Table of Contents - Stanislaus County, California

1 Table of Contents 1 Definitions 2 Department Heads 3 Position classification and Appointments 4 Salary Compensation 5 Recruitment and Selection 6 Special Recruitments PEP and Hiring Preference for Veterans 7 Pre-Employment/Post Offer 8 Drug Free Workplace Policy 9 New Hire Documentation for HR Staff 10 Time Work Week/Breaks/Overtime/Work Hours 11 Leave Benefits Holiday/Vacation/Sick OJI/Military/Jury Duty 12 Benefit Packages/Relocation/Car/Professional Development 13 Employee Assistance Program/Workplace Wellness 14 Employee Suggestion Awards Program 15 Probationary Period 16 Employee Conduct and Behavior Expectations 17 Financial Policies Purchase Card/Travel Policy 18 Safety Policies Driver Authorization/Security/Violence/Bomb 19 Performance Evaluations 20 Transfer and Reinstatement Policy 21 Corrective Action and Discipline 22 Reduction-in-Force RIF 23 Separation of Employment Resignation and Retirement 24 Separation of Employment Documentation for HR Staff 25 Deceased Employee 26 Employer-Employee Relations 27 MOU/General Complaint and Grievance Procedures 28 Equal Employment

2 Opportunity Grievance Procedures 29 Personnel Records and Criminal History Information 30 Ordinance Index 31 Subject Index PERSONNEL MANUAL TAB 01 DEFINITIONS INDEX 1 Affirmative Action .. 1 Allocation .. 1 Anniversary Date .. 1 Applicant .. 1 Appointing Authority .. 1 Appointment .. 2 Board .. 2 Calendar Month .. 2 Calendar Year .. 2 Certification .. 2 classification or Class .. 2 classification Description or Class Specification .. 2 classification Series .. 3 Classified Service .. 3 Compensation .. 3 Compensation Plan.

3 3 Confidential Employee .. 3 Continuous Service .. 3 Consult in Good Faith .. 4 County .. 4 County Service or Service of the County .. 4 Date of Appointment .. 4 Date of Separation or Termination .. 4 Demotion .. 4 Department .. 4 Department Head .. 5 Director of Personnel/Personnel Department .. 5 Dismissal or Discharge .. 5 Elective Service .. 5 Eligible .. 5 Eligible List .. 5 Employee .. 5 Employee Relations Officer .. 5 Exempt - "Fair Labor Standards Act" Federal Law .. 6 Extra Help .. 6 Fiscal Year .. 6 Full-time.

4 6 Impasse .. 6 Layoff .. 6 Leave of Absence .. 7 Limited Certification .. 7 Management 7 Minimum Qualifications .. 7 Merit Principles .. 7 Non-Exempt - Fair Labor Standards Act (Federal Law) .. 8 Officers .. 8 Participant .. 8 Part-time .. 8 Position .. 8 Probationary Appointment .. 8 Probationary Release .. 9 Professional Employee .. 9 Provisional Appointment .. 9 Provisional Employee .. 9 Reclassification/Reallocation .. 9 Recognized Employee Organization .. 9 Supervisory Employee .. 10 Suspension.

5 10 Termination .. 10 Title or Title of Class .. 10 Unclassified Service .. 10 Year .. 10 Tab 1 Definitions Page 1 PERSONNEL MANUAL DEFINITIONS Reviewed 04/04 Generally A. When used in this title, any amendment hereof, and in any ordinance or resolution classifying and fixing the salaries and compensation or authorizing the employment of personnel in any department, bureau, or office of the County, the terms set forth in this chapter shall have the meanings set forth in this chapter unless it is clearly apparent from the context that they are used in a different sense.

6 B. Words used in the masculine form include the feminine and the neuter. (Ordinance NS 1021 1 (part), 1981; prior code 2-180 (part). Affirmative Action "Affirmative Action" is defined as an objective program designed to assure equal employment opportunity based on the relative, job-related merit and fitness of applicants and employees. (Ordinance CS 557 1, 1994). Allocation "Allocation" means the assignment of an individual position to an appropriate class. (Ordinance NS 1021 1 (part), 1981: prior code 2-180 (a)). Anniversary Date "Anniversary Date" means the date which constitutes one year of service with the County for the purpose of computing salary range increases or fringe benefit accrual.)

7 (Ordinance NS 1021 1 (part), 1981: prior code 2-180(b)). Applicant "Applicant" means a person who has made formal application for a County position. (Ordinance NS 1021 1 (part), 1981: prior code 2-180(c)). Appointing Authority "Appointing Authority" means any person or groups of persons (generally department heads) having the power by law or ordinance to make an appointment to any position in County service. (Ordinance NS 1021 1 (part), 1981: prior code 2-180(d)). Tab 1 Definitions Page 2 Appointment "Appointment" means the offer of and acceptance by an eligible of a position in the County service in accordance with these rules.

8 (Ordinance NS 1021 1 (part), 1981: prior code 2-180(d)). Board "Board," when used alone, means the Board of Supervisors of Stanislaus County. (Ordinance NS 1021 1 (part), 1981: prior code 2-180(f)). Calendar Month "Calendar Month" means any of the twelve months starting on the first day thereof and terminating at the close of the last day thereof and shall be synonymous with "month." (Ordinance NS 1021 1 (part), 1981: prior code 2-180(g)). Calendar Year "Calendar Year" means a year starting on January 1st and terminating at the close of the following December 31st.

9 (Ordinance NS 1021 1 (part), 1981: prior code 2-180(h)). Certification "Certification" means the submission by the Personnel Department of names of eligibles from an appropriate eligible list to an appointing authority pursuant to these provisions. (Ordinance NS 1021 1 (part), 1981: prior code 2-180(i)). classification or Class " classification " or "class" means the organized designation of all positions in the County service such that positions having substantially similar duties and responsibilities are assigned the same descriptive title, and the same requirements as to education, experience, knowledge and ability demanded of incumbents, and so that the same schedule of compensation may be made to apply with equity.

10 (Ordinance NS 1021 1 (part), 1981: prior code 2-180(j)). classification Description or Class Specification " classification Description" or "Class Specification" means the written description of the characteristics of a class, prepared and maintained in the Personnel Department, setting forth the definition, typical tasks, minimum qualifications and other relevant standards and information. (Ordinance NS 1021 1 (part), 1981: prior code 2-180(k)). Tab 1 Definitions Page 3 classification Series " classification Series" means one or more occupational groups having classes of positions with duties substantially similar in nature and character with progressively higher levels of responsibility.