Standard Operating Procedure (SOP) Water …

1 Standard Operating Procedure (SOP) Water system Name _____Small system Template for Standard Operating procedures - ver. July 2009A self assistance tool developed by NY Rural Water Assoc. and the NY State Department of HealthPage 1 of 13 General system InformationPWS NamePWSID# NY _____SOPs Prepared byDate preparedSOPs Updated byDate UpdatedStreet address ofsystemNumber ofserviceconnectionsTownNumber ofpeople servedZip codeSource type(GW, SW,GWUDI)CountyTotal sourcecapacity (gpm)CommentsSystem NotesTips on Using this SOP TemplateThis SOP template is available in MS Word format (doc) or in Portable Document Format (pdf) The MS Word template entry spaces will expand as needed to accept your information. The MS Word template can be easily modified with added rows to meet your needs. The PDF format is not easily modified, but can be printed with the Adobe Reader software, available free this SOP template in MS Word (instructions work for MS Word 2003 and older) To delete a row, place the cursor in the row you want to delete.

2 From the pull-down menu at the top of the page select: Table Delete Rows. To add a row, place the cursor in the row below where you want a new row, then select: Table Insert Rowor place the cursor in the last field of the table (bottom-right) and hit the tab key. To delete an unneeded table, highlight the entire table and hit - Delete To add a whole new table, locate your cursor where you want it added. From the pull-down menu at the top of the page select:Table Insert Table enter the number of columns and rows you need - Choose OK. Alternately, you can cut and paste anexisting table at this location and then modify it as needed. Post your completed template or individual pages where convenient to use and accessible to all operators. Update the template when needed for new equipment, changes in system operation, contact info, etc. Consider laminating pages that are posted in humid areas or around SOPs will help provide consistent, effective practices by system operators and allow unfamiliar operators to provide help ifneeded.

3 The SOPs may not cover all regulatory requirements of the State Sanitary Code (10 NYCRR SubPart 5-1) and should not berelied on for this Operating Procedure (SOP) Water system Name _____Small system Template for Standard Operating procedures - ver. July 2009A self assistance tool developed by NY Rural Water Assoc. and the NY State Department of HealthPage 2 of 13 Contact InformationNamePrimary PhoneNumberEmergencyPhone NumberEmailOwnerOwners Rep orManagerOperator inChargeAssistant OperatorHealth DeptContactHealth Dept AfterHoursWater Testing LabWater Testing LabChlorine SupplierChemical SupplierEquipment VendorEquipment VendorPump SupplierPlumberExcavatorElectricianPower CompanyWater HaulerEngineerNYRWA CircuitRiderNYSDEC 24/7 SpillReporting Hotline(800) 457-7362 SEMO 24/7 Emergency(518) 292-2200 Standard Operating Procedure (SOP) Water system Name _____Small system Template for Standard Operating procedures - ver. July 2009A self assistance tool developed by NY Rural Water Assoc.

4 And the NY State Department of HealthPage 3 of 13 Sources Groundwater and GWUDIS ource Name and LocationWelltype,spring,or othersourceWell depth (ft)Safe yield(gpm)Pump rate(gpm)Pump setdepth (ft)Pump Make,Model & HPSourceuse(primary,auxiliary,emerg.)Sys tem PumpsPump Name, LocationPump Make,Model & HPPumpRate(gpm)Comments (pump control method, etc.) Standard Operating Procedure (SOP) Water system Name _____Small system Template for Standard Operating procedures - ver. July 2009A self assistance tool developed by NY Rural Water Assoc. and the NY State Department of HealthPage 4 of 13 Treatment - Liquid Chlorine (hypochlorite)Undiluted strength(5%, , etc.)Target chlorine residualat entry point to system (ppm)Day tank capacity(gal)Chlorine to watermix ratioPump make and modelMaximum pump rate(gpm or gph)Day tank fillinginstructionsTypical pump speedand stroke settingsMSDSMSDS sheet posted where chemical is stored and used and copy is attached hereChemical suppliername and contactinformationCommentsStandard Operating Procedure (SOP) Water system Name _____Small system Template for Standard Operating procedures - ver.

5 July 2009A self assistance tool developed by NY Rural Water Assoc. and the NY State Department of HealthPage 5 of 13 StorageStorage Tank Name,LocationPressure orAtmosphericStorage(gal)Comments ( Operating levels, cleaningmethods, frequency, etc.) Operating PressuresLowHighCommentsSystem pressuresettings (psi)Distribution SystemType of PipeDistribution mainsize(s)Service connectionshut-off locationsNumber of mainvalvesValve Name or #LocationShuts off what areaStandard Operating Procedure (SOP) Water system Name _____Small system Template for Standard Operating procedures - ver. July 2009A self assistance tool developed by NY Rural Water Assoc. and the NY State Department of HealthPage 6 of 13 Sample SitesDescriptionLocation/Address/Residen t NameChlorineTotalColiformDisinfectionByp roductsLead &CopperOtherRaw Water " "Entry Point " "DistributionBack-Up PowerOnsite Generator -make, model,elec capacity, fueltype, fuel storageOffsite Generator -capacity, source,contact info,transportationPower Transfer -transfer switch type,location, step by stepproceduresExercise scheduleand proceduresStandard Operating Procedure (SOP) Water system Name _____Small system Template for Standard Operating procedures - ver.

