Suggested Improvements. - United States Army

1 USACC Pamphlet 145-4 1 April 2020 i Chief of Staff G-1, ATTN: ATCC-PAS. Supplementation of this pamphlet is prohibited. Suggested Improvements. Users are invited to send comments and Suggested improvements on DA Form 2028 (Recommended Changes to Publications and Blank Forms) directly to HQ, USACC, ATTN: ATCC-xx, Fort Knox, KY 40121-5123. Distribution. Distribution of this regulation is intended for headquarters army Cadet command (HQ, USACC) and its subordinate units. Distribution is in electronic format only. Summary of Change USACC Pamphlet 145-4 Enrollment, Retention, and Disenrollment Criteria, Policy and Procedures o This publication is a major revision and reorganization and supersedes CC PAM 145-4, dated 09/12/11.

2 The chapters are aligned with the lifecycle of a Cadet beginning with entry and ending with disenrollment of commission. o Corrects organizational names and structure designations. o Deletes redundant information that is specified in army Regulations. o Updates reference publications and makes administrative changes throughout. o Requires PMS to consult with USACC command surgeon prior to placing a Cadet on LOA o Figures 8-1 thru 8-6 Adds PMS Checklist for Disenrollment procedures, Board of Investigation administrative procedures and scripts for boards with and without Recorders. o Adds new policy changes army Directive 2018-12 (New Policy Regarding Waivers for Appointment and Enlistment Applicants), dated 30 July 2018 o Adds Delegation of Authority to USACC for Cadet Medical Waivers and Medical Disqualifications.

3 IAW ASA (M&RA) Memo, 21 April 2016. o Adds army Directive 2016-34 (Processing Religious Accommodation Requests Requiring a Waiver to army Uniform or Grooming Policies) o Adds army Directive 2018-19 (Approval, Disapproval, and Elevation of Requests for Religious Accommodation) ii USACC Pamphlet 145-4 1 April 2020 Contents Chapter 1 - Introduction .. 7 1-1. Purpose .. 7 1-2. References .. 7 1-3. Explanation of Terms .. 7 1-4. Responsibilities .. 7 Chapter 2 Participating Students and Program Entry .. 8 Section I, Participating Students (Not Cadets) .. 8 2-1. General .. 8 2-2. Auditing Students .. 9 2-3. Conditional Students .. 9 2-4. Foreign Students (Alien - Non-Immigrant / Immigrant).

4 11 2-5. Ineligible Students .. 12 2-6. Ineligible student unless waiver is granted .. 13 Section II, SROTC Program Entry Options .. 15 2-7. General .. 15 2-8. Progression .. 15 2-9. Alternative Entry Option (AEO) .. 15 2-10. Simultaneous Membership Program (SMP) .. 16 2-11. Members and Former Members of the Armed Services .. 17 2-12. Green to Gold (G2G) Program .. 20 Chapter 3 Eligibility for Enrollment in the SROTC Program .. 21 Section I, Non-Scholarship Basic Course Enrollment Responsibilities .. 21 3-1. General .. 21 3-2. PMS Responsibilities .. 21 3-3. Enrollment Eligibility Officer (EEO) Responsibilities .. 21 3-4. Student Responsibilities .. 22 Section II, Non-Scholarship Basic Course Enrollment Eligibility Requirements.

5 23 3-5. General .. 23 3-6. Academic Status .. 23 3-7. Age .. 23 3-8. Character .. 23 3-9. Citizenship .. 24 3-10. Dependents .. 24 3-11. Medical Qualification .. 25 3-12. English Language Aptitude .. 25 Chapter 4 Waiver Requests for Contracting/Retention .. 26 Section I Waiver Requests .. 26 4-1. General .. 26 Section II, Waiver Request Preparation/Processing .. 27 4-2. General .. 27 4-3. Preparation .. 27 4-4. Cadet Action Request (SROTC USACC Form 131-R) .. 27 4-5. Transcripts .. 28 4-6. Planned Academic Worksheet Program (USACC Form 104-R) .. 28 USACC Pamphlet 145-4 1 April 2020 iii 4-7. DD Form 214 .. 29 4-8. SMP Documentation .. 29 Section III Waiver Types .. 29 4-9.

