Superpay Manual 2008

1 Superpay MANUAL2008 Superpay ManualCopyright 2007 Computastore rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the every precaution has been taken in the preparation of this Manual , Computastore Ltd. assume no responsibility for errors or omissions. Neither is any liability assumed for damages resulting from the use of the information contained and company names mentioned herein may be the trademarks of their respective and DisclaimerEvery effort has been made to make this Manual as complete and as accurate as possible, but no warranty or fitness is implied. The information provided is on an as is basis. Computastore Ltd. shall have neither liability nor responsibility to any person or entity with respect to any loss or damages arising from the information contained in this ChangesInland Revenue regulations are under constant review and there are frequent legislation changes.

2 This means that payroll software often moves at a faster pace than the accompanying Manual . If there have been any major program changes since this Manual was written you will have received Update notes which explain the Ltd., 31 Thomas Street, Manchester, M4 1 NATel: 0161 832 4761 Fax: 0161 819 1 ContentsSection A Installers Guide1. Package contents .. Licence agreement .. Organisation of this Manual .. System requirements .. Hotline support .. Install Superpay .. Window size .. Check printing from Superpay .. End session ..A122. Network licence .. Overview .. Organisation of Superpay s data .. Prepare the server for installation .. Prepare the workstation for installation .. Install Superpay .. Other workstations .. And finally .. Single user on a peer to peer network .. Multi User set up ..A163. Overview .. Confirm Windows version .. General notes about Print Helper .. Download Print Helper program.

3 Print Helper set up icon .. System Requirements .. Start Print Helper .. Select Superpay printer .. Select file to watch .. Active Print Helper icon .. Prepare Superpay for Print Helper .. Confirm Print Helper works .. What happens next .. Change printer .. Download Microsoft .NET Framework ..A23 ContentsPage 24. System and printer Overview .. System details screen .. Default payslip style .. Other payslip styles for laser printers .. Dot matrix payslips .. Backup/restore disk drive .. Close System Details screen .. Printer Control screen 1 .. Printer Control screen 2 .. End session ..A325. Sundry Mailing list .. Superpay files Overview .. Data files .. Program files .. System files ..A35 Section B New Users Guide1. Overview .. Training .. Forms needed .. Year end online filing .. Updates .. Hotline support .. Warranty .. Copyright .. Screen displays.

4 B42. Getting Overview .. Data entry .. Load Superpay .. Enter licence number .. Logo screen select company .. Company number (multi company versions only) .. Date .. Data path (unlimited version only) .. Password .. Main menu .. System overview ..B9 ContentsPage Default settings .. B93. Company Overview .. Prompt options .. Shift Help .. Screen 1 Company data .. Screen 1 Passwords .. Screen 2 Payroll options .. Screen 3 More payroll details .. Screen 4 Tax credit funding .. End session .. B184. Payslip Do you need Payslip Headings? .. Display Payslip Headings .. Description .. Flags .. NL code .. End session .. B245. Employee Overview .. Allocate employee codes .. Totals to date .. Choose menu option .. Prompt options on new employee record .. Employee record Screen 1 .. Gross pay items (Fields 2 12) .. Gross pay items examples.

5 Pay interval (Field 13) .. After tax items (Fields 14 20) .. After tax items loans .. After tax items attachments .. After tax items student loan .. Accrual (Field 21) .. Tax code (Field 23) .. NI code (Field 24) .. Other items in constants box .. Pensions (Fields 35 62) .. Employee record Screen 2 .. Statutory Sick Pay (SSP) (Field 63) .. Parental Pay (Fields 63a 72) .. Last pay .. Pay Details .. Main pay details (Fields 75 80) .. B59 ContentsPage Second Pay Details (Fields 81 87) .. Address (Fields 88 92) .. Comment (Field 93) .. Attachment box (Fields 94 100) .. Employee record Screen 3 .. What next? ..B646. Run Overview .. Run payroll menu screen .. Pay day .. Which interval .. Tax week/month .. All on holiday .. Which payroll type .. Employees .. Employee payslip screen .. Pre set payslip items .. Extra items .. Pension, tax and NI.

