Summer Camp Parent Guide - gssc.us

1 Summer Camp Parent Guide We find that our campers are most comfortable and successful at camp when they know what is expected of them. We ask that parents discuss our policies with campers prior to attending camp and that both campers and parents agree to comply. Tax ID # - 112164434. information Contact Us Camp Edey in Bayport - Surrounded by 95 acres of Camp Edey & All Camp Correspondence wetland preserve, offers girls the opportunity to enjoy 1500 Lakeview Ave. Bayport, NY 11705 their Summer vacation while having fun and meeting Office: (631) 472-1625 Fax: (631) 472-8199. new friends. Health Supervisor: (631) 868-7103. Camp Sobaco in Yaphank - Home to our Discovery Camp Sobaco - Open First Day of Summer Camp World STEM Center and nestled on 34 acres of pine 229 German Blvd. Yaphank, NY 11980. barrens, offers the opportunity for both girls and boys to Office/ Health Supr: (631) 924-6433 Fax (631) 924-3547.

2 Enjoy a well-rounded camp program. Girl Scout Main Office Need Directions? 442 Moreland Rd. Commack, NY 11725. Office: (631) 543-6622 Fax: (631) 543-9005. Registration & Payments Girl Scouts of Suffolk County wants every child to have Transportation the chance to enjoy fresh air and sunshine at camp. No Bus transportation is available for an additional fee of child should be left inside this Summer ! $50 per week. Bus pick-up and drop-off schedules will be Not a member? Not a problem! A $40 required posted online at Please check the membership fee for all campers is all it takes. schedule prior to your week's session in the event of any Fee does not apply to registered Girl Scouts. changes. We require that a responsible adult check your child both on and off the bus. Please allow a 15-minute Worried about the cost of camp? We offer multi-week grace period on the schedule.

3 Directions to stops will be and sibling discounts with a friendly payment schedule. posted online. ID is required when picking up your child. We also have several financial aid opportunities for qualified families. Pick-Up / Drop-Off All you need is a $50 deposit per week to reserve your A day at camp runs from 9am - 4:30pm. When picking spot. All deposits are non-refundable. Amenities such as up or dropping off at a camp location, parents will be swimming and horseback riding also require a deposit - given a 15 minute grace period. This does not apply to they're popular and fill up quickly. bus stops. Campers picked up at camp after 4:45pm will incur a $15 fee for every 15 minutes or portion thereof Easy Payment Plan - Your balance will be conveniently until picked up. Payments for late pickup will be charged and automatically debited from the credit card on file automatically to the credit card on file.

4 On the Due Date, which is 14 days before the start of a weekly session. You may pay toward you balance at Before & After Care is available at Camp Edey in Bayport any time before the Due Date. only and costs $50/week. Campers attending Before &. After Care may be dropped off at Camp Edey no earlier Refund Policy than 8am and picked up no later than 6pm. Campers picked up after 6pm will incur a $15 fee for every 15. All deposits are non-refundable. Requests for refunds minutes or portion thereof until picked up. Payments for must be made in writing through our online form at late pickup will be charged automatically to the credit card on file. Refund requests for medical reasons must be made prior When dropping off or picking up your child, please be to session start, verified in writing by a physician, and sure to check in or check out your child.

5 No child will be constitute a minimum of 5 consecutive days missed. permitted to enter or leave without an appropriate escort. Refunds are not considered for no-shows, campers who If you are making any changes to your child's regular voluntarily withdraw, those removed from camp for any transportation schedule, you must email reason, or for requests made after the last day of the to alert staff. ID is required when picking up your child. camp season. Requests to transfer sessions must be made in writing CAMPER TIP. through our online form and require a $15 session Send your camper a sweet treat transfer fee. Missed days will not be prorated. with our all-new Camper-gram! GSSC's Summer Camp Parent Guide 2018 Page 1 of 3. Clothing & Gear Health Keep you camper comfortable! Our camps adhere carefully to the County Health Each Morning Before Leaving: Department, Girl Scouts of the USA and American Camp Association health and safety guidelines.

