCERNING THE INVESTIGATION. PROCEDURE WITHIN THE ORGANISATION .. 435. ANNEX XXVI DECISION OF THE SECRETARY-GENERAL ON PERFORMANCE MANAGEMENT. PROCEDURES .. 439. 4. STAFF regulations , RULES AND INSTRUCTIONS . PREAMBLE. regulations . The STAFF regulations set out the fundamental conditions of service, namely the duties and obligations as well as the basic rights of the STAFF of the Organisation, as approved by the Council in conformity with Article of the Convention on the Organisation for Economic Co-operation and Development. They set forth the broad principles of STAFF policy which is designed to enable officials wherever possible to make a career within the Organisation.

9 The means for implementing the regulations shall be determined by RULES and INSTRUCTIONS of the Secretary- General, which will require approval by the Council in the cases specified in the regulations . Instruction 100/1 The STAFF INSTRUCTIONS set out conditions of service not specified in the STAFF regulations or RULES ; they lay down certain RULES of application of the STAFF regulations and RULES and procedures of STAFF management and indicate certain STAFF policies that the Secretary-General has decided to follow. 100/2 a) In the STAFF regulations , RULES and INSTRUCTIONS , references to officials apply equally to men and women except when it is clear from the context that they are intended to apply only to men or only to women. b) In order to promote gender equality, officials are encouraged to: i) take into account the person's gender when addressing or referring to him or her and; ii) use the relevant feminine or masculine form of titles or functions where such a form exists.

10 5. Title I - SCOPE OF APPLICATION AND. GENERAL PROVISIONS. REGULATION 1. a) These regulations shall apply to all persons employed by the Organisation whose letter of appointment states that they are officials of the Organisation (hereinafter officials ). b) Subject to approval by the Council, the Secretary-General may adapt these regulations in their application to any officials serving elsewhere than at the headquarters of the Organisation. c) These regulations shall not apply to other categories of STAFF employed by the Organisation except to the extent determined by the Council. Last update: January 2011. INSTRUCTIONS 101/1 The powers vested in the Secretary-General by the provisions of Article of the Convention on the Organisation for Economic Co-operation and Development, or by the provisions of the STAFF regulations , RULES and INSTRUCTIONS , may be exercised by a Deputy Secretary-General designated by the Secretary-General.