SUPPLY KSB ETA 200/50 SPARES, PRICE FOR NEW …

1 RFQ 825 SUPPLY KSB ETA 200/50 SPARES, PRICE FOR NEW PUMP Procurement Less than R 500 000 (Including Vat) (For publication on Amatola Water Board Notice Board/s and Website) AMATOLA WATER RFQ NUMBER: 825 The SUPPLY of KSB ETA 200/50 SPARES, the PRICE for New Pump 1 of 23 IMS-SCM-020F The Amatola Water Board requests your quotation for the SUPPLY of KSB ETA 200/50 PUMP NUMBER -12445/71 SPARES and the PRICE for New Pump hereunder and/or on the available RFQ forms. Please furnish all information and forms as requested and return your quotation on or before the stipulated closing date. Late and incomplete submissions will invalidate the quotation submitted. ADVERISMENT DATE 10 June 2016 DEPARTMENT Mechanical Engineering RFQ NUMBER RFQ 825 DESCRIPTION OF GOODS/SERVICES 1.

2 The SUPPLY of KSB ETA 200/50 , PUMP NUMBER -12445/71 spares 2. The PRICE for New Pump RFQ SPECIFICATION FORMS/ DOCUMENTS ARE OBTAINABLE FROM Amatola Website and from SUPPLY Chain Office at Nahoon Dam Complex COMPULSORY REQUIREMENTS PLEASE NOTE THAT NOT SUBMITTING THE COMPULSORY DOCUMENTS MAY LEAD TO DISQUALIFICATION. SUBMISSION OF QUOTES RFQ/Quotation Box at 6 Lancaster Road, Vincent , East London, SCM email address : Fax no: 086 628 6274 SITE MEETING/BRIEFING N/A SAMPLES REQUIRED Diagrams attached DELIVERED ADDRESS Amatola Water Nahoon Dam Complex, Stores TIME CLOSING DATE @ 12:00pm 21 June 2016 ENQUIRIES SCM ENQUIRIES: Monica Nyameka ( 043 709 3750 ) TECHNICAL ENQUIRIES: Colin Krantz ( 082 343 2492) PLEASE NOTE: Quotations above R30 000 will be evaluated on the basis of the 80:20 point system as stipulated in the Preferential Procurement Policy Framework Act (Act number 5 of 2000) & Amatola Water Board SUPPLY Chain Management Policies and Procedures.

3 AMATOLA WATER RFQ NUMBER: 825 The SUPPLY of KSB ETA 200/50 SPARES, the PRICE for New Pump 2 of 23 SUBMISSION OF QUOTES: All quotes must be submitted to the dedicated quotes email address or submitted to the box. No quotes to individual inboxes will be accepted. Confidential Request for Quotation Subject The SUPPLY of KSB ETA 200/50 PUMP NUMBER -12445/71 SPARES and the PRICE for New Pump Attention Date 10 June 2016 Organisation Ref. RFQ 825 Fax No. From Monica Nyameka Email Address RFQ Closing Date and Time : 21 June 2016 @ 12H00 PM NB: No late or incomplete quotations will be considered No of pages, including this one: 23 SCM ENQUIRIES M Nyameka Tel: (043) 709 3750 E-mail: TECHNICAL ENQUIRIES C Krantz Tel: 082 343 2492 E-mail: Amatola Water seeks a suitably experienced service provider to The SUPPLY of KSB ETA 200/50 PUMP NUMBER -12445/71 SPARES and the PRICE for New Pump in line with the Scope of Work as detailed in Annexure 1.

4 Your quotation must be submitted in accordance with our CONDITIONS OF PURCHASE. 1. QUOTATION DOCUMENTS Your quotation must be submitted in accordance with the following documentation enclosed herewith: Scope of Work: (Annexure 1) PRICE Schedule: (Annexure 2).A detailed quotation may be submitted together with the PRICE Schedule. Returnable Schedules: (Annexure 3) (a) Original & Valid Tax Clearance Certificate (b) Declaration of Interest (c) Preference Points Claim Form (d) B-BBEE Verification Certificate (e) Declaration of bidder s past SUPPLY chain management practices (f) Certificate of independent bid determination AMATOLA WATER RFQ NUMBER: 825 The SUPPLY of KSB ETA 200/50 SPARES, the PRICE for New Pump 3 of 23 (g) Reference Schedule Conditions of Purchase: (Annexure 4) 2.

5 COMPANY PROFILE A brief company profile detailing your company s experience and expertise in the area of work quoted for must be provided. 3. CRITERIA TO BE USED FOR EVALUATION OF QUOTATIONS In line with Amatola Water s SUPPLY Chain Management Policy, quotations will be evaluated on the 80/20 preference point system for acquisitions with a rand value below R1 Million. The 80/20 preference point system allocates 80 points for PRICE and 20 points for the B-BBEE status level of contributor. Objective Criteria Objective criteria of at least 51% black ownership will be applied to achieve Amatola Water transformational goals. If not compliant at Request For Quotation (RFQ) stage, Suppliers are encouraged to submit proposals during Request For Quotation (RFQ) stage on how they will comply with the objective criteria before purchase order or contract award.

6 Evaluation of Preference/B-BBEE The Preferential Procurement Policy Framework Act (PPPFA) principles will apply, whereby submissions will be evaluated according to the provision of the Act. The measurement of the B-BBEE status of the suppliers/service providers will be scored in line with the Broad-Based Black Economic Empowerment Codes of Good Practice (Government Gazette No. 29617, Notice 112 of 2007). B-BBEE status will be scored in accordance with the DTI Codes of Good Practice and bidders must submit their original and valid B-BBEE status level verification certificate or a certificate issued by a registered auditor, accounting officer (as contemplated in section 60 (4) of the Closed Corporations Act, 1984) or an accredited verification agency in order to be eligible for B-BBEE points.

7 A maximum of 20 points may be awarded to a bidder for attaining their B-BBEE status level contemplated in the B-BBEE Codes of Good Practice. The points scored by a bidder in respect of the level of B-BBEE contribution contemplated in sub-regulation (3) must be added to the points scored for PRICE . As per the SUPPLY Chain Management policy, Amatola Water strives to perform preferential procurement with organizations that have a procurement recognition level of 4 (100%). Suppliers who currently do not meet this recognition are strongly encouraged to further empower their organization to reach this level. AMATOLA WATER RFQ NUMBER: 825 The SUPPLY of KSB ETA 200/50 SPARES, the PRICE for New Pump 4 of 23 B-BBEE Status Level of Contributor Number of Points 1 20 2 18 3 16 4.

8 12 5 8 6 6 7 4 8 2 Non-compliant contributor 0 4. AMATOLA WATER S VENDOR DATABASE REGISTRATION Only those suppliers/contractors who are registered on Central Supplier Database for Government, or are capable of being registered prior to the evaluation of submissions, are eligible to submit quotations. Amatola Water will only enter into a formal contract with a supplier/contractor who is registered on Central Supplier Database for Government and has been issued with a registration number. Suppliers/Contractors who are not registered on Central Supplier Database for Government are not precluded from submitting quotations, but must be registered and verified before the RFQ closing date in order to qualify for B-BBEE preference points. It is the responsibility of supplier/tenderer to ensure that this requirement is complied with prior to the closing date.

9 Suppliers who wish to register as suppliers/contractors/service providers on Central Supplier Database for Government can download registration forms from National Treasury website: ( ) For further enquiries contact the SUPPLY Chain Management Department on Tel: 043 707 3771 5. METHOD OF SUBMISSION OF QUOTATION: Your quotation maybe submitted by one of the following methods by : Tuesday 21 June 2016 at 12:00: E-mailed to: Faxed to our secure fax at the SUPPLY Chain Management Section : Fax No: 086 628 6274 Hand delivered to our Procurement Section, Nahoon Dam Complex (Please do not put in tender box). AMATOLA WATER RFQ NUMBER: 825 The SUPPLY of KSB ETA 200/50 SPARES, the PRICE for New Pump 5 of 23 Annexure 1 Scope of Work Amatola Water is a state-owned, South African water utility established in November 1997 and is mandated to render water services to water sector institutions, to local government and other customers in the Eastern Cape.

10 Amatola Water invites quotations from suitably experienced qualified and professional service providers to The SUPPLY of KSB ETA 200/50 PUMP NUMBER -12445/71 SPARES and the PRICE for New Pump For more information or clarity please contact Colin Krantz on 082 343 2492. RFQ 825 Description 1. The SUPPLY of KSB ETA 200/50 Spares, PUMP NUMBER -12445/71 Shaft and nut Shaft Protecting Sleeve (Bronze) Impellor (478mm) Dia ( ) Impellor keys Shaft Protecting Sleeve key Shaft Protecting Sleeve O ring Wear Rings (Bronze) x 2 Stuffing Box Gland ( Flower) Suction Cover Gasket x 2 2. The PRICE for New Pump AMATOLA WATER RFQ NUMBER: 825 The SUPPLY of KSB ETA 200/50 SPARES, the PRICE for New Pump 6 of 23 Annexure 2 Pricing schedule Item Description Unit PRICE Quantity Total PRICE (Excl.)