6 A Health Apply sunscreen Supervisor is on staff at all times. Apply insect repellent containing DEET (no more than 30%). Send Your Camper to Camp with: Along with the health form during online registration, T-shirt & shorts (no short-shorts) you MUST send in your child's immunization dates, prior Sneakers & socks (no sandals, flip-flops or Crocs) to attending camp. The Health Department does not Water bottle allow any child to attend camp without this information . Backpack Please send all necessary medication with your child Hat or bandana for protection from the sun. on the first day of camp, marked to the attention of the Sunscreen (requires written parental permission) Health Supervisor. Contact the Health Supervisor prior to your child's camping week to discuss the medication Bathing Suit and Towel that will be administered.

7 All medication must be sent For Pool Area Only: Water shoes or flip flops in the original container with the child's name and will On Rainy Days Only: Rain gear (Boots/rain coat). be administered at the times specified in writing by For Horseback Riding: the physician. parents must also include their written Boots or shoes with one-inch heels. permission for our Health Supervisor to administer that Blue jeans or long pants medication. Expired medications will not be accepted;. Riding helmet (provided at stable if necessary) please check all medications thoroughly. Please let the Health Supervisor know if the child must bring home Please mark everything your child brings to camp with his/. any medication at the end of each camp day. her name. Please do not send your child to camp in his/her best or new clothing. Please do not allow your child to bring jewelry, cell phones, radios, cameras, or other expensive equipment.

8 (See Cell Phone Electronic Device Policy) Cell Phone & Electronic Device Policy Girl Scouts of Suffolk County does not permit the CELL PHONES & ELECTRONIC DEVICES ARE NOT PERMITTED. following items on camp: alcohol and drugs, tobacco, Cell phones are easily stolen, lost or damaged at camp. personal sports equipment, animals or weapons of any With a cell phone, camp has no control over who your kind. Girl Scouts of Suffolk County is not responsible for child may communicate with. Many phones have access lost or stolen property. Any lost items will be held until to inappropriate video and internet content. When the last day of the camp season. parents permit campers to bring their phones, camp has no control over what a child downloads, watches, or CAMPER TIP shares with others. Be sure to establish a Cell phones brought to camp will be held for safe keeping nightly tick check routine!

9 In the camp office and returned at the end of the day. parents that wish to communicate with their child are Nutrition welcome to contact the camp office. Both camps offer a variety of food items throughout the Girl Scouts of Suffolk County is not responsible for Summer . The weekly menu will be posted online at the theft, loss, damages, or charges to a cell phone or If your child requires a special other electronic devices brought to camp, regardless diet, please contact the Camp Office one week of the circumstances. prior to the scheduled camping week. For campers wishing to celebrate special days such as birthdays, only store bought items with visible nutritional Trading Post Camp Store information are permitted for distribution to campers. At the Trading Post, your camper can shop for souvenirs, In addition, Dunkin' Donuts' donuts or munchkins are ice cream, snacks, and much more!

10 Each week, GSSC will also acceptable. allocate $7 to your camper's Trading Post Account. Most campers spend between $15-$20 each week. It's While we are not a peanut-free camp, we do believe easier than ever to add funds to your camper's Trading it is important to limit the risk of exposure to children Post account simply log into your Summer camp profile, with life-threatening food allergies. Peanuts, tree nuts, and increase funding as necessary. and related products are prohibited at camp. We stress All purchases will be debited from your camper's Trading the importance and ease of cleaning hands and not Post account until it has been depleted. All Trading Post sharing food to help build healthy habits for all campers. deposits are non-refundable. GSSC's Summer Camp Parent Guide 2018 Page 2 of 3. Staff Camp Orientation & Behavior Our excellent camp staff is comprised of Counselors and Campers will receive orientation at their first day of Counselors-In-Training (CIT).