THE RULES AND REGULATIONS OF THE PERSONNEL BOARD OF ...

1 THE RULES AND REGULATIONS OF THE PERSONNEL BOARD OF jefferson county REVISED MAY 10, 2011 i For the period beginning March 3, 2011 and ending March 29, 2011, the PERSONNEL BOARD of jefferson county invited public comment regarding revisions to the RULES and REGULATIONS dated January 14, 2009. Modifications were made pursuant to a public hearing held on April 15, 2011, and adopted by the BOARD at its regularly scheduled meeting on May 10, 2011. These RULES and REGULATIONS became effective on May 10, 2011. ii TABLE OF CONTENTS PREAMBLE RULE 1: GENERAL AUTHORITY.

2 1 SCOPE ..1 PRESERVATION OF RECORDS ..4 PERSONNEL RECORDS ..4 PUBLIC RECORDS ..4 PUBLIC REPORTING ..4 PROCEDURES FOR ADMISSION INTO THE CLASSIFIED SERVICE OF NEWLY ACQUIRED EMPLOYEES ..5 CONFLICTS WITH COLLECTIVE BARGAINING AGREEMENTS ..5 RULE 2: RULE MAKING ..6 AUTHORITY ..6 NOTICE ..6 ADVISORY OPINIONS ..6 PETITION FOR PROMULGATION, AMENDMENT, OR REPEAL OF RULES ..6 RULE 3: CITIZENS SUPERVISORY COMMISSION ..7 DUTIES OF CITIZENS SUPERVISORY COMMISSION.

3 8 RULE 4: THE PERSONNEL BOARD ..9 ALTERNATE METHOD OF SELECTING BOARD ..9 DUTIES AND POWERS OF THE EXPENSES OF THE BOARD ..10 REVIEW OF ACTIONS OF THE LEGAL SERVICES FOR THE BOARD ..10 RULE 5: DIRECTOR OF APPOINTMENT ..11 DUTIES AND POWERS OF THE RULE 6: EXEMPT EXECUTIVE SERVICE ..13 EXEMPT EXECUTIVE SERVICE POSITIONS ..13 EXEMPT EXECUTIVE SERVICE EMPLOYEES ..13 iii RULE 7: CLASSIFICATION PLAN ..15 COMPOSITION OF THE CLASSIFICATION PLAN ..15 USES OF THE CLASSIFICATION PLAN ..15 ADOPTION OF THE CLASSIFICATION PLAN ..16 MAINTENANCE OF THE CLASSIFICATION PLAN.

4 16 DISTRIBUTION OF THE CLASSIFICATION RECLASSIFICATION OF POSITIONS ..17 CREATION OF NEW JOB CLASSES ..19 RULE 8: PAY PREPARATION OF THE PAY ADMINISTRATION OF THE PAY PROCEDURE FOR THE ANNUAL ADOPTION OR AMENDMENT OF THE PAY PLAN ..22 INTERIM AMENDMENTS TO THE PAY PLAN ..22 RULE 9: RECRUITMENT AND EXAMINATIONS ..23 RECRUITMENT ..23 ACCEPTANCE OF PREEMPLOYMENT BACKGROUND DISQUALIFICATION FROM RECRUITMENT AND/OR EXAMINATION ..23 METHODS OF CONTENTS OF EXAMINATIONS ..25 RATING TIED RATINGS.

5 26 NOTIFICATION OF EXAMINATION RESULTS ..26 IDENTIFICATION OF TEST PAPERS ..26 REVIEW ..26 CHANGES TO ELIGIBILITY LISTS PENDING APPEAL ..27 FRAUD ..27 CANCELLATION OF EXAMINATION ..27 RESCHEDULING AND MAKEUP RULE 10: ELIGIBILITY LISTS AND CERTIFICATION ..29 ELIGIBILITY LISTS ..29 REMOVAL OF NAMES FROM ELIGIBILITY LISTS ..29 REINSTATEMENT TO ELIGIBILITY LIST ..29 CERTIFICATION ..30 WAIVER OF CERTIFICATION SUPPLEMENTAL CERTIFICATIONS ..31 INTERFERENCE WITH CERTIFICATION RIGHTS ..31 iv RULE 11: APPOINTMENTS, PROMOTIONS, DEMOTIONS, TRANSFERS, AND REQUEST FOR A CERTIFICATE OF ELIGIBLES.

