Transcription of Technical Assistance Disbursement Handbook
1 JULY 2020 Technical Assistance Disbursement hanDbookASIAN DEVELOPMENT BANKASIAN DEVELOPMENT BANKT echnical Assistance Disbursement hanDbookJULY 2020 Creative Commons Attribution IGO license (CC BY IGO) 2020 Asian Development Bank6 ADB Avenue, Mandaluyong City, 1550 Metro Manila, PhilippinesTel +63 2 8632 4444; Fax +63 2 8636 rights reserved. Published in 2020. ISBN 978-92-9262-291-6 (print); 978-92-9262-292-3 (electronic); 978-92-9262-293-0 (ebook)Publication Stock No. TIM200207-2 DOI: The views expressed in this publication are those of the authors and do not necessarily reflect the views and policies of the Asian Development Bank (ADB) or its Board of Governors or the governments they represent.
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4 Tables and figures without explicit sources are those of design by Mike Cortes. Printed on recycled paperiiiconTenTs ForeworD ---------------------------------------- ---------------------------------------- ----v abbreviaTions ---------------------------------------- -------------------------------------vi1 The Handbook Purpose .. Applicability .. Inquiries ..22 Technical Assistance oPeraTions aT aDb Objectives .. Definitions .. Types of Technical Assistance .. Scope of Technical Assistance .
5 Technical Assistance Products .. Technical Assistance Disbursement Administration .. Roles and Responsibilities .. Disbursement Arrangements .. Key Technical Assistance Key Dates ..73 Technical Assistance aDminisTraTion Policies anD GuiDelines Basic Principles .. Eligible Expenditures .. Retroactive Financing .. Cost Sharing .. Cofinancing .. Technical Assistance Cost Recovery .. Procurement of Goods, and Consulting and Nonconsulting Services .. Development Partnerships .. Technical Assistance Changes .. Cancellation of Technical Audit Arrangements.
6 Closing a Technical Assistance Contract .. Closing a Technical Assistance Account ..14 CONTENTSiv4 Technical Assistance Disbursement ProcessinG reQuiremenTs Technical Assistance Account .. Standard Cost Categories .. Technical Assistance Contract Numbering .. Key Requirements for Technical Assistance Disbursement .. Authorized Signatory .. Technical Assistance Claims .. Supporting Documents .. Disbursement Currency .. Exchange Rates Used to Value Disbursement .. Payment Instructions .. Endorsement of Disbursement .. Disallowances and Nonpayments.
7 215 Disbursement ProceDures Disbursement Procedures .. Minimum Value .. Reimbursement .. Direct Payment .. Advance Procedure .. Statement of Expenditures Procedure ..25aPPenDiXes ---------------------------------------- ---------------------------------------- -------26chaPTer 3: Technical Assistance aDminisTraTion Policies anD GuiDelines ---273a Eligible and Ineligible Expenditures ..273b Technical Assistance Contract Closing Sample E-Mail ..313c Technical Assistance Closing Forms ..32chaPTer 4: Technical Assistance Disbursement ProcessinG reQuiremenTs ---344a Cost Estimate and Financing Plan.
8 344b Confirmation of Acceptance ..384c Technical Assistance Claim Forms ..394D Supporting Documents ..45chaPTer 5: Disbursement ProceDures ---------------------------------------- -------------535a Technical Assistance Claim Review Checklist ..535b Quick Reference Guide for Claim Submission ..545c Advance Fund Forms ..555D Statement of Expenditures Sheet ..58vForeworDThe Technical Assistance Disbursement Handbook ( Handbook ) provides guidance on Disbursement arrangements for Technical Assistance (TA) financing provided or administered by the Asian Development Bank (ADB).
9 This Handbook is intended to serve as a reference guide for ADB staff and TA stakeholders consultants, executing agencies, cooperating institutions, cofinanciers, suppliers, and other contracting parties in designing and operating TA Disbursement activities to ensure efficient and effective project Handbook incorporates reforms and changes in organization, policies, and procedures related to TA projects, since 2010. Such changes include ADB s Technical Assistance Claims Partner (TACP) portal introduced in 2018 to enable online submission and processing of TA claims.
10 Additionally, the Handbook is streamlined and restructured so all users can easily follow Handbook is available electronically on the ADB website: The Controller s Department will amend the Handbook from time to time, to reflect further changes in TA Disbursement administration policies and Asian Development BankAPF Advance Payment FacilityAPFS audited project financial statementsBIC Bank Identifier CodeCMS Consultant Management SystemCTL Controller s DepartmentCTLA Controller s Department, Loan Administration DivisionCTLA-TA Controller s Department.