6 July 2009A self assistance tool developed by NY Rural Water Assoc. and the NY State Department of HealthPage 7 of 13 Treatment - Other Chemical ( corrosion control)Chemical nameCommercial productstrength (pH, %, etc.)Reason for useTarget residual andsample locationDay tank capacity(gal)Day tank mix ratioPump make andmodelMaximum pump rate(gpm or gph)Day tank fillinginstructionsTypical pump speedand stroke settingsMSDSMSDS sheet posted where chemical is stored and used and copy is attached hereChemicalsupplier nameand contactinformationCommentsStandard Operating Procedure (SOP) Water system Name _____Small system Template for Standard Operating procedures - ver. July 2009A self assistance tool developed by NY Rural Water Assoc. and the NY State Department of HealthPage 8 of 13 Treatment - Ultraviolet DisinfectionMake and ModelDesign flow rate(gpm)Target intensitymeter reading (%)Quartz sleevecleaning frequencySpare parts available( quartz sleeve,bulb, and o-rings)Describe cleaning &bulb replacementproceduresService name andcontact informationCommentsStandard Operating Procedure (SOP) Water system Name _____Small system Template for Standard Operating procedures - ver.

7 July 2009A self assistance tool developed by NY Rural Water Assoc. and the NY State Department of HealthPage 9 of 13 Treatment - Other ( cartridge filtration, softening, etc.)TreatmentdescriptionDesign flowrate (gpm)Describemaintenance, partsreplacement andbackwashproceduresService name andcontact informationCommentsStandard Operating Procedure (SOP)Tasks CalendarSmall system Template for Standard Operating procedures - ver. July 2009A self assistance tool developed by NY Rural Water Assoc. and the NY State Department of HealthPage 10 of 13 PWS Name:Schedule for Daily Tasks:TaskNotesCollect entry point free chlorineresidual sample and record onmonthly operation reportThe free chlorine residual should be at least ___ mg/l at theentry point to the chlorine day tank,record amount used, and refillas neededWhen the level in the chlorine day tank is down to ___ galsadd ___ qts/gals of ____ % chlorine and ___ gals of chlorine feed pump(s)Confirm chemical is pumping correctly and there are no airbubbles trapped in the feed line, Water plant meterreadings & calculate total dailyproductionAverage day demand in summer is _____ gals per day(gpd) and in winter is _____ gpd.

8 If demands are higherthan this for more than three days, there may be a pump run times andstart cyclesPumps normally run _____ hours per day in the summerand _____ hours per day in the a general securitycheckInspect windows, doors, hatches, screens, well caps,fences, gates, lighting, locks, and alarms. Check if locked orset, look for tampering or other chemical samplesas neededThe measured amount of _____ should be atleast ___ mg/l at this sample measured amount of _____ should be atleast ___ mg/l at this sample measured pH should be within range _____ atthis sample location _____Check other chemical day tank,record amount used, and refillas neededWhen the level in the _____ day tank is down to___ gals add ___ qts/gals chemical and ___ gals of other chemical feedpump(s)Confirm chemical is pumping correctly and there are no airbubbles trapped in the feed line, and record Water levelsin storage tanksThe storage tank normally operates between ____ - ____feet of other treatmentprocesses such as cartridgefilters or softenersCartridge filters need to be changed when the head loss isgreater than ____ psi.

9 Recharge softener with salt Operating Procedure (SOP)Tasks CalendarSmall system Template for Standard Operating procedures - ver. July 2009A self assistance tool developed by NY Rural Water Assoc. and the NY State Department of HealthPage 11 of 13 PWS Name:Schedule of Tasks for the Year: Place an x in each month that the task is required or planned to be performed, then enter the date or a when task is previous month soperation report to DOHby the 10thMonthlyCheck distribution systemchlorine residual__ times perMonthCollect Total ColiformSample(s)QuarterlyExercise emergencygenerator for 30 minutesunder full load conditionsand check all fluid and fuellevelsMonthlyInspect wellheads,controls, seals, vent tank overflow, ventscreens, and hatchesMonthlyInspect chemical feedpump(s), seals, tubing,injection points pumps, motors,blowers, and allmoving/rotatingequipmentQuarterlyInsp ect all pump housewater lines, gaskets andfittings for corrosion andleaksQuarterlyStandard Operating Procedure (SOP)Tasks CalendarSmall system Template for Standard Operating procedures - ver.

10 July 2009A self assistance tool developed by NY Rural Water Assoc. and the NY State Department of HealthPage 12 of 13 PWS Name:Schedule of Tasks for the Year: Place an x in each month that the task is required or planned to be performed, then enter the date or a when task is and inspectchemical solution tanksQuarterlyCalibrate chemical feedpumpsQuarterlyReview the attached DOHsupplied samplingrequirements chart, andcollect any that are dueQuarterlyFlush dead end lines indistribution system____ timesper yearFlush distribution systemusing unidirectionalflushing plan and exerciseall valves1-2 timesper yearPrepare and distributeAnnual Water QualityReport (AWQR) toConsumersAnnualSubmit AWQR to HealthDept and DEC, includecertification that AWQRwas delivered toconsumersAnnualUpdate emergency planand emergency contactinformation, provideupdate info to Health DeptAnnualStandard Operating Procedure (SOP)Tasks CalendarSmall system Template for Standard Operating procedures - ver.