STATE REQUIREMENTS HELPFUL WEBSITES - UTCA, Inc.

1 The following is a table which lists states requiring employers to provide employees who have separated from employment, with certain notices and/or documentation regarding their right to file a claim and the availability of unemployment benefits. This list applies only to Separation Notifications and does not address other REQUIREMENTS , such as those under the Worker Adjustment and Retraining Notification Act (WARN), or posting REQUIREMENTS pertaining to UI coverage at the worksite or locations. STATE HELPFUL REQUIREMENTS . WEBSITES . ALABAMA No specific notification requirement. ALASKA No specific notification requirement. ARIZONA No specific notification requirement. ARKANSAS No specific notification requirement. CALIFORNIA Employers are required to give separating _ (Employer employees For Your Benefit - California's Handbook) Programs for the Unemployed (DE 2320). Found at For additional information on your posting REQUIREMENTS , visit the California Tax Service Center Web site at COLORADO No specific notification requirement.

2 CONNECTICUT Employers are required to give employees UC- 61 at the time of separation. DELAWARE No specific notification requirement. /unemployment/forms/pdf08/e mpl-hbk-webversion- Employer Handbook FLORIDA No specific notification requirement..aspx?file=uct_ehb Employer Handbook. GEORGIA Georgia law requires that the employee be furnished a separation notice that contains detailed reasons for the employee's separation. The separation notice should be delivered in person on the last day of work or, if the employee is not available, should be mailed to 1 the last known address. A copy of the Department's official Separation Notice, DOL- 800, may be downloaded from the department's web site or copies may be obtained from any Georgia Department of Labor Career Center HAWAII No specific notification requirement. /HANDBOOK-FOR- EMPLOYERS-2007- Employer Handbook IDAHO No specific notification requirement. ILLINOIS When workers are laid off for a period of seven s/ (7) days or more, or are separated from the payroll for any reason, employers are required What Every Worker Should to provide them with a copy of the publication Know About Unemployment What Every Worker Should Know About Insurance Unemployment Insurance.

3 If it is not practical to provide copies at the work site, the publication should be mailed to employees' last known address within five (5) calendar days of separation. INDIANA No specific notification requirement. m Employer Handbook IOWA No specific notification requirement. ui/ Employer Handbook KANSAS No specific notification requirement. Employer Handbook KENTUCKY No specific notification requirement. Employer Handbook LOUISIANA Whenever a worker is separated from his ads/ employment permanently, or for an indefinite period, or for an expected duration of seven (7). or more days, under conditions which may disqualify him for benefits pursuant to the provision of R. S. 23:1601, his employer shall within 72 hours after such separation, give him, or if such delivery is impossible or impracticable, mail to his last known address a "Separation Notice Alleging Disqualification". (Form LWC 77), on which the employer has entered the required information.

4 Within the same period of time, the employer shall send a 2 copy of such separation notice, certified by himself or his duly authorized agent, to the Administrator ( STATE Agency). MAINE When you separate a worker because of lack of work, you may complete the employer's portion n=1 of a Separation Information and Claim Form . (Me. ) and issue it to the worker to complete the claimant's portion before mailing it to an Unemployment Compensation Claim Center. The worker should mail the form as soon as he is issued the Separation Information and Claim Form . Separation Information and Claim Forms may be obtained by calling (207). 621-5100. If the worker files a claim online or by telephone, you will be mailed a Request for Separation/Wage Information form (Me. B- 1DP). The form is due within 10 days of the date mailed. The Separation Information and Claim Form . is not to be used when a worker is discharged . or has Voluntarily Quit.

5 A separate Request for Separation/Wage Information form (Me. B-1DP) will be mailed to you for completion and to be returned to the UC Claims Center. The form may advise you of the date that a Fact Finding interview will be held in order to gather information regarding the claimant's separation. The form is due within 10 days of the date mailed MARYLAND No specific separation notice requirement. loyment/ f MASSACHUSETTS Employers must give all employees who are s/ separated from work for seven (7) or more days a copy of the pamphlet "How to File for How to File for UI Benefits Unemployment Insurance Benefits " (Form 0590-A). MICHIGAN , Rule R of the Michigan Administrative 1607,7-118-1360---, Code requires that a completed copy of the Forms UNEMPLOYMENT COMPEN-SATION. NOTICE TO EMPLOYEE (UIA 1711), or an equivalent written notice, be given to each employee before, or when, he/she is separated from employment. MINNESOTA No specific notice requirement.

6 3 MISSISSIPPI No specific notice requirement. MISSOURI No specific notice requirement. MONTANA No specific notice requirement. NEBRASKA No specific notice requirement. NEVADA Employers must provide Form NUCS-4139 to each worker who is laid off or otherwise Form 4139 separated from employment. NEW HAMPSHIRE No specific notice requirement. NEW JERSEY Employers must issue Form BC-10, orms_pdfs/ Instructions For Claiming Unemployment Employer Handbook Benefits, to all employees separated for seven (7) days or more. The BC-10 provides the Division of Unemployment Insurance with the correct name, address, and New Jersey Employer Identification Number of the separating employer. This information facilitates claims processing. Contact the Bureau of Program Services and Standards at (609) 292-2347 for supplies of this form, or you may download the form from NEW MEXICO No specific notice requirement. Employer handbook. NEW YORK An employer must give written notice to any employee who goes off the payroll, regardless Employer Handbook.

7 Of the reason for separation or whether it is a temporary or permanent separation. This notice must be provided on a form furnished or approved by the Department of Labor and must include: (1) the employer's name, (2) the New York STATE Employer Registration Number, (3). the mailing address where payroll records are kept and (4) a statement instructing the employee when filing a claim to provide the information on the form to the unemployment insurance Claims Center. An employer may request a supply of the Department's form IA. , Record of Employment (call (518) 485- 8589), or request approval of an equivalent form from the Liability and Determination Section. NORTH No specific notice requirement. CAROLINA. 4 NORTH DAKOTA No specific notice requirement. OHIO No specific notice requirement. OKLAHOMA No specific notice requirement. OREGON No specific notice requirement. PENNSYLVANIA No specific notice requirement. RHODE ISLAND No specific notice requirement.

8 SOUTH CAROLINA No specific notice requirement. SOUTH DAKOTA No specific notice requirement. TENNESSEE Within 24 hours of the time of separation, you wfd/Employers/forms/LB- are required by Rule of the Tennessee Employment Security Law, to Form LB-0489 provide the employee with an LB-0489, properly executed, giving the reasons for separation. If you subsequently receive a request for the same information on LB-0810, please give complete information in your response. TEXAS No specific notice requirement. UTAH No specific notice requirement. VERMONT No specific notice requirement. VIRGINIA No specific notice requirement. WASHINGTON No specific notice requirement. WEST VIRGINIA No specific notice requirement. ogos/Employer%20 Handbook%. Employer Handbook WISCONSIN No specific notice requirement. ublications/ Employer Handbook WYOMING No specific notice requirement. NOTICE: Some states requiring a Separation Notice be issued to employees have some penalty ( back- dating the claim to the date of separation, if approved), associated with failure to provide such notice.

9 Kindly refer to the website addresses above for more specific information in this regard. 5