Terms of Reference - First Nations Health Council

1 Terms of Reference Tripartite Planning Committee for First Nations & Aboriginal Maternal & Child Health PURPOSE. The purpose for First Nations & Aboriginal Maternal & Child Health Planning Committee is to provide support to the Tripartite Strategy Council for First Nations & Aboriginal Maternal and Child Health . The Tripartite Planning Committee for First Nations & Aboriginal Maternal & Child Health is responsible for the facilitation of and planning of programs, initiatives and non strategic issues for Maternal and Child Health and operates as an extension of the Tripartite Strategy Council for Aboriginal Maternal &. Child Health . The Tripartite Planning Committee is the established venue to enable: Coordination and facilitation of key Aboriginal Maternal & Child Health related initiatives Alignment between Provincial and Federal partners, BC First Nations , Metis and Inuit and the full range of Maternal & Child Health related initiatives Leveraging of Provincial, Federal and BC First Nations , Metis and Inuit partners' knowledge, skills and resources to help ensure the success of the Provincial and Federal partners, BC Aboriginal communities and the full range of Maternal & Child Health related initiatives FUNCTIONS.

2 Report to, and receive direction from the Strategy Council Provide supporting information, knowledge and expertise to the Strategy Council Identify issues and provide analysis support to Strategy Council to facilitate decision making Facilitate local Aboriginal community input into Maternal & Child Health planning and help to ensure implementation is effectively enabled Facilitate Health Authority input into Maternal & Child Health planning and help to ensure implementation is effectively enabled Support coordinated tripartite communications efforts and mechanisms Draw on the expertise of various project advisory and working groups as required Respond to emergent issues from other Maternal & Child Health related bodies and initiatives

3 Serve as a key linkage and coordination point for Provincial and Federal partners, BC First Nations , Metis and Inuit and the full range of Maternal & Child Health related initiatives. Establish implementation working groups and plans work load associated with MCH priorities. Establishes the evaluation framework and parameters for implementation working groups. Terms of Reference Tripartite Planning Committee for Aboriginal Maternal & Child Health : Final Version 1: 9 June 2011 1/5. MEMBERSHIP. The Tripartite Planning Committee for First Nations & Aboriginal Maternal & Child Health is a partnership between BC First Nations [through selected Health Directors, representatives and experts], Aboriginal representatives (through Urban and Friendship representatives and Metis of BC.)

4 Representatives) and the Provincial (including Health Authorities) and Federal Government. The core Planning Committee may also include other key stakeholders from the Health care community as project members to temporarily assist in reviewing and resolving problems and implementing projects and initiatives. Project membership is active until no longer required or initiative becomes operationalized. Core Membership is nominated as follows: Tripartite Partners Number of Appointees Process to select / appoint First Nations / Aboriginal Aboriginal Representatives According to the process of FNHC, FNHS. Representation 1 Northern Rep and FNHDA. 1 Central Rep (1 x Vote) 1 Van Island Rep 1 Lower Mainland Rep 1 Van Coastal Rep 1 Urban Rep 1 Me'tis Rep.

5 Provincial & Health Authority 2 x Ministry of Health Services Partner 2 x Regional Health Authority Selected as representative of the 5. (1 Vote) Regions Reps 2 x Public Health Services Authority Federal Representatives 2 x First Nation Inuit Health (1 x Vote). Other Stakeholders Public Health Agency of Canada 1 x Representative First Nation BC Headstart on 1 x First Nations BC Headstart Reserve Rep Membership must consist of personnel from the Federal and Provincial systems who have responsibility and work within the Aboriginal Maternal & Child Health subject area, and must align with the Tripartite Way of Working' model included in the Tripartite Management Team (TMT) Health Actions Implementation Approach document (February 2010).

6 Relevant Health Authority input and engagement will be affected through the Province who shall identify key personnel from Health Authorities for the Tripartite Planning Committee for Maternal & Child Health and who shall facilitate their relevant involvement / participation in the Planning Committee. The First Nations Health Society, working with the First Nations Health Directors Association and other alliances, shall facilitate and support First Terms of Reference Tripartite Planning Committee for Aboriginal Maternal & Child Health : Final Version 1: 9 June 2011 2/5. Nations representatives. The Aboriginal Healthy Living Branch of the Ministry of Health shall facilitate and support relevant Aboriginal / Metis representatives.

7 Voting: The preferred form of decision making for the Council will be by consensus; however should a vote be required each Tripartite partner will be entitled to one vote. REPORTING AND RESPONSIBILITY. Members are accountable to the Tripartite Strategy Council for First Nations & Aboriginal Maternal &. Child Health . The Planning Committee submits progress reports to the Tripartite Strategy Council . Executive summaries of the reports will be shared with the Provincial Ministry of Health Services, The First Nations Health Council , and Health Canada, First Nations and Inuit Health . CHAIRPERSON: The Chairperson shall preferably be a First Nations person or a First Nations representative who will be responsible to: Call meetings Confirm meeting agendas and associated materials Chair all Planning Council meetings Confirm all meeting minutes Represent the Planning Committee as required by the Strategy Council Term of office will be 1 year SECRETARIAT.

8 The Federal and/or Provincial partners will provide secretariat support for the Planning Committee [through direction from the Health Actions Coordinator for Maternal Child Health ]. The Federal and Provincial partners will provide analysts and policy personnel to working groups and projects established by the Planning Committee. The Secretariat will be responsible to: Receive all emails for the Planning Committee, action and disseminate accordingly Set the draft agenda in consultation with Chairperson and for approval by Chairperson Attend Planning Committee meetings and provide draft minutes of meetings for Chairperson approval Coordinate all meeting requirements room, food, remote conference facilities if required etc.

9 Terms of Reference Tripartite Planning Committee for Aboriginal Maternal & Child Health : Final Version 1: 9 June 2011 3/5. MEETINGS: The Tripartite Planning Committee for First Nations & Aboriginal Maternal & Child Health will meet monthly, or as required by the Tripartite Strategy Council and called by the Chairperson The location of meetings will be determined to best accommodate the membership. MEMBERS: All members are required to Attend meetings in person when face to face meetings are called. Unexplained absence from 3 meetings per term will mean a review of membership Membership will be for a 1 year term with an option to renew membership Adhere to the TFNHP Health Actions Strategy Council Operating Protocols as directed by TMT: See Appendix C.

10 Appendix A Relationship Diagram The purpose of this diagram is to visually represent an initial sensitivity to the relationships in the evolving Aboriginal Maternal & Child Health Strategy Council and the Planning Committee landscape, knowing that the components and relationships here represented will continue to shift and change. Terms of Reference Tripartite Planning Committee for Aboriginal Maternal & Child Health : Final Version 1: 9 June 2011 4/5. DIAGRAM OF TRIPARTITE STRATEGIC Council FOR ABORIGINAL MATERNAL & CHILD Health . Terms of Reference Tripartite Planning Committee for Aboriginal Maternal & Child Health : Final Version 1: 9 June 2011. 5/5.