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TACS: Time and Attendance Collection System Supervisor ...

DRAFT. tacs training . TACS: Time and Attendance Collection System Supervisor training Participant's Workbook Course 31267-01. April 2012. Finance Payroll i Participant's Workbook DRAFT. tacs training . Use of training Materials These course materials are intended for training purposes only. They have been prepared in conformance with existing USPS policies and standards and do not represent the establishment of new regulations or policies. Copyright 2012 by Finance United States Postal Service, Washington DC 20260-5240. All rights reserved. No part of this publication may be reproduced in any form or by any means without permission, in writing, from Finance. ii Participant's Workbook DRAFT. tacs training . Certain parts of this publication may contain copyrighted materials from other sources the reproduction of which for this specific training use has been interpreted not to exceed the fair use clause of the copyright regulation (Ref.)

TACS TRAINING FUNCTIONALITY & BENEFITS OF TACS: 1. System of National Scope ¾ Improved functionality over previous systems. ¾ Capable of standardizing data collection and Time & Attendance across the country. TACS supports every office in the Postal Service replacing all previous timekeeping systems.

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Transcription of TACS: Time and Attendance Collection System Supervisor ...

1 DRAFT. tacs training . TACS: Time and Attendance Collection System Supervisor training Participant's Workbook Course 31267-01. April 2012. Finance Payroll i Participant's Workbook DRAFT. tacs training . Use of training Materials These course materials are intended for training purposes only. They have been prepared in conformance with existing USPS policies and standards and do not represent the establishment of new regulations or policies. Copyright 2012 by Finance United States Postal Service, Washington DC 20260-5240. All rights reserved. No part of this publication may be reproduced in any form or by any means without permission, in writing, from Finance. ii Participant's Workbook DRAFT. tacs training . Certain parts of this publication may contain copyrighted materials from other sources the reproduction of which for this specific training use has been interpreted not to exceed the fair use clause of the copyright regulation (Ref.)

2 ASM). A Commitment to Diversity The Postal Service is committed to fostering and achieving a work and learning environment that respects and values a diverse workforce. Valuing and managing diversity in the Postal Service means that we will build an inclusive environment that respects the uniqueness of every individual and encourages the contributions, experiences, and perspectives of all people. It is essential that our work and learning environments be free from discrimination and harassment on any basis. In our classrooms, on the workroom floor, in casual conversation, and in formal meetings, employees and faculty are asked to encourage an open learning environment that is supportive to everyone. Course materials, lectures, classroom debates, and casual conversation should always reflect the commitment to safety and freedom from discrimination, sexual harassment, and harassment on any prohibited basis.

3 EAS training staff has a professional obligation to provide a safe, discrimination-free, and sexual harassment-free learning environment. Instructors are expected to support this commitment. Class participants are asked to support the goal of zero tolerance of behavior that violates these commitments. If you find course material that is presented in the classroom or in self- instructional format that does not follow these guidelines, please let an instructor know immediately. If classroom discussions do not support these principles, please point that out to the instructor as well. Diversity is a source of strength for our organization. Diversity promotes innovation, creativity, productivity, and growth, and enables a broadening of existing concepts. The Postal Service's policy is to value the diversity of our employees, customers, and suppliers, to do what is right for our employees and the communities we serve, thereby ensuring a competitive advantage in the global marketplace.

4 Iii Participant's Workbook DRAFT. tacs training . iv Participant's Workbook DRAFT. tacs training . v Participant's Workbook DRAFT. tacs training . Table of Contents Module 1 Introduction 1. About TACS 3. Functionality and Benefits of TACS 4. Business Function 6. System Use 6. Sample Reports 7. TACS Assistance 7. Course Objectives 8. Module 2 Logging in and Navigating in TACS 9. Security 10. Finding TACS from the Blue Page 10. Logging into TACS 12. Navigating in TACS 13. System Menu 14. Site Menu 15. External Menu 16. Help Menu 17. Display Error 19. Show Key and Button Short Cuts 19. Calendar 19. Additional HELP Tools 20. Window Menu 20. vi Participant's Workbook DRAFT. tacs training . Module 3 The Employee Menu 22. Badge Maintenance Module 23. Employee Maintenance Module 26. Job Assign/Weekly Schedule Tab 28.

