Example: marketing

Title IV-E Foster Care Eligibility Review Guide

DEPARTMENT OF HEALTH AND HUMAN SERVICES. Administration on Children, Youth and Families Children's Bureau Title IV-E Foster Care Eligibility Review Guide December 2012. iii Chapter 1: Framework for the Title IV-E Foster Care Eligibility Reviews .. 4. Purpose of the Reviews .. 4. Review Process .. 4. Requirements Subject to Review ..5. Sampling Guidance ..6. Selecting the Sample .. 6. Verifying the Sample .. 7. Using the Oversample .. 8. Payment History ..9. Record Retention ..9. Retaining Records by Title IV-E Agency .. 9. Retaining Records by CB Regional Office .. 9. Compliance Standards ..10. Improper Payments ..10. Disallowing Ineligible 11. Identifying and Reporting 13. Steps in the Review Process .. 14. Chapter 2: The Review Team.

[§ 472(a)] and mandates a child’s placement in an approved or licensed foster care setting [§ 472 (b) and (c)] that meets the safety requirements. The periodic title IV-E foster care eligibility review (IV-E review) assists in the validation of the accuracy of the title IV-E agency’s claim for reimbursement of payments made on behalf of

Tags:

  Forest

Information

Domain:

Source:

Link to this page:

Please notify us if you found a problem with this document:

Other abuse

Transcription of Title IV-E Foster Care Eligibility Review Guide

1 DEPARTMENT OF HEALTH AND HUMAN SERVICES. Administration on Children, Youth and Families Children's Bureau Title IV-E Foster Care Eligibility Review Guide December 2012. iii Chapter 1: Framework for the Title IV-E Foster Care Eligibility Reviews .. 4. Purpose of the Reviews .. 4. Review Process .. 4. Requirements Subject to Review ..5. Sampling Guidance ..6. Selecting the Sample .. 6. Verifying the Sample .. 7. Using the Oversample .. 8. Payment History ..9. Record Retention ..9. Retaining Records by Title IV-E Agency .. 9. Retaining Records by CB Regional Office .. 9. Compliance Standards ..10. Improper Payments ..10. Disallowing Ineligible 11. Identifying and Reporting 13. Steps in the Review Process .. 14. Chapter 2: The Review Team.

2 19. Composition of the Review Team .. 19. Functions of the Review Team .. 19. Leadership of the Review Team .. 20. Chapter 3: On-Site Reviews .. 22. Advance Preparation for and Tasks Performed During the On-Site 22. CB Central Office Co-Lead Responsibilities ..22. CB Regional Office Responsibilities ..22. ACF Regional Fiscal Specialist Responsibilities ..23. Title IV-E Agency Responsibilities ..24. Peer Reviewer Responsibilities ..24. Case Selection and Review .. 24. Sample of Cases Reviewed ..24. Preparation of Case Records for Review ..25. Use of Electronic Files for Review ..26. On-Site Review Instrument and Instructions ..27. On-Site Review Activities .. 28. Chapter 4: Eligibility Requirements .. 29. Removals .. 30.

3 Judicial Removals ..31. Contrary to the Welfare .. 33. Reasonable Efforts .. 33. Voluntary Placement Removals ..37. Voluntary Placement Agreement .. 37. Best Interests .. 37. Placement and Care Responsibility .. 38. AFDC Eligibility .. 39. Title IV-E Foster Care Eligibility Review Guide i Determining Dependency ..40. Financial Need .. 40. Deprivation .. 42. Living With a Specified 42. Removal From a Specified Relative ( Title IV-E Requirement) .. 43. Living With/Removal From Same Specified Relative ( Title IV-E Requirement) .. 44. Age and Extended Title IV-E Assistance Under Title 44. Documenting AFDC Documenting Ongoing AFDC Eligibility (Re-determination) ..46. Reconstructing AFDC Eligibility ..46. Placement in a Licensed Foster Family Home or Childcare Institution.

4 47. Safety Requirements for Foster Family Home and Child Care Institution .. 49. Foster Family Home Requirements ..50. Non Opt-Out State, November 1997 CRC Requirements .. 50. Opt-Out State, November 1997 Safety Requirements .. 51. October 2008 CRC Requirements .. 52. Childcare Institution Summary of CRC/Safety Consideration Compliance Expectations ..54. Chapter 5: Final Report .. 56. Purpose of the Final Report .. 56. Preparation of the Final Report .. 56. Dissemination of the Final Report .. 57. Chapter 6: Program Improvement Plan .. 58. Criteria for Developing a PIP .. 58. Content of the PIP .. 58. Preparation and Approval of the PIP .. 58. Time Frames for Implementing the 58. Periodic Progress Reports .. 59. Technical Assistance.