6 Student Loans and attachments .. Net pay .. Negative gross or net pay .. Prompt .. Casual employees .. Exit Run payroll .. End of run .. What next? ..B797. Print payslips and Overview .. For field .. Monthly summary .. Stakeholder pension summary .. Nominal analysis .. Subcontractor vouchers (option 9) .. User reports (option 4 on Main Menu) .. Employee reports print options .. Print P45 s ..B898. Undo Overview .. Correct a payslip 3 easy steps .. Correct a payslip which has been printed .. Correct a payslip net pay adjustment .. Correct a payslip no net pay adjustment ..B97 ContentsPage Correct a payslip large negative adjustment .. Correct a payslip deleted employee .. Correct a payslip more than one employee .. Correct an archive payslip .. Correct a payslip from a previous year .. B1069. Sundry Overview .. Company record options .. Set up Directors NI.

7 Enter an employee code .. In year online filing .. Bureaus monthly summary and IR payments .. Conclusion .. B119 Section C Reference1. Attachment of Overview .. Council Tax attachment .. CSA (Child Support Agency) order .. County Court (non priority) order .. Admin cost .. 2 and 4 weekly paid employees .. Carry forward unpaid maintenance .. Holidays fixed deductions .. Holidays Council Tax percentage deductions .. Employee with both student loan and attachment .. Employee leaves .. Attachments and net to gross pay calculations .. Second attachment general .. Second attachment example of a CSA order .. Two Council Tax attachments .. Second attachment only one Council Tax order .. Second non priority attachment .. Payment of attachments .. Conclusion .. C142. Overview .. Company numbers .. Licence .. Move between companies .. Client lists.

8 C17 ContentsPage Backup and restore data .. Copy a company .. System details screen .. Payslip quantities .. Company closes down and opens up again .. Transfer files to a client .. Transfer files from a client .. Monthly payment to the Inland Revenue .. Set up new clients around year end .. New clients with SMP and SSP ..C273. Change pay Overview .. Inland Revenue rules .. Mid month change from weekly to monthly .. Mid month change from monthly to weekly .. Warnings .. Change from weekly to 4 weekly .. Extra payments in addition to the main payroll ..C324. Overview .. Hotline support .. Website .. Updates .. Mailing list .. Maintenance pro formas .. Orders .. Payment ..C365. Directors Special rules .. Difference between directors and standard NI .. Employer s NI on directors earnings .. Select basis for each director .. Starters .. Leavers .. Employee ceases to be a director.

9 Director changes NI code mid year .. Directors fees paid but not yet voted ..C416. Overview .. Holiday pay and tax/NI limits .. Individual holidays .. All on holiday ..C44 ContentsPage Holidays and flat rate pensions .. Holidays and after tax items .. Construction industry holiday pay .. Holiday pay accruals the basics .. Holiday pay accruals sundry items .. Holidays and attachments .. Holidays advance into Week 53 .. Holidays over the tax year end .. C547. Leavers .. Reprint a P45 .. Student Loan .. Undelete leaver comes back .. Leavers directors NI .. Leavers net pay rounding .. Attachment .. SMP .. SSP .. Leaver s employee code .. C608. Overview .. Set up pension .. Some pension examples .. Stakeholder pension providers ID .. Contracted out NI codes .. Contracted out scheme references .. Run payroll .. Pension totals .. Stakeholder pension payslip layouts.

10 Pension reports .. Stakeholder pension reports .. C729. SMP and Legislation changes .. Overview .. Set up employee record, screen 1 .. Set up employee record, screen 2 .. Average pay .. Run payroll payslip screen .. Run payroll number of weeks paid .. Run payroll amount paid .. Run payroll SMP prompt .. Run payroll SMP/SPP not displayed .. Run payroll standard deductions .. C88 ContentsPage Payroll reports .. Small Employers Relief .. Parental Pay totals .. Two periods of Parental Pay in one year .. Bureau with new client ..C9110. Overview .. Enter sick days .. Display SSP on payslip screen .. Adjust ordinary pay for SSP paid .. Reclaim SSP .. SSP reports .. Prompt on diary screen .. Sick note for more than 1 week .. No SSP displayed when you store the diary .. Enter work days one week only .. Enter work days more than one week .. Enter Sickness before Diary.