5 Daily Varied Schedule Tab 31. Daily Schedules Tab 31. Prior Assignment Tab 33. Leave Information Tab 34. Module 4 The Time Menu 35. Clock Ring Editor 38. Navigating in the Clock Ring Editor 41. Radio Buttons 42. Finding an Employee Record 43. How the Find Feature Works 43. Headings 44. Job Assignment Button 48. Pre-Process Button 49. Add Button 50. Delete Button 52. Duplicate Button 53. Change Button 53. P/L Error Button 53. Overtime and Higher Level Authorization 56. Overtime Authorization 56. Higher Level Authorization 60. vii Participant's Workbook DRAFT. tacs training . Entering Leave 66. Transferring Hours 67. PPWK Holds 71. Single Employee Holds 72. Entire Pay Location Holds 72. Individual Exercise #1 73. Module 5 The Reports Menu Basics and the Big Four 78. TACS Report Parameters 79.

6 The Report Queue 81. Daily Report Pulls 84. The Clock Ring Error Report 85. Individual Exercise #2 86. The Missing Time Report 89. The Unauthorized Overtime Report 92. The Hours/Type Inquiry Report 93. Individual Exercise #3 96. Module 6 The Reports Menu All the Rest 98. Reports Exercise 105. Individual Exercise #4 111. viii Participant's Workbook DRAFT. tacs training . Module 7 TACS and the Electronic Badge Reader 115. Stand Up Talk for All EBR Users 117. Letter Carrier Note 118. Authorizing Clock Rings 119. Overtime 119. Leave 122. Missing Clock rings 125. Deleting Clock rings 128. Higher Level 130. Automatic Higher Level 135. Restarting an EBR with an Authorizer Badge 137. APPENDICES 1. Appendix 1 Keyboard Shortcut 2. Appendix 2 TACS Reports 5. Appendix 3 Hours/Reasons Codes 13. Appendix 4 TACS Pull Time Schedule 19.

7 Ix Participant's Workbook DRAFT. tacs training . MODULE ONE. INTRODUCTION. 1 Participant's Workbook DRAFT. tacs training . PARTICIPANT INTRODUCTIONS. Name Position (title and location). Years in position Years of service Prior TACS experience? What are you hoping to get from this class? Any major questions you hope to be addressed? 2 Participant's Workbook DRAFT. tacs training . ABOUT TACS. The Time & Attendance Collection System (TACS) is an Oracle Data Base System designed to combine all of the time keeping systems used by the Postal Service. TACS combines the functionality of the following five previously used systems into one standard and automated time and Attendance System for all Postal Service Offices. City T&A Processing System (CTAPS). PC-City T&A Processing System (PC-CTAPS).

8 Rural T&A Processing System (RTAPS). Electronic Time Clock System (ETC). Postal Source Data System (PSDS). TACS is a web-based System residing in a central location (Eagan MN) with highly reliable hardware and software that maintains all program and data files. Access is restricted to only those Users whose position (whether permanent or temporary). authorizes them use of the application. Payroll data is considered sensitive and must be secured from unauthorized access. Other External systems may read the information but are not authorized to modify it. The following External systems are sent raw data intermittently from TACS. Web-MODS (Management Operating Data System ). FLASH. DOIS (Delivery Operations Information System ). ABC (Activity Based Costing). eRMS (Enterprise Resource Management System ).

9 LTATS (Loan, training and Transfer System ). EDW (Enterprise Data Warehouse). TACS did not change timekeeping policies and procedures, but provides a more efficient, less expensive vehicle for the execution of those policies and procedures. 3 Participant's Workbook DRAFT. tacs training . FUNCTIONALITY & BENEFITS OF TACS: 1. System of National Scope Improved functionality over previous systems. Capable of standardizing data Collection and Time & Attendance across the country. TACS supports every office in the Postal Service replacing all previous timekeeping systems. 2. Improved Security There are eleven (11) Application Templates (Roles): Coordinator TACS Clerk Finance Supervisor HR. OIG/CSS. Reports Timecard HQ Payroll Stat Programs Budget Analyst Requests for access to TACS are made through the eAccess application and authorization level must coincide with the Users' position (permanent or temporary).

10 Each local TACS Functional Systems Coordinator (FSC). is required to conduct bi-annual reviews of current access and revoke unauthorized users. 3. Access to information. Data can be input and retrieved from any Postal computer workstation, anywhere, that has access to the postal intra-net. Two open weeks on-line in the Clock Ring Editor from Thursday through Monday each week. 4 Participant's Workbook DRAFT. tacs training . When transferring hours to different Finance Numbers, all Finance Numbers (nationwide) are available in the LTATS Entry Module. 4. Automated TACS automatically opens and closes out payroll weeks. TACS automatically sends external systems data intermittently, as needed. 5. Reporting 85 On-Demand Reports Near real time reporting - Improved polling applications/processes allows actual real time reporting.


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