5 59. Glossary .. 60. Appendices .. 63. Appendix 1: Title IV-E Foster Care Eligibility On-Site Review Instrument and Instructions ..1-1. Appendix 2: Materials to Read in Preparation for a Title IV-E Foster Care Eligibility Appendix 3: Topics for Discussion by the Title IV-E Foster Care Eligibility Review Team During the Pre- Review Conference Call and Before Reviewing Records On Site ..3-1. Appendix 4: On-Site Quality Control Tasks for the Title IV-E Foster Care Eligibility Appendix 5: Title IV-E Foster Care Eligibility Reviews Table of Completed Case Records and Description of Improper Payments ..5-1. Appendix 6: Title IV-E Eligibility Criteria for the Foster Care Maintenance Payments Program ..6-1. Appendix 7: Time Frames for Title IV-E Foster Care Eligibility Review Activities.

6 7-1. Appendix 8: Title IV-E Foster Care Eligibility Chart ..8-1. Appendix 9: Matrix of AFDC Factors Related to Title IV-E Foster Care Eligibility ..9-1. Appendix 10: Provider Requirements, Title IV-E Foster Care Eligibility ..10-1. Title IV-E Foster Care Eligibility Review Guide ii Preface This Title IV-E Foster Care Eligibility Review Guide on Eligibility , such as those that may be conducted by provides a consistent and uniform approach for the Office of the Inspector General or that arise out of Federal and Title IV-E agency staff to use in the Administration for Children and Families Regional complying with requirements set forth in 42 Office's reviews of Title IV-E claims filed by Title IV-E. 672 and 45 CFR The Guide contains agencies.

7 Policy and procedural guidance on planning, conducting, and completing a Title Foster care Finally, throughout this Guide commentaries are used Eligibility Review (IV-E Review ). It is intended to to clarify and explain certain issues, concepts, or complement, not supplant, applicable statutory and problems as well as to give concrete examples of regulatory provisions. In the event of a conflict or typical situations. The commentaries are intended to inconsistency between this Guide and the Federal be illustrative, but they are examples only. The statutes or regulations, the latter govern. commentaries and examples should not be read more broadly than the expressed facts presented and This Guide applies solely to the periodic IV-E Review .

8 Should not be applied to factual situations different It does not apply to other types of reviews or checks from those specifically described. Title IV-E Foster Care Eligibility Review Guide iii Chapter 1: Framework for the Title IV-E Foster Care Eligibility Reviews Purpose of the Reviews Government to provide accurate financial assistance to Title IV-E agencies, will enable the Title IV-E Foster care funds enable States and programs of these agencies to service additional Tribes (referred to as Title IV-E agencies) to provide eligible recipients without increasing their budgets, Foster care for children determined eligible for and will reduce program costs. assistance from the Aid to Families With Dependent Children (AFDC) program under the In short, the periodic IV-E reviews: State's approved Title IV-A plan (as in effect on July 16, 1996).

9 The Social Security Act (the Act) help determine whether Federal funds are includes requirements that define the spent on behalf of eligible children and are circumstances under which the Title IV-E agency in accordance with Federal statute, must, in accordance with an approved Title IV-E regulation, and policy;. plan, make Foster care maintenance payments [ 472(a)] and mandates a child's placement in an help identify improper payments. An approved or licensed Foster care setting [ 472 (b) improper payment is any Title IV-E Foster and (c)] that meets the safety requirements. care maintenance payment that should not be made or that is made in an incorrect The periodic Title IV-E Foster care Eligibility Review amount under a requirement applicable to (IV-E Review ) assists in the validation of the Title IV-E.

10 Incorrect amounts are accuracy of the Title IV-E agency's claim for underpayments and overpayments, reimbursement of payments made on behalf of duplicate payments, erroneous and eligible children placed in approved or licensed otherwise ineligible payments;. Foster family homes and child care institutions. The validations are made most effectively by an provide a link to the joint planning, technical examination of the case records of the child and assistance, and program improvement provider and payment documentation. Payment processes that exist between the CB and Eligibility also is monitored and reviewed by audits the Title IV-E agencies; and conducted by the Office of the Inspector General and the Administration for Children and Families provide timely and specific feedback to Title (ACF) Regional Office, Office of Grant IV-E agencies that can directly affect the Management (OGM), when conducting a claims proper and efficient administration and Review .


Related search queries