1 1. (Issued and published in Hindi in Extra., dated , p. 2225- 2299). THE HIMACHAL PRADESH PANCHAYATI RAJ (FINANCE, BUDGET, ACCOUNTS, AUDIT, WORKS, TAXATION AND. ALLOWANCES) rules , 2002. ARRANGEMENT OF rules . rules : CHAPTER-I. PRELIMINARY. 1. Short title and commencement. 2. Definitions. CHAPTER-II. PANCHAYAT FUND. 3. Panchayat Fund. 4. Opening of Accounts. PART-A. GRAM PANCHAYAT FUND, ITS OPERATION, APPLICATIONS. AND INVESTMENT. 5. Receipt of Funds. 6. Maintenance of accounts. 7. Maintenance of Cash Book. 8. Application of Gram Panchayat at Fund out of Account-A.
2 9. Application of Gram Panchayat Fund out of Account-B. 10. Withdrawal and deposit in Accounts. 11. Surplus fund and investment thereof. 12. Register of Investments. PART-B. FUNDS OF ZILA PARISHAD AND PANCHAYAT SAMITI, ITS. OPERATION, APPLICATION AND INVESTMENT. 13. Receipt of Funds. 14. Maintenance of Accounts. 15. Maintenance of Cash Book. 16. Withdrawal from Panchayat Fund. 17. Payments from Panchayat Fund. 18. Custody of Cash. 19. Fetching of Cash. 20. Accountant. 2. 21. Application of Panchayat Samiti Fund out of Account-A. 22. Application of Panchayat Samiti Fund out of Account-B.
3 23. Application of Zila Parishad Fund out of Account-A. 24. Application of Zila Parishad Fund out of Account-B. 25. Imprest. 26. Surplus funds with Panchayat Samiti or Zila Parishad and investment thereof. 27. Register of Investments. PART-C. BORROWING OF MONEY BY PANCHAYATS. 28. Raising of loans. CHAPTER-III. RECORDS TO BE MAINTAINED BY PANCHAYATS. 29. Accounts Ledger. 30 Register of temporary advances. 31. Registers and records to be maintained by the Panchayats. CHAPTER-IV. COLLECTION OF TAXES, FEES, CESS AND FINES. 32. Procedure of levy of taxes by Panchayats.
4 33. Assessment and collection of revenue. 34. Checks to leakage of revenue. 35. Credit to follow actual realisation. 36. Refund of revenue. CHAPTER-V. BUDGET. 37. Preparation of Budget Estimates of Gram Panchayat. 38. Preparation of Budget Estimates of Panchayat Samiti and Zila Parishad. 39 Process for Budget preparation by Panchayats. 40. Guidelines for approval of budget. 41. Supply of copies of approved budget. 42. Re-appropriation of funds. 43. Budget head for expenditure. CHAPTER-VI. EXPENDITURE. 44. Payment. 3. 45. Liability not to be incurred without budget provisions.
5 46. Control over expenditure. 47. Voucher. 48. Presentation of claims. 49. Pay order. 50. Acknowledgement of payment. 51. Classification of bills and vouchers. 52. Establishment bills. 53. Arrears to be drawn on a separate bill . 54. Fixed travelling and conveyance allowance. 55. Deduction from pay. 56. Acknowledgement of pay. 57. Last pay certificate. 58. Establishment bill check register. 59. Travelling and daily allowances bills. 60. Travelling allowance bill check register. 61. Other payments. CHAPTER-VII. HONORARIUM AND OTHER ALLOWANCES TO THE.
6 OFFICE BEARERS OF PANCHAYAT. 62. Honorarium. 63. Travelling and daily allowances to the office bearers of Panchayat. 64. Certificate. 65. Submission and verification of travelling and daily allowances bill. CHAPTER-VIII. STORES. 66. Stores. 67. Purchases. 68. Forms and registers. 69. Receipt of stores. 70. Issue of stores. 71. Storage. 72. Accounts of stores. 73. Physical verification. 4. CHAPTER-IX. DEFALCATION AND LOSSES AND ABANDONMENT. OF CLAIMS. 74. Responsibility for loss sustained through fraud etc. 75. Report of an enquiry into losses. 76.
7 Recovery of over-payments. 77. Write off and disposal of stores and other losses. 78. Grant of remission of revenue to lessees and contractors. CHAPTER-X. AUDIT AND INSPECTION. 79. Audit of Panchayats. 80. Procedure for conduct of audit. 81. Submission of audit reports. 82. Re-audit. 83. Compliance report. 84. Report of the fraud or embezzlement, etc. 85. Settlement of audit objections. 86. Progress report of pending objections. 87. Publication of report of pending paras. 88. Utilisation certificates. 89. Maintenance of records of audit reports.
8 90. Inspection and access to Panchayat records etc. 91. Scope of inspection and access to Panchayat records etc. 92. Inspection reports. CHAPTER-XI. PANCHAYATI RAJ PUBLIC WORKS rules . 93. Manner of execution of works. 94. Preparation of estimates. 95. Administrative approval and technical sanction. 96. Awarding of works and signing of agreement etc. 97. Inviting of quotations/tenders for allotment of works. 98. Authority competent to invite quotations/tenders. 99. Extension of time. 100. Electrical works. 101. Maintenance of Measurement Book. 102.
9 Muster roll. 5. 103. Maintenance of accounts of works of Panchayats. 104. Supervision and technical guidance. 105. Stage for inspection of works. 106. Final assessment and completion report. 107. Release of funds against works. 108. Role of the Vigilance Committee. 109. Residuary powers. 110. Power to remove difficulties. 111. Repeal and Savings. APPENDIX-A to E. FORM-I to 31. _____. THE HIMACHAL PRADESH PANCHAYATI RAJ (FINANCE, BUDGET, ACCOUNTS, AUDIT, WORKS, TAXATION AND. ALLOWANCES) rules , 2002. PANCHAYATI RAJ DEPARTMENT. NOTIFICATION. Shimla-171009, the 10th October, 2002.
10 No. PCH-HA(1)3 Whereas the draft of the HIMACHAL PRADESH PANCHAYATI Raj (Finance, Budget, Accounts, Audit, Works, Taxation and Allowances) rules , 2001 was published in the Rajpatra, HIMACHAL PRADESH (Extra ordinary) for inviting objections and suggestions from the general public dated the 12th December, 2001 vide this Department notification of even number, dated 12th December, 2001 as required under the provisions of section 186 of the HIMACHAL PRADESH PANCHAYATI Raj Act, 1994 (Act No. 4 of 1994) ;. And whereas, the objections/suggestions received during the stipulated period have been duly considered by the State Government.