6 33 APPOINTMENTS FROM CERTIFICATES OF TYPES OF USE OF INDEPENDENT DOCUMENTATION OF APPOINTMENTS ..35 PROBATIONARY STATUS OF DEMOTIONS ..36 INTERGOVERNMENTAL CAREER TRANSFERS ..36 TRANSFERS ..36 ASSIGNMENT OF DUTIES OUT OF REDUCTION IN FORCE ..37 RULE 12: DISCIPLINARY ACTIONS AND APPEALS ..40 DISCIPLINARY POLICY ..40 DEFINITION OF FOR CAUSE ..40 NOTICE AND SERVICE ..41 APPEAL DECISION BY THE SUBPOENAS ..43 RECORD OF TESTIMONY.

7 43 CITIZEN COMPLAINTS ..43 CHARGES FILED BY THE DIRECTOR ..44 CONFIRMATION OF JUDICIAL REVIEW ..44 SUSPENSIONS NOT EXCEEDING FIVE DAYS ..45 RULE 13: ATTENDANCE AND LEAVE ..46 HOURS OF TYPES OF LEAVE ..46 OTHER LEAVE RIGHTS NOT AFFECTED ..46 ATTENDANCE AND LEAVE REPORTING ..46 FAILURE TO REPORT ABSENCE WITHOUT NO ADVANCE LEAVE ..46 HOLIDAY LEAVE ..47 VACATION SICK LEAVE ..48 COMPENSATORY TIME IN LIEU OF OVERTIME PAID INJURY LEAVE ..50 UNIFORMED SERVICE LEAVE AND REEMPLOYMENT.

8 51 v TEMPORARY LEAVE FOR NATIONAL GUARD AND ARMED FORCES RESERVE TRAINING AND ACTIVE SERVICE ..51 JURY AND OTHER JUDICIAL LEAVE ..52 LEAVE FOR SPECIAL MEETINGS ..52 FAMILY AND MEDICAL LEAVE ..52 LEAVE OF ABSENCE WITHOUT PAY ..53 DISPOSITION OF LEAVE UPON RESIGNATION OR RETIREMENT ..54 ADMINISTRATIVE LEAVE ..54 REASONABLE ACCOMMODATIONS UNDER THE AMERICANS WITH DISABILITIES FITNESS FOR DUTY EXAMINATIONS ..55 RE-EMPLOYMENT OR RE-APPPOINTMENT OF EMPLOYEES WITH DISABILITIES ..55 RULE 14: EFFICIENCY EFFICIENCY RATINGS ..57 FORMS ..57 EFFICIENCY RATING PLAN.

9 57 APPEAL OF EFFICIENCY RATINGS ..57 RULE 15: DEFINITION ..58 REQUIREMENTS FOR MATTERS EXCLUDED FROM GRIEVANCE PROCEDURE ..58 GRIEVANCE RELATED RULE 16: CERTIFICATION OF PAYROLLS ..61 COMPUTATION OF PAY ..61 SUBMISSION AND CERTIFICATION OF PAYROLL ..61 RULE 17: PROHIBITED ACTIVITIES AND OTHER GENERAL PROVISIONS ..62 PROHIBITED CANDIDACY FOR PUBLIC OUTSIDE EMPLOYMENT AND CONFLICTS OF INTEREST ..63 DUTIES OF county AND MUNICIPAL OFFICIALS ..63 i Preamble Act No. 248, H.

10 580, of the Alabama Legislature of 1945, establishes the PERSONNEL BOARD of jefferson county and governs its operation. Section 12 of the Act charges the PERSONNEL BOARD with the responsibility to promulgate such RULES and REGULATIONS as necessary to carry out the provisions of the Act including RULES and REGULATIONS governing examination, appointments, suspensions, dismissals, Certificate of Eligibles, reduction-in-force, sick leave, leave of absence, resignation, reinstatements, Promotions, Demotions, Transfers, salary adjustments and any and all other RULES and REGULATIONS necessary for administering a scientific and economical PERSONNEL system.