6 Civil Convictions or Adverse Adjudication Dispositions .. 29 4-10. Self-Admitted Use of Drugs and/or Chemical Substances .. 31 4-11. Age Waivers for Non-Scholarship Cadets .. 31 4-12. Reenlistment Code Waivers .. 32 4-13. Dependency Waivers .. 32 4-14. Medical Waivers and Medical Determinations .. 33 4-15. Religious Accommodation Request .. 34 4-16. Tattoo, branding, and body mutilation policy .. 36 4-17. After-the-fact Waiver Request .. 37 4-18. Reconsideration of Disapproved Waiver Requests .. 37 Chapter 5 Contracting .. 37 Section I Contracting Responsibilities .. 37 5-1. General .. 37 5-2. PMS Responsibilities .. 37 5-3. EEO Responsibilities .. 38 5-4. Student Responsibilities.

7 39 5-5. Non-Scholarship Cadets .. 40 5-6. Scholarship Cadets .. 40 5-7. DD Form 4 .. 41 Section II, Contracting Eligibility Requirements .. 41 5-8. General .. 41 5-9. Officer Potential .. 41 5-10. Student Commitment .. 42 5-11. Credit/Satisfaction of the Basic Course in Order to Contract in the SROTC Advance Course .. 42 5-12. Academic Status .. 42 5-13. Age .. 44 5-14. Character .. 44 5-15. Civil Convictions or Adverse Adjudication or Disposition .. 45 5-16. Current or Prior Military Service (To include Officer Producing Programs) .. 46 5-17. Citizenship .. 47 5-18. Dependents .. 48 5-19. Medical Qualifications .. 48 5-20. Weight/Body Fat Standards .. 49 5-21. Physical Fitness Testing.

8 49 5-22. English Language Aptitude .. 49 Section III Medical and Dental screening .. 49 5-23. Responsibilities for Medical Qualification .. 49 5-24. Medical Examinations .. 51 5-25. Medical Examination Forms (Reports) .. 52 5-26. Review of Medical Examinations .. 52 5-27. Valid Periods of Medical Examinations .. 53 5-28. Dental Exam Requirements .. 54 iv USACC Pamphlet 145-4 1 April 2020 Section IV, Other Contracting Options .. 54 5-29. Senior Military College (SMC) Students .. 54 Section V, Contract Counseling Requirements .. 55 5-30. Scholarship Cadets .. 55 5-31. Non-Scholarship Contracted Cadets .. 56 5-32. Other Counseling Requirements .. 57 Chapter 6 Retention Procedures.

9 58 Section I, Responsibilities .. 58 6-1. General.. 58 6-2. PMS Responsibilities .. 58 6-3. Cadet Responsibilities .. 59 6-4. Leave of Absence (LOA) General .. 59 6-5. Probation .. 62 6-6. Administrative Suspension .. 64 6-7. Termination of Scholarship with Retention as Non-Scholarship Cadet .. 66 6-8. Non-Scholarship Extension of Subsistence Allowance .. 67 Section II, Retention Disqualifications .. 68 6-9. General .. 68 6-10. Academic Standards .. 68 6-11. Use of Drugs and/or Chemical Substances .. 69 6-12. Civil Conviction or Adverse Adjudication/Disposition .. 69 6-13. Medical .. 70 6-14. Conscientious Objector .. 70 Section III, Completion Cadet Program .. 71 6-15. Completion Cadet Program.

10 71 6-16. Administration of the Completion Cadet Program .. 71 Chapter 7 Health Benefits and Cadet Liability Coverage .. 73 7-1. General .. 73 7-2. Basic Policy .. 73 7-3. Department of Labor (DOL) Claims .. 74 7-4. Department of Veterans' Affairs (VA) Claims .. 76 Chapter 8 Disenrollment Procedures .. 77 8-1. General .. 77 8-2. PMS Actions When Disenrollment is Required .. 78 8-3. Appointment of Board .. 80 8-4. Actions Taken Prior To Board .. 81 8-5. Board Proceedings .. 82 8-6. Report of Proceedings .. 84 8-7. Appointing Authority Actions after Receiving Report of Proceedings .. 86 8-8. Processing Completed Disenrollment Board Actions .. 87 8-9. Waiver of Board 88 8-10.