Table of Contents - Stanislaus County, California

1 Table of Contents 1 Definitions 2 Department Heads 3 Position Classification and Appointments 4 salary Compensation 5 Recruitment and Selection 6 Special Recruitments PEP and Hiring Preference for Veterans 7 Pre-Employment/Post Offer 8 Drug Free Workplace Policy 9 New Hire Documentation for HR Staff 10 Time Work Week/Breaks/Overtime/Work Hours 11 Leave Benefits Holiday/Vacation/Sick OJI/Military/Jury Duty 12 Benefit Packages/Relocation/Car/Professional Development 13 Employee Assistance Program/Workplace Wellness 14 Employee Suggestion Awards Program 15 Probationary Period 16 Employee Conduct and Behavior Expectations 17 Financial Policies Purchase Card/Travel Policy 18 Safety Policies Driver Authorization/Security/Violence/Bomb 19 Performance Evaluations 20 Transfer and Reinstatement Policy 21 Corrective Action and Discipline 22 Reduction-in-Force RIF 23 Separation of Employment Resignation and Retirement 24 Separation of Employment Documentation for HR Staff 25 Deceased Employee 26 Employer-Employee Relations 27 MOU/General Complaint and Grievance Procedures 28 Equal Employment Opportunity Grievance Procedures 29 Personnel Records and Criminal History Information 30 Ordinance Index 31 Subject Index PERSONNEL MANUAL TAB 01 DEFINITIONS INDEX 1 Affirmative Action.

2 1 Allocation .. 1 Anniversary Date .. 1 Applicant .. 1 Appointing Authority .. 1 Appointment .. 2 Board .. 2 Calendar Month .. 2 Calendar Year .. 2 Certification .. 2 Classification or Class .. 2 Classification Description or Class Specification .. 2 Classification Series .. 3 Classified Service .. 3 Compensation .. 3 Compensation Plan .. 3 Confidential Employee .. 3 Continuous Service .. 3 Consult in Good Faith .. 4 County .. 4 County Service or Service of the County .. 4 Date of Appointment .. 4 Date of Separation or Termination .. 4 Demotion .. 4 Department .. 4 Department Head .. 5 Director of Personnel/Personnel Department .. 5 Dismissal or Discharge .. 5 Elective Service .. 5 Eligible .. 5 Eligible List .. 5 Employee .. 5 Employee Relations Officer .. 5 Exempt - "Fair Labor Standards Act" Federal Law .. 6 Extra Help .. 6 Fiscal Year .. 6 Full-time .. 6 Impasse.

3 6 Layoff .. 6 Leave of Absence .. 7 Limited Certification .. 7 Management 7 Minimum Qualifications .. 7 Merit Principles .. 7 Non-Exempt - Fair Labor Standards Act (Federal Law) .. 8 Officers .. 8 Participant .. 8 Part-time .. 8 Position .. 8 Probationary Appointment .. 8 Probationary Release .. 9 Professional Employee .. 9 Provisional Appointment .. 9 Provisional Employee .. 9 Reclassification/Reallocation .. 9 Recognized Employee Organization .. 9 Supervisory Employee .. 10 Suspension .. 10 Termination .. 10 Title or Title of Class .. 10 Unclassified Service .. 10 Year .. 10 Tab 1 Definitions Page 1 PERSONNEL MANUAL DEFINITIONS Reviewed 04/04 Generally A. When used in this title, any amendment hereof, and in any ordinance or resolution classifying and fixing the salaries and compensation or authorizing the employment of personnel in any department, bureau, or office of the County, the terms set forth in this chapter shall have the meanings set forth in this chapter unless it is clearly apparent from the context that they are used in a different sense.

4 B. Words used in the masculine form include the feminine and the neuter. (Ordinance NS 1021 1 (part), 1981; prior code 2-180 (part). Affirmative Action "Affirmative Action" is defined as an objective program designed to assure equal employment opportunity based on the relative, job-related merit and fitness of applicants and employees. (Ordinance CS 557 1, 1994). Allocation "Allocation" means the assignment of an individual position to an appropriate class. (Ordinance NS 1021 1 (part), 1981: prior code 2-180 (a)). Anniversary Date "Anniversary Date" means the date which constitutes one year of service with the County for the purpose of computing salary range increases or fringe benefit accrual. (Ordinance NS 1021 1 (part), 1981: prior code 2-180(b)). Applicant "Applicant" means a person who has made formal application for a County position. (Ordinance NS 1021 1 (part), 1981: prior code 2-180(c)).)

5 Appointing Authority "Appointing Authority" means any person or groups of persons (generally department heads) having the power by law or ordinance to make an appointment to any position in County service. (Ordinance NS 1021 1 (part), 1981: prior code 2-180(d)). Tab 1 Definitions Page 2 Appointment "Appointment" means the offer of and acceptance by an eligible of a position in the County service in accordance with these rules. (Ordinance NS 1021 1 (part), 1981: prior code 2-180(d)). Board "Board," when used alone, means the Board of Supervisors of Stanislaus County. (Ordinance NS 1021 1 (part), 1981: prior code 2-180(f)). Calendar Month "Calendar Month" means any of the twelve months starting on the first day thereof and terminating at the close of the last day thereof and shall be synonymous with "month." (Ordinance NS 1021 1 (part), 1981: prior code 2-180(g)).

6 Calendar Year "Calendar Year" means a year starting on January 1st and terminating at the close of the following December 31st. (Ordinance NS 1021 1 (part), 1981: prior code 2-180(h)). Certification "Certification" means the submission by the Personnel Department of names of eligibles from an appropriate eligible list to an appointing authority pursuant to these provisions. (Ordinance NS 1021 1 (part), 1981: prior code 2-180(i)). Classification or Class "Classification" or "class" means the organized designation of all positions in the County service such that positions having substantially similar duties and responsibilities are assigned the same descriptive title, and the same requirements as to education, experience, knowledge and ability demanded of incumbents, and so that the same schedule of compensation may be made to apply with equity. (Ordinance NS 1021 1 (part), 1981: prior code 2-180(j)). Classification Description or Class Specification "Classification Description" or "Class Specification" means the written description of the characteristics of a class, prepared and maintained in the Personnel Department, setting forth the definition, typical tasks, minimum qualifications and other relevant standards and information.

7 (Ordinance NS 1021 1 (part), 1981: prior code 2-180(k)). Tab 1 Definitions Page 3 Classification Series "Classification Series" means one or more occupational groups having classes of positions with duties substantially similar in nature and character with progressively higher levels of responsibility. (Ordinance CS 557 3, 1994). Classified Service "Classified Service" means all regular full-time and regular part-time positions in all departments and offices in the County as set forth in the salary and position allocation resolution except those designated by the Board of Supervisors as being in the Unclassified Service. (Ordinance CS 557 4, 1994; Ordinance NS 1021 1 (part), 1981: prior code 2-180(l)). Classified positions are subject to all rights and protections as allowed for by applicable Federal or State law, Memorandum of Understanding provisions, or Ordinance Code. Compensation "Compensation" means the salary , wage, fee, allowances and all other forms of valuable consideration earned by, or paid to, any employee by reason of service in any position.

8 (Ordinance NS 1021 1 (part), 1981: prior code 2-180(m)). Compensation Plan "Compensation Plan" means a schedule of salaries or salary ranges established by this title for the classes recognized in the classification plan, and the provisions of this title pertaining to fixing and changing compensation. (Ordinance NS 1021 1 (part), 1981: prior code 2-180(n)). Confidential Employee "Confidential Employee" means an employee, as designated by the County, who, in the course of his duties, has access to confidential information relating to the County administration of employer-employee relations. (Prior code 2-230(b)(2)). Continuous Service "Continuous Service" means service without break or interruption during which the employee has been employed by the County. In computing continuous service approved leaves of absence, whether with or without pay, shall not be construed as a break in employment or service.

9 Other absences aggregating in excess of ninety days in any period of twelve months, including layoffs on account of lack of work, lack of funds, or abolishment of positions, shall be construed as breaking continuous service. (Ordinance NS 1021 1 (part), 1981: prior code 2-180 (o)). Tab 1 Definitions Page 4 Periods of unpaid leaves of absence, which include unpaid suspensions, do not count towards seniority, nor do they count towards benefit accrual. Consult in Good Faith "Consult in Good Faith" means to communicate orally or in writing for the purpose of presenting and obtaining views or advising of intended actions; and, as distinguished from meeting and conferring in good faith regarding matters within the required scope of such meet and confer process, does not involve an exchange of proposals and counterproposals in an endeavor to reach agreement, nor is it subject to Article V of this chapter. (Prior code 2-230(b)(3)).

10 County "County" means Stanislaus County, California . (Ordinance NS 1021 1 (part), 1981: prior code 2-180(p)). County Service or Service of the County "County Service" or "Service of the County" means all departments, employees and officials as defined in this chapter, that are subject to control and regulation by the Board of Supervisors. (Ordinance CS 557 5, 1994; Ordinance NS 1021 1 (part), 1981: prior code 2-180(q)). Date of Appointment "Date of Appointment" is the first day of officially recorded employment in a position by a newly appointed employee. (Ordinance NS 1021 1 (part), 1981: prior code 2-180(r)). Date of Separation or Termination "Date of Separation or Termination" is the last day of officially recorded employment in a position by an employee. (Ordinance NS 1021 1 (part), 1981: prior code 2-180(s)). Demotion "Demotion" means a change in status of an employee, from a position in one class to a position in another class having a lower range of compensation or to a lower salary step within the same salary range.