THE LIBRARY OF CONGRESS Requests Proposals For

1 Solicitation THE LIBRARY OF CONGRESSR equests Proposals ForConversion of Microfilmto Digital Images for theNational Digital LIBRARY ProgramTABLE OF CONTENTSC ontractsANDL ogisticsServicesDate:Time:Place:PREPROPO SAL CONFERENCET hursday, February 15, 199610:00 of CongressLandover Center Annex1701 Brightseat RoadLandover, MD 1 of 1 PART I - THE SCHEDULECONTINUATION SHEET CLINSUPPLIES OR SERVICESAND IMAGES (BYREQUIREMENTS)-BASE YEAR01 DIGITAL IMAGES FROMMICROFILM FRAMESREQUIRING VERY HIGH*SPATIAL RESOLUTION(HIGHER RESOLUTION MAYBE USED)Bitonal image(TIFF, Group 4)6,810$$02 Grayscale image (JFIF JPEG)1,795$$03 DIGITAL IMAGES FROMMICROFILM FRAMESREQUIRING HIGH** SPATIALRESOLUTION (HIGHERRESOLUTION MAY BE USED)Bitonal image(TIFF, Group 4)61,290$$04 Grayscale image(JFIF JPEG)

2 16,155$$05 DIGITAL IMAGES FROMMICROFILM FRAMESREQUIRING MODERATE**SPATIAL RESOLUTION(HIGHER RESOLUTION MAYBE USED)Bitonal image(TIFF, Group 4)65,450$$06 Grayscale image(JFIF JPEG)17,400$$07 DIGITAL IMAGES FROMMICROFILM FRAMESREQUIRING LOW**SPATIAL RESOLUTION(HIGHER RESOLUTION MAYBE USES)Bitonal image(TIFF, Group 4)7,950$$08 Grayscale image(JFIF JPEG)1,650$$ FOR PROCESSINGMICROFILM W/SPECIALDIFFICULTIES ( )HOUREACH01 SCANNING OPERATOR ORTECHNICIAN600$$02 TECHNICIAN(POST-PROCESSING)220$$03 PROGRAMMER100$$04 PROJECT LEADER260$$ STARTUP ANDTESTING (FIRM-FIXED PRICE) 1 LOT$TOTAL COST (BASEREQUIREMENT) YEAR 1$*VERY HIGH SPATIAL RESOLUTION: Resolution - 4800 dpi, measured at the film **HIGH SPATIAL RESOLUTION: Resolution - 3600 dpi, measured at the film **MODERATE SPATIAL RESOLUTION: Resolution - 2400 dpi, when measured at the film **LOW SPATIAL RESOLUTION: Resolution - 1200 dpi, when measured at the film THE QUANTITIES AND HOURS AS SPECIFIED FOR THE BASE YEAR (1) AND ALL OPTIONYEARS (4) ARE ESTIMATED FOR EVALUATION PURPOSES ONLY AND DO NOTREPRESENT A CEILING.

3 THE MINIMUM AND MAXIMUM QUANTITIES TO BE ORDERED:MINIMUM - 75 PERCENT OF THE ESTIMATED QUANTITIES FOR EACH YEAR; MAXIMUM -50 PERCENT MORE THAN THE ESTIMATED QUANTITIES. (SEE , ORDERLIMITATION, SECTION I) HOURLY LABOR RATES FOR CLIN THROUGH SHALL BE FULLY LOADED TOINCLUDE ALL OVERHEAD, G&A, AND PROFIT. CONTINUATION SHEET CLINSUPPLIES OR SERVICESAND IMAGES (BYREQUIREMENTS)-OPTION YEAR 101 DIGITAL IMAGES FROMMICROFILM FRAMESREQUIRING VERY HIGHSPATIAL RESOLUTION(HIGHER RESOLUTION MAYBE USED)Bitonal image(TIFF, Group 4)8,170$$02 Grayscale image (JFIF JPEG)1,560$$03 DIGITAL IMAGES FROMMICROFILM FRAMESREQUIRING HIGH SPATIALRESOLUTION (HIGHERRESOLUTION MAY BE USED)Bitonal image(TIFF, Group 4)73,530$$04 Grayscale image(JFIF JPEG)14,084$$05 DIGITAL IMAGES FROMMICROFILM FRAMESREQUIRING MODERATESPATIAL RESOLUTION(HIGHER RESOLUTION MAYBE USED)Bitonal image(TIFF, Group 4)

4 79,900$$06 Grayscale image(JFIF JPEG)15,050$$07 DIGITAL IMAGES FROMMICROFILM FRAMESREQUIRING LOW SPATIALRESOLUTION (HIGHERRESOLUTION MAY BE USED)Bitonal image(TIFF, Group 4)5,400$$08 Grayscale image(JFIF JPEG)1,800$$ FOR PROCESSINGMICROFILM W/SPECIALDIFFICULTIES ( )HOUREACH01 SCANNING OPERATOR ORTECHNICIAN650$$02 TECHNICIAN(POST-PROCESSING)220$$03 PROGRAMMER100$$04 PROJECT LEADER260$$TOTAL COST (YEAR 2) $CONTINUATION SHEET CLINSUPPLIES OR SERVICESAND IMAGES (BYREQUIREMENTS)-OPTION YEAR 201 DIGITAL IMAGES FROMMICROFILM FRAMESREQUIRING VERY HIGHSPATIAL RESOLUTION(HIGHER RESOLUTION MAYBE USED)Bitonal image(TIFF, Group 4)8,640$$02 Grayscale image (JFIF JPEG)1,615$$03 DIGITAL IMAGES FROMMICROFILM FRAMESREQUIRING HIGH SPATIALRESOLUTION (HIGHERRESOLUTION MAY BE USED)Bitonal image(TIFF, Group 4)77,760$$04 Grayscale image(JFIF JPEG)14,535$$05 DIGITAL IMAGES FROMMICROFILM FRAMESREQUIRING MODERATESPATIAL RESOLUTION(HIGHER RESOLUTION MAYBE USED)Bitonal image(TIFF, Group 4)83,800$$06 Grayscale image(JFIF JPEG)

5 15,550$$07 DIGITAL IMAGES FROMMICROFILM FRAMESREQUIRING LOW SPATIALRESOLUTION (HIGHERRESOLUTION MAY BE USED)Bitonal image(TIFF, Group 4)7,800$$08 Grayscale image(JFIF JPEG)1,800$$ FOR PROCESSINGMICROFILM W/SPECIALDIFFICULTIES ( )HOUREACH01 SCANNING OPERATOR ORTECHNICIAN700$$02 TECHNICIAN(POST-PROCESSING)250$$03 PROGRAMMER80$$04 PROJECT LEADER280$$TOTAL COST (YEAR 3) $CONTINUATION SHEET CLINSUPPLIES OR SERVICESAND IMAGES (BYREQUIREMENTS)-OPTION YEAR 301 DIGITAL IMAGES FROMMICROFILM FRAMESREQUIRING VERY HIGHSPATIAL RESOLUTION (HIGHRESOLUTION MAY BE USED)Bitonal image(TIFF, Group 4)9,090$$02 Grayscale image (JFIF JPEG)1,615$$03 DIGITAL IMAGES FROMMICROFILM FRAMESREQUIRING HIGH SPATIALRESOLUTION (HIGHERRESOLUTION MAY BE USED)Bitonal image(TIFF, Group 4)81,810$$04 Grayscale image(JFIF JPEG)14,535$$05 DIGITAL IMAGES FROMMICROFILM FRAMESREQUIRING MODERATESPATIAL RESOLUTION(HIGHER RESOLUTION MAYBE USED)Bitonal image(TIFF, Group 4)88,300$$06 Grayscale image(JFIF JPEG)15,550$$07 DIGITAL IMAGES FROMMICROFILM FRAMESREQUIRING LOW SPATIALRESOLUTION (HIGHERRESOLUTION MAY BE USED)Bitonal image(TIFF, Group 4)7,800$$08 Grayscale image(JFIF JPEG)

6 1,800$$ FOR PROCESSINGMICROFILM W/SPECIALDIFFICULTIES ( )HOUREACH01 SCANNING OPERATOR ORTECHNICIAN740$$02 TECHNICIAN(POST-PROCESSING)260$$03 PROGRAMMER60$$04 PROJECT LEADER300$$TOTAL COST (YEAR 4) $CONTINUATION SHEET CLINSUPPLIES OR SERVICESAND IMAGES (BYREQUIREMENTS)-OPTION YEAR 401 DIGITAL IMAGES FROMMICROFILM FRAMESREQUIRING VERY HIGHSPATIAL RESOLUTION(HIGHER RESOLUTION MAYBE USED)Bitonal image(TIFF, Group 4)9,950$$02 Grayscale image (JFIF JPEG)1,675$$03 DIGITAL IMAGES FROMMICROFILM FRAMESREQUIRING HIGH SPATIALRESOLUTION (HIGHERRESOLUTION MAY BE USED)Bitonal image(TIFF, Group 4)89,550$$04 Grayscale image(JFIF JPEG)15,075$$05 DIGITAL IMAGES FROMMICROFILM FRAMESREQUIRING MODERATESPATIAL RESOLUTION(HIGHER RESOLUTION MAYBE USED)Bitonal image(TIFF, Group 4)96,000$$06 Grayscale image(JFIF JPEG)16,000$$07 DIGITAL IMAGES FROMMICROFILM FRAMESREQUIRING LOW SPATIALRESOLUTION (HIGHRESOLUTION MAY BE USED)Bitonal image(TIFF, Group 4)9,750$$08 Grayscale image (JFIF JPEG)2,250$$ FOR PROCESSINGMICROFILM W/SPECIALDIFFICULTIES ( )HOUREACH01 SCANNING OPERATOR ORTECHNICIAN760$$02 TECHNICIAN(POST-PROCESSING)

7 270$$03 PROGRAMMER50$$04 PROJECT LEADER300$$TOTAL COST (YEAR 2) $*TOTAL EVALUATED COST(YEARS 1 - 5)$ *COST EVALUATION WILL INCLUDE 5-YEAR TOTAL (YEARLY TOTALS FROM PAGES 1, 2, 3, 4, and 5) RFP96-5 SECTION C DESCRIPTION/SPECIFICATION/WORK BACKGROUND The LIBRARY of CONGRESS and the National Digital LIBRARY ProgramThe central mission of the LIBRARY of CONGRESS ( LIBRARY /LC) is to assemble, preserve, and provide access to auniversal collection representing human knowledge, in order to serve the United States CONGRESS and theAmerican people. During the next several years, the provision of access to this collection will increasingly beaccomplished via online networks and the LIBRARY of CONGRESS will work cooperatively with other libraries andarchives to establish a national digital LIBRARY .

8 To support its growing role in online access, the LIBRARY has established the National Digital LIBRARY Program(NDLP), which has as its primary focus the conversion of historical collections to digital form. During the nextfive years, the LIBRARY plans to convert as many as 5 million of its more than 100 million items. The material tobe converted includes books and pamphlets, manuscripts, prints and photographs, motion pictures, and soundrecordings. Some are in their original forms while others have been reformatted as microfilm or microfiche. As America's national LIBRARY , the LIBRARY of CONGRESS is committed to establishing and maintaining standardsand practices that will support the development of the national digital LIBRARY .

9 Overview The LIBRARY of CONGRESS seeks Proposals to digitize portions of its retrospective 35mm microfilm collection. TheLibrary notes that one key purpose for scanning is to create an archival copy; distribution of these copies willfollow a careful determination of their copyright status. The LIBRARY will not require the contractor to performwork if, by so doing, the contractor will infringe upon third-party rights under the Copyright Law of the UnitedStates. The LIBRARY 's archive of master microfilm which reproduces materials from the LC collections has beencreated largely by the LC Photoduplication Service over the past fifty years.

10 The microfilm of the historicalcollections which will be selected for scanning within the NDLP was produced between 1950-1994. This timeframe encompasses some of the very early microfilm produced by the LIBRARY , when preparation andbibliographic practices were often cursory, through a period in the late 1970's, when the LIBRARY establishedstandard practices for preparing and filming various collections formats such as serials, monographs,newspapers and manuscripts. Many current LC practices follow these established procedures, or they interpretnational standards which currently govern the production of preservation microfilm.