System Wide 2018 - hse.ie

1 Health Service Executive System Wide 2018. Division : System Wide No Steps Detail supporting KPI. 1 KPI title % of HSE' contractible non pay expenditure which is managed under formal contract (SUM). 1b Spend Under Management (SUM). 2 KPI Description HSE overall contractible non pay spend is approx per annum. This KPI involves the measurement of the HSE' non pay spend under management (SUM) vv the overall level of contractible spend with a view to progressively increasing SUM to be > 80% of overall contractible spend by end of Q4 2019. (Target SUM value = ). 3 KPI Rationale Approx of HSE non pay expenditure (spend) is subject to public procurement regulations. In general, this requires that a competitive process is carried out in an open, objective and transparent manner to assure achievement of best value for money and that formal contracts are put in place. International best practice in procurement identifies that to assure value for money and optimum process efficiency, 80%(+) of an organisation's spend should be subject to formal contract (SUM).

2 3a Indicator National Scorecard Quadrant Classification a) Quality and Safety;. b) Access;. c) Finance, Governance and Compliance. d) Workforce;. 4 KPI Target International best practice in Procurement identifies that to assure value for money and optimum process efficiency, 80%(+). of an organisation's spend should be subject to formal contract (SUM). The baseline for this KPI. is established at 31% (Q1 2017). This KPI involves the measurement of the HSE' non pay spend under management (SUM). vv the overall level of contractible spend with a view to progressively increasing SUM to be >80% of overall contractible spend by end of Q4 2019. 4a Target Trajectory The target trajectory can be set out in quarterly targets from the baseline of 31% in Q1 2017 increase per quarter 4b Volume metrics Volume metrics 5 KPI Calculation HBS Procurement will maintain a central contracts register from which the annual value of SUM will be calculated.

3 SUM will then be expressed as a % of HSE' overall annual contractible spend ( ) for this KPI. 6 Data Sources HBS Procurement Plan Management System (PPMS) - Central Contracts Register. 6a Data sign off AND Procurement, Head of Corporate Procurement Planning and Capacity Development. 6b Data Quality HSE financial systems are generally not fit for purpose and a new integrated financial management System (IFMS) is being Issues implemented. 7 Data Collection Daily; Weekly; monthly ; Quarterly;. Frequency Bi-annual; Annual; Other give details: 8 Tracer Conditions (clinical metrics only). 9 Minimum Data Set (MDS). 10 International Comparison 11 KPI Monitoring Daily; Weekly; monthly ; Quarterly; Bi-annual; Annual; Other give details: 12 KPI Reporting Daily; Weekly; monthly ; Quarterly; Bi-annual; Annual; Other give details: Frequency 132. Division : System Wide No Steps Detail supporting KPI. 13 KPI report period monthly M. Quarterly Q.

4 Biannual BA. Annual A. By exception monthly in arrears M-1M. monthly two months in arrears M-2M. Quarterly in arrears Q-1Q. Quarterly one month in arrears Q-1M. Quarterly two quarters in arrears Q-2Q. Quarterly three quarters in arrears Q-3Q. Quarterly six months in arrears Q-2Q. Biannual one quarter in arrears BA-1Q. Biannual six months in arrears BA-2Q. Annual reported in 1st quarter A. Annual 12 months in arrears A-1A. Rolling 12 months Rolling 12M. 14 KPI Reporting National; Region; Hospital Group; Hospital; CHO; sub-CHO level (please give details); Other, please specify Aggregation 15 KPI is reported in Annual report ; Performance report /Profile; MDR ; Other which reports? 16 Web link to published data 17 Additional The scope of this KPI may be increased in the future to include all Section 38 and Section 39 Providers on SLA with Information the HSE. It is policy to include data in Open Data publication. Please indicate if there is an exceptional reason for this to be delayed Contact details KPI owner/lead for implementation Name: Brendan White Email address: Telephone Number 052 6191240 087 8377365.

5 PBI data support Name: Martina Curran Email Telephone Number: 016352263. Governance/sign off This sign off is the governance at Divisional level in respect of management of the KPI including data provision, validation, and use in performance management Operational National Director: Signature: Sponsoring Director, where this is not the person implementing the KPI ( Quality, CSP, audit). Signature: KPI's will be deemed 'active' until a formal request to change or remove is received For Office use only: KPI Number: _____. 132. Division : System Wide No Steps 1 KPI title 1b 2 KPI Description 3 KPI Rationale 3a Indicator Classification 4 KPI Target 4a Target Trajectory 4b Volume metrics 5 KPI Calculation 6 Data Sources 6a Data sign off 6b Data Quality Issues 7 Data Collection Frequency 8 Tracer Conditions (clinical metrics only). 9 Minimum Data Set (MDS). 10 International Comparison 11 KPI Monitoring 12 KPI Reporting Frequency 13 KPI report period 14 KPI Reporting Aggregation 15 KPI is reported in which reports?

6 16 Web link to published data 17 Additional Information It is policy to include data in Open Data publication. Please indicate if there is an exceptional reason for this to be dela Contact details Governance/sign off KPI's will be deemed 'active' until a formal request to change or remove is received For Office use only: KPI Number: _____. Division : System Wide Detail supporting KPI. % of Internal Audit recommendations implemented, against total number of recommendations, within 6 months of report being received % of Internal Audit recommendations implemented, against total number of recommendations, within 12 months of report being received;. Implementation of Internal Audit Recommendations This KPI identifies the progress made by HSE in implementing Internal Audit Recommendations. It relates to all Division of the HSE who receive Internal Audit reports and the timelines by which they implement the recommendations therein.

7 The KPI is a key governance accountability mechanism. National Scorecard Quadrant a) Quality and Safety;. b) Access;. c) Finance, Governance and Compliance. d) Workforce;. The count represents the status of implementation by all divisions at a particular point in time - quarterly N/A. N/A. Percentage of implemented audit recommendations over the total number made. Self assessment by each relevant Division. Dr Geraldine Smith, Assistant National Director Relies on prompt and accurate responses from Divisions. Daily; Weekly; monthly ; Quarterly;. Bi-annual; Annual; Other give details: N/A. All Internal Audit Recommendations Not that we are aware of Daily; Weekly; monthly ; Quarterly; Bi-annual; Annual; Other give details: Daily; Weekly; monthly ; Quarterly; Bi-annual; Annual; Other give details: monthly M. Quarterly Q. Biannual BA. Annual A. By exception monthly in arrears M-1M. monthly two months in arrears M-2M. Quarterly in arrears Q-1Q QUARTER 1 DATA REPORTED IN QUARTER 2.

8 Quarterly one month in arrears Q-1M. Quarterly two quarters in arrears Q-2Q. Quarterly three quarters in arrears Q-3Q. Quarterly six months in arrears Q-2Q. Biannual one quarter in arrears BA-1Q. Biannual six months in arrears BA-2Q. Annual reported in 1st quarter A. Annual 12 months in arrears A-1A. Rolling 12 months Rolling 12M. National; Region; Hospital Group; Hospital; CHO; sub-CHO level (please give details); Other, please specify Annual report ; Performance report /Profile; MDR ; Other = Audit Committee, Leadership Team and NPOG. N/A. policy to include data in Open Data publication. Please indicate if there is an exceptional reason for this to be delayed KPI owner/lead for implementation Name: Dr Geraldine Smith Email address: Telephone Number 076 695 9760. PBI data support Name: Martina Curran Email Telephone Number: 016352263. This sign off is the governance at Divisional level in respect of management of the KPI including data provision, validation, and use in performance management Operational National Director: Dr.

9 Geraldine Smith Signature: Sponsoring Director, where this is not the person implementing the KPI ( Quality, CSP, audit). Signature: KPI's will be deemed 'active' until a formal request to change or remove is received : _____. Division : System Wide No Steps 1 KPI title 1b 2 KPI Description 3 KPI Rationale 3a Indicator Classification 4 KPI Target 4a Target Trajectory 4b Volume metrics 5 KPI Calculation 6 Data Sources 6a Data sign off 6b Data Quality Issues 7 Data Collection Frequency 8 Tracer Conditions (clinical metrics only). 9 Minimum Data Set (MDS). 10 International Comparison 11 KPI Monitoring 12 KPI Reporting Frequency 13 KPI report period 14 KPI Reporting Aggregation 15 KPI is reported in which reports? 16 Web link to published data 17 Additional Information It is policy to include data in Open Data publication. Please indicate if there is an exceptional reason for this to be dela Contact details Governance/sign off KPI's will be deemed 'active' until a formal request to change or remove is received For Office use only: KPI Number: _____.

10 Division : System Wide Detail supporting KPI. % and amount of the monetary value of Service Arrangements signed. % and amount of the monetary value of Service Arrangements (including Grant Aid Agreements) signed with non-HSE. Service Providers funded by the HSE. Governance , Leadership and Management National Scorecard Quadrant a) Quality and Safety;. b) Access;. c) Finance, Governance and Compliance. d) Workforce;. 100% System Wide N/A. N/A. The % figure is calculated by way of a spreadsheet formula ( total current monetary value of Service Arrangements and Grant Aid Agreements signed to date, divided by the total monetary value of all Service Arrangements and Grant Aid Agreements due to be signed for the year x 100). The amount is calculated by totalling the monetary value of all the Service Arrangements and Grant Aid Agreements signed to date. Note: Signed in this instance means signed by both the HSE and